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ADMINISTRATION
Presented by:
Frank Orta
Public Works Director
ENGINEERING SERVICES FOR 2024 STREET
MAINTENANCE PROGRAM, AMENDMENT #1
ITEM # 9
MAY 28, 2024
SUMMARY
 Council budgeted $1 million for streets & sidewalk
improvements in 2024 Street Maintenance Program
(SMP)
 Agreement with Freese and Nichols, City Engineer,
for engineering design & project management
services approved by Council on Feb. 26, 2024
 Amendment #1 to revise project scope to include
final list of projects & add reprofiling of Townsend in
support of sidewalk improvement project
BACKGROUND
 $1 million budgeted in FY 2024 for streets & sidewalk
improvements through the 2024 SMP
 Historically, City’s contracted engineer, Freese and
Nichols (FNI), has provided engineering design &
project management services
 Oversee bid process & project management of selected
construction contractor
 Most recently in 2023 SMP
BACKGROUND
 On February 26, 2024 Council authorized engineering
services for 2024 SMP in amount of $65,000
 After approval, staff identified projected cost of
project scope exceeded authorized budget &
reprioritization of projects needed
 In addition, preparation for non-SMP sidewalk
installation project on west side of Townsend identified
potential drainage issue
 Reprofiling street required
BACKGROUND
 Propose Amendment #1 to task authorization with
FNI to compensate for changes in SMP project scope
 Task authorization w/ Amendment
#1 cost is $68,125
 Original task authorization is $65,000
 Proposed amendment an increase
of $3,125 from original agreement
Harrison
Townsend Sidewalk Improvement
2024 STREET MAINTENANCE PROGRAM
 2024 SMP proposal includes following project areas
 Broadway Pedestrian Crossing, north of College
 Broadway – Blue Bonnet to Primrose
 Broadway – Primrose to Claywell (striping only)
 Estes Ave – Patterson to Cambridge Oval
 Townsend – north of Cambridge Oval to north of midblock
crossing (road reprofiling)
 Add-Alternate: Arcadia – Cleveland Ct to Broadway
POLICY ANALYSIS
 Consistent with City practice to negotiate fees for
professional services
 Consistent with City’s interest to have professional
expertise to articulate & incorporate City
priorities in project
COORDINATION
 Freese and Nichols
 Public Works
 City Attorney
 City Manager
FISCAL IMPACT
 Task Authorization No. 6 Amendment #1 authorizes
payment in amount of $68,125.00 to Freese and
Nichols for engineering design & project
management services for 2024 SMP
 Increase of $3,125 from previously authorized Task
Authorization
 Amount budgeted in FY 2024 Budget
 Future Council action required to authorize
construction contract
RECOMMENDED CROSSING LOCATION
 Broadway between Rosemary &
College
 Longest distance between side streets
or alleys
 Closest to midway point between
signals (~950 ft. each way)
 Very wide right-of-way
on east side of street
 Pedestrian traffic signals to
direct traffic to stop when
activated

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PPT Item # 9 - 2024 Street Maintenance Program(SMP) Amendment

  • 1. ADMINISTRATION Presented by: Frank Orta Public Works Director ENGINEERING SERVICES FOR 2024 STREET MAINTENANCE PROGRAM, AMENDMENT #1 ITEM # 9 MAY 28, 2024
  • 2. SUMMARY  Council budgeted $1 million for streets & sidewalk improvements in 2024 Street Maintenance Program (SMP)  Agreement with Freese and Nichols, City Engineer, for engineering design & project management services approved by Council on Feb. 26, 2024  Amendment #1 to revise project scope to include final list of projects & add reprofiling of Townsend in support of sidewalk improvement project
  • 3. BACKGROUND  $1 million budgeted in FY 2024 for streets & sidewalk improvements through the 2024 SMP  Historically, City’s contracted engineer, Freese and Nichols (FNI), has provided engineering design & project management services  Oversee bid process & project management of selected construction contractor  Most recently in 2023 SMP
  • 4. BACKGROUND  On February 26, 2024 Council authorized engineering services for 2024 SMP in amount of $65,000  After approval, staff identified projected cost of project scope exceeded authorized budget & reprioritization of projects needed  In addition, preparation for non-SMP sidewalk installation project on west side of Townsend identified potential drainage issue  Reprofiling street required
  • 5. BACKGROUND  Propose Amendment #1 to task authorization with FNI to compensate for changes in SMP project scope  Task authorization w/ Amendment #1 cost is $68,125  Original task authorization is $65,000  Proposed amendment an increase of $3,125 from original agreement Harrison Townsend Sidewalk Improvement
  • 6. 2024 STREET MAINTENANCE PROGRAM  2024 SMP proposal includes following project areas  Broadway Pedestrian Crossing, north of College  Broadway – Blue Bonnet to Primrose  Broadway – Primrose to Claywell (striping only)  Estes Ave – Patterson to Cambridge Oval  Townsend – north of Cambridge Oval to north of midblock crossing (road reprofiling)  Add-Alternate: Arcadia – Cleveland Ct to Broadway
  • 7. POLICY ANALYSIS  Consistent with City practice to negotiate fees for professional services  Consistent with City’s interest to have professional expertise to articulate & incorporate City priorities in project
  • 8. COORDINATION  Freese and Nichols  Public Works  City Attorney  City Manager
  • 9. FISCAL IMPACT  Task Authorization No. 6 Amendment #1 authorizes payment in amount of $68,125.00 to Freese and Nichols for engineering design & project management services for 2024 SMP  Increase of $3,125 from previously authorized Task Authorization  Amount budgeted in FY 2024 Budget  Future Council action required to authorize construction contract
  • 10. RECOMMENDED CROSSING LOCATION  Broadway between Rosemary & College  Longest distance between side streets or alleys  Closest to midway point between signals (~950 ft. each way)  Very wide right-of-way on east side of street  Pedestrian traffic signals to direct traffic to stop when activated