Syed Qasim is seeking an administrative or secretarial role where he can utilize over 7 years of experience. He has a background in secretarial work and currently works as an executive secretary in Saudi Arabia, where his responsibilities include scheduling meetings, booking travel, answering calls, and maintaining records. He has a degree in arts and technical qualifications in computer applications, typing, and software like MS Office, Oracle, and Photoshop.

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RESUME
SYED QASIM
Mobile : +966563306652
E-mail : syedqasim81@gmail.com
Objective
Seeking for a challenging job in Administrative/Secretarial field in an esteemed & challenging
environment, where I can prove my experience, knowledge and capabilities under very
demanding conditions, which can protect and utilize my abilities to the best developed through
my education and experience.
Profile
More than 7 + years of progressively responsible achievement in Secretarial field,
enthusiastic, self-motivated and can equally work alone or as member of a team. High
negotiation capacity, good interpersonal skills, professional integrity and having good
managerial skills, hardworking, takes charge of situation and deliver profitable results.
Pleasing mentality, capabilities of creating an enthusiastic and co-operative employer
employee atmosphere.
Educational Qualifications
Master of Arts (Previous) from Osmania University Hyderabad
Bachelor of Arts from Osmania University Hyderabad
Technical Qualifications
One year Diploma in Computer Applications and Multilingual D.T.P. From N.C.P.U.L
Ministry of HRD, Department of Secondary & Higher Education, Government of India.
Operating Systems : Windows 7, Windows 8, Dos, Windows XP, Windows95,
Windows 98, Windows Me
Office Application : MS-Office (Word, Excel, Power Point, Ms-Publisher, etc)
Internet : Ms-Outlook, Email Software's
Database : Ms-Access
Multimedia : Photoshop CS2, CorelDraw 9
ERP Software : Oracle JD Edward (ERP) JPD900.
Diploma in Typewriting
Typing Speed : 50 – 60 Words per Minute

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Work Experience in Saudi Arabia
Company : Al Majdouie Holding Group
Duration : November 2015 to till date
Position : Executive Secretary to General Manager
Department : Investment
Responsibilities:
 Assists the GM as requested and responsible for providing secretarial, clerical and
administrative support in order to ensure that services are provided in an effective and
efficient manner
 Schedules appointments, organizes meetings and conferences, and sends the corresponding
invitations and information to concern parties.
 Books calendars for the GM and schedules his appointments and meetings.
 Follow up with all the concerned attendees to ensure they are coming to the meeting on
time, submitting all the reports needed for the meeting.
 Arranges the necessary hotel reservation, flights bookings and related visa applications for
business trips, and prepares the corresponding documents and forms related to it.
 Attends meetings with the GM and Investment teams as and when required and prepares
minutes of meetings for future reference.
 Serves as the first point of contact to answer, screen and transfer incoming calls from within
the organization as well as external parties.
 Maintains the data shared among the departments by filing and recording the information
accordingly.
 Gathers, sorts and categorizes information. Delegates the processed information to the
appropriate departments in the office in a timely fashion.
 Performs other function as requested from time to time, as requested.
 Daily activities: Update the daily schedule and agendas. Discuss the different agendas with
the GM according to priority and deadlines.
 Check all emails and responds to them on a timely basis, or take action, if required as
instructed by GM.
 Answers telephone calls and handles inquiry in a professional manner, and provide
assistance by directing to the concerned department.
 Keep tracks of daily agendas, and follows up for any progress when needed.
 Prepare ownership confirmation letters for different clients
 Maintain records of sending and receiving documents.
 Conduct searches to find needed information, using such sources as the Internet.
 Maintaining the records of share certificates.

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Work Experience in Saudi Arabia
Company : Kadi Group Holding
Duration : March 2014 to till date
Position : Secretary to General Manager
Department : Administration
Responsibilities:
 Maintaining a well-organized filing system for the Department in accordance with
Standard Quality System.
 Strong interpersonal skills and the ability to build relationships with stakeholders, including staff,
board members, external partners and donors.
 Preparing Outgoing Technical Transmittal for Client & Subcontractors.
 Coordinate the management meetings (Weekly, Monthly, Quarterly, Semi-Annual,
Annual) and send invitations to all the concerned parties.
 Compose, type, and distribute meeting notes and send it after the meeting to all the
attendees.
 Answer telephones and give information to callers, take messages, or transfer calls to
appropriate individuals.
 Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons
according to their needs.
 Maintain scheduling and event calendars.
 Schedule and confirm appointments for clients, customers, or supervisors.
 Set up and maintain paper and electronic filing systems for records, correspondence, and
other material.
 Conduct searches to find needed information, using such sources as the Internet.
 Follow up with all the concerned attendees to ensure they are coming to the meeting on
time, submitting all the reports needed for the meeting.
 Complete forms in accordance with company procedures.
 Follow up with Managers about departmental Performance via task Management Sheet.
 Collect all the reports needed before one day and send it to the OD Head to review them.
 Document filing, scheduling appointments, processing mail, answering phones and
ordering office supplies
 Maintain daily log activities of all work completed
 Sending RFQ to different Vendors
 Maintaining the records of Purchase Orders
 Follow up the Purchase Orders after issuing
 Sending Quotations to different Clients through ERP Oracle JDEdward.
 Follow up with the client through mail & Phones.
 Issuing Sales Order after receive Purchase Order through ERP Oracle JDEdward..
 Issuing partial invoices for big projects to collect the balance payment.
 Responsible for updating daily schedules of appointments, briefing relevant details prior to
the meetings.

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 Receiving and sending the mails through Ms-Outlook Express, fax and other
communication devices.
 Arranges/schedules meetings, Appointments, Travel arrangements.
 Prepared daily activity reports of different projects with the help of site engineers.
 Prepared overtime sheet for the factory and site Engineers.
 Scheduling projects dates with the help of Manager.
 Prepared daily production reports for the factory.
 Prepared and maintain delivery notes and food allowances for different projects.
 Preparing Memos, Circulars, Minutes of meetings, Faxes, Emails
 Prepared Weekly/Monthly Report
 Typing and maintaining the correspondence.
 Attending Office routine Secretarial works
 Perform other duties as may be assigned.
Work Experience in Saudi Arabia
Company : MOBILY
Duration : March 2008 to Feb 2014
Position : Document Controller cum Secretary
Department : Data Network
Responsibilities:
 Handled all types of office routine jobs; preparation of letters, faxes memos to internal
Depts. Maintaining the filing system. Responsible for receiving and issuing materials
upon Supervisor’s request. Reporting to Dept. Manager.
 Maintain all type of confidential documentation and files, in proper manner.
 Handling of all incoming correspondence and route them to concerned officials. Draft
replies independently; document all correspondence receive on automated system;
routes mail and superior's instructions to appropriate parties; follows-up on
correspondence with response dates.
 Preparation of reports, spreadsheets; respond to correspondence directed to superior;
retrieves information to respond to correspondence from departmental or city-wide
databases and logs.
 Maintaining a well-organized filing system for the Department in accordance with
Standard Quality System.
 Typing and maintaining the correspondence.
 Document filing, scheduling appointments, processing mail, answering phones and
ordering office supplies
 Maintain daily log activities of all work completed
 Sending RFQ to different Vendors
 Maintaining the records of Purchase Order
 Follow up the Purchase Orders after issuing

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 Responsible for updating daily schedules of appointments, briefing relevant details
prior to the meetings.
 Arranges/schedules meetings, Appointments, Travel arrangements
 Receiving and sending the mails through Ms-Outlook Express, fax and other
communication devices.
 Preparing Memos, Circulars, Minutes of meetings, Faxes, Emails
 Prepared Weekly/Monthly Report
 Attending Office routine Secretarial works, etc.
Incident Reports:
 Receive incident reports from various departments.
 Logging incident reports in Data
 Converting to PDF files.
Close out of Incident Reports:
 Close out of Incident Reports.
 Preparing Close out forms.
 Sending to the concerned departments for proper close out.
 Follow up until implementation.
Investigation Reports:
 Sending the hardcopy of Investigation form to Assigned Investigation Team Leader.
 Receive hardcopy of investigation report (after investigation)
 Logging investigation reports in data and convert to PDF Files.
 Prepare Close out forms of investigation recommendations.
 Recommendation sends to the concerned department for implementation.
 Follow up with concerned department until implementation.
Personal Details:
Name : Syed Qasim
Date of Birth : 20-11-1981
Religion : Islam
Marital Status : Married
Nationality : Indian
Languages Known : English, Urdu & Arabic
Iqama : Transferable