The document provides an introduction to Microsoft Excel, explaining the structure of spreadsheets, applications, components, and features. It details steps for starting Excel, creating and editing worksheets, and formatting options. Additionally, it covers the creation and significance of charts for data analysis.

1. Microsoft - office
MS- EXCEL

2. INTRODUCTION TO SPREADSHEET
★Spreadsheet is a grid of rows and columns.
★Each spread sheet contains many rows and columns.
★Each cell can hold either text or formula or numbers.
★The rows are numbered numerically like 1,2,3...etc. The columns are labeled
alphabetically like A,B,C...etc.

3. APPLICATION OF SPREADSHEET
★Maintain accounts
★Create charts for the analysis of data in management.
★Do billing easily.
★Perform financial calculation for making financial reports.
★Prepare annual reports
★Create various types of account statement.

4. COMPONENTS OF SPREADSHEET
★Title bar
★Menu bar
★Formula bar
★Active cell address
★Formatting toolbar
★Standard toolbar
★Status bar
★Worksheet tabs
★Scroll bar

5. FEATURES OF MS-EXCEL
★Simple list can be created easily.
★Creation of charts and reports
★Entering, editing and copying formulae are very easy
★The data can be e-mailed without leaving excel
★Table handling is more flexible
★Formatting cell is simpler and faster
★Import of data from data bases like FOXPRO, ORACLE, etc. is possible.

6. STEPS TO START A MS-EXCEL 2000
★Click “start” button
★Point “programs”
★Point “Office 2000”
★Click “Excel 2000”
(Or)
Double click MS-Excel icon in the desktop

7. CREATING A WORKSHEET
★step1 : Select the “File” menu
★step2 : Choose the “New” options.

8. CREATING A WORKSHEET
★The window will be appears.
★Click “OK”.

9. ENTERING DATA IN WORKSHEET
There are two types of data entries in cell. They are
★Constants
★Formulas
Entering a constant
★Select the cell.
★Enter the data constant in that cell
★Press “Enter” key or “Arrow” key or click the mouse in another cell
Entering a Formula
★Select the cell
★Type equal sign and then type the formula in the cell or in the formula bar
★Press “Enter” key or “Arrow” key or click the mouse in another cell

10. ESITING WORKSHEET
Editing a constant
★Double click the cell where we want the change
★Press back space key or delete key o delete the characters
★Type the characters to be added
★Press “Enter” key to accept this change
Editing a formula
★Select the cell where we want the change
★Click the formula bar. Now the cell is in edit mode
★Use back space key or delete key to delete the characters. Type the characters to be added
★Press “Enter” key to accept this change

11. FORMATTING WORKSHEETS
★Format menu is used to format the cells.
★This window has six tabs. They are
1)Number
2)Alignment
3)Font
4)Border
5)Pattern
6)Protection

12. OPTIONS IN FORMATTING WORKSHEET
NUMBER TAB
It is used to format the numerical data in the
cell.
★General
★Number
★Currency
★Time
★Percentage
Alignment tab
It is used to align the data in the cell.
★Horizontal
★Vertical
★Orientation
★Text control

13. OPTIONS IN FORMATTING WORKSHEET
Font tab
It is used to set font, font style, size, color, etc.
★Font
★Style
★Size
★Underline
★Color
★Effects
Protection tab
It prevents any change or deletion of a selected cell.
Border tab
It is used to make borders.
★Presets
★Border
★Line style
★Color
Pattern tab
It is used to set the background.
★Color
★Pattern

14. CHARTS
★CHART IS A PICTORIAL
REPRESENTATION OF THE GIVEN
DATA.
★IT IS USED TO ANALYSE
NUMERICAL DATA.
★IT IS EASY FOR THE USERS TO SEE
COMPARISONS AND TRENDS IN
THE DATA.

15. COMPONENTS OF CHART
There are six components in chart.
★Axes
★Data series
★Legends
★Category
★Gridlines
★Title