Malyn Calingasan is an organized and detail-oriented secretary seeking an administrative role. She has over 5 years of experience in roles such as sales secretary, receptionist, and HR assistant. Her skills include preparing sales quotations and contracts, scheduling meetings, and providing clerical support like filing and record keeping. She is proficient in Microsoft Office and seeks to utilize her communication skills and ability to multi-task to contribute value in a fast-paced work environment.

1. MALYN KRISTEL A. CALINGASAN
Address: Al Shoibi Tower, Al Nhada, Sharjah, UAE
Mobile No.: +97150 430 3055
Email Address: malyncalingasan@yahoo.com
Visa Status: Mother – Sponsorship Visa
I am organized, determined, detailed-oriented Secretary with excellent communication skills, responsible for
supporting high-level executives & able to provide administrative support, performs numerous duties in different
office environments. Being conscientious in time, I am confident in managing a busy workload and work well
under pressure to ensure that an office functions smoothly by combining hard work & dedication.
February – present
Sales Secretary to the Director of Sales
Mideast Data Systems (Part of Midis Group) - Site & Power Dubai, UAE
 Prepares and edits sales quotation for: (Generators, UPS, CCU & Raised-floor) in average amount of AED
1 million.
 Assist in doing and printing material submittals (Technical & Commercial Proposal) and Project’s
Operation Manuals.
 Communicate with clients in submitting and collectingcontracts/agreements.
 Administers and processes all Petty Cash transactions for Project and Sales team
 Prepares Reimbursement Claims on a weekly basis
 Answers and screens sales phone calls and redirect them with the responsible salesengineer.
 Schedule executive’s agenda and assist in planning appointments, board meetings, & conferences.
 Coordinate travel arrangements; prepares itineraries; compiles and maintains travel vouchers and records.
 Contact respective applicants for interview and arrange interviewschedule.
 Read and analyze incoming memos, submissions, and reports, using word processing, spreadsheet,
database, or presentation software to determine their significance and plan their distribution.
 Maintain electronic and paper records ensuring information is organized and easilyaccessible
 Receives incoming invoices and relays outgoing cheques for suppliers.
 Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effectiveorders.
November – February 2016
Receptionist/Office Coordinator (on-call basis)
Zurich Insurance, Emaar Square/DIFC Branch – Dubai UAE
 Welcomes visitors by greeting them, in person or on the telephone & answering or transferring inquiries.
 Sustains security by following procedures; monitoring logbook; issuing visitorbadges.
 Receives and sorts daily mail/deliveries/couriers.
 Maintains leave records for all departments
 Updates appointment calendars and schedules business meetings in conference rooms.
 Responsible for transport & travel booking and hotel reservations.
 Manage files, record systems, office supplies & coordinate with accounts department forLPO.
.
May – November 2015
HR/Admin Assistant (6 months temporary contract)
Khazan Meat Factory, Sharjah U.A.E.
 Arrange and manage documents for applying new Sharjah visa, labor contract, and emirates ID, & monitor the
staff expiry details, new visa status and new staff formalities.
 In charge for Job Initiation Forms, ATR Recruitment Forms, Employee Variance Forms, Employee
Clearance Forms, Leave Forms, Rejoining Forms. Passport Requests and Permission Slip Requests
 Prepares monthly reports such as Disciplinary Action Report, Sick Leave Report, & Ticket Request
 Writes letters, correspondences, certificates and internal memos.
 Coordinate with Admin Manager in reviewing candidates CV and contact them in a most professional way for
an interview purposes.
 Provides secretarial support in a daily basis by answering phone calls or relaying messages/inquiries, scheduling
appointments and managing meetings for Admin Manager.
 Maintains employee’s information by entering and updating their data in Master Staff File.
 Organize and Arrange Personal Files drawer.
WORK EXPERIENCE
CAREER OBJECTIVE

2. ACADEMIC QUALIFICATIONS
June 2013 – February 2015
Administrative Assistant– Department of Foreign Affairs, Philippines
 Answers phone calls and communicate positively with different government agencies andNGO's.
 Schedule and coordinate meetings for Principal Assistant, & attend divisional meeting to provide the whole
transcript of the minutes-of-the meeting.
 Perform data entry, computer reports and various other paperwork-related clericaltasks.
 Provide general administrative and clerical support: mailing, scanning, faxing and copying to management
 Write memorandum circulars, internal memos, reports, & open, sort, and distribute incoming correspondence
 Read and analyze news, situations, issues, and challenges & provide accurate information related to PH-
China Relations.
 Holder of Bachelor’s Degree with Honors
Bachelor of Arts in Foreign Service major in
International Trade
Lyceum of the Philippines University – Philippines
A.Y. 2011 – 2015
 High School Graduate
The New Filipino Private School
Sharjah, UAE
A.Y. 2007 – 2011
 Graduate with Academic Awards (Honorable Award)
College of International Relations, Lyceum of the Philippines University – Manila
April 2015
 Dean’s Honor List
College of International Relations, Lyceum of the Philippines University –Manila
AY 2012– 2015
 Best in Group Thesis Dissertation
ICT in the Philippines, March 2015
College of International Relations, Lyceum of the Philippines University –Manila
 Knowledge of Microsoft Office & Adobe (Words, Excel, Outlook,Power Point)
 Skillfulness in writing quotations, reports/correspondence (memorandum circulars, special reports, letter of
credit, sales letter, estimates, quotation, invoice and minutes of the meeting)
 Aptness to be the first point of contact on the telephone or face to face, for customers, visitors and other
professionals.
 Expertise in creating and implementing new administrative systems, such as record management.
 Ability to work effectively as part of a team in a multi-cultural environment and to copy with pressure in a
positive manner while working to deadlines within a busy and demanding environment.
 Eager to engage in professional development activities in order to develop and improve new and current skills,
and to adapt to the evolving needs of the organization
 Commercially minded, team player and result-oriented admin personnel.
 Best Practices in HR Seminar
Hotel Park Raegis, Dubai
26 March 2016
 Gulf Food Exhibition
Dubai World Trade Center
21-25 February 2016
 Arab Health Exhibition
Dubai World Trade Center
25-28 January 2016
1. Mathew Varghese - Accounts/Admin Manager
Mideast Data Systems
2. Khalid Yousef - Admin Manager
Khazan Meat Factory
3. Jagdeep Singh Dang- Assistant General Manager
United Car Rentals
REFERENCES
SEMINARS/ ACTIVITIES ATTENDED
SKILLS AND COMPETENCIES
ACHIEVEMENTS