This document provides an overview of key Excel terminology and functions. It defines a spreadsheet and gives examples of common uses. It also identifies the main elements of the Excel window and spreadsheet basics like rows, columns, cells, labels, values and formulas. Finally, it explains how to navigate within a spreadsheet and format cells. The goal is to help users understand Excel at a foundational level.

1. TOURING EXCEL USING
TERMINOLOGIES
CREATED: KEITH B. WESTBY
DATE: 04/05/2018

2. OBJECTIVES
At the end of this lesson you will be able to:
• Define a spreadsheet.
• Give examples of where spreadsheets can be used.
• Identify the elements of the Excel application window.
• State what is meant by a row, column, cell, label,
value, formula.
• Navigate to specified locations within a spreadsheet.

3. OBJECTIVES
• Format a worksheet.
• Align cells.
• Change orientation of cells.
• Resize columns/rows.
• Format values as currency with decimal values.
• Perform editing.
• Edit and delete contents of cells.
• Insert and delete rows/columns.
• Copy/move data.

4. DEFINITION OF A SPREADSHEET
An electronic spreadsheet is a program which
organises information into rows and columns so
that it can be operated on easily.
It enables you to store not only numerical data
but also formulae to carry out operations on the
numerical data.

5. WHERE CAN SPREADSHEETS BE USED?
Some examples of where spreadsheets can
be used include:
• Statistics – e.g. finding averages
• Budgeting
• Stock-keeping in a supermarket
• Payrolls
• Keeping accounts in a club
• Preparing end-of-term school reports.

6. EXCEL 2003 VERSUS EXCEL
2007

7. ELEMENTS OF AN EXCEL 2003 WINDOW
Title bar - This displays the name of the program, as
well as the name of the current workbook, if it has been
saved.
Menu bar - A horizontal bar usually seen at the top of a
worksheet with key words that represent menus (e.g.
File, Edit, View, Insert).
Vertical/Horizontal scroll bars - These are used to
scroll the Workbook window vertically/horizontally
through a worksheet.

8. ELEMENTS OF AN EXCEL WINDOW
Workbook window - This window, which occupies the
majority of the screen, displays an Excel workbook.
Worksheet tabs - These identify the various worksheets
in a workbook, and allow you to move from one
worksheet to another.
Standard/Formatting toolbars - These display a
number of shortcut buttons and boxes for performing
common Excel operations.

9. ELEMENTS OF AN EXCEL
WINDOW
Name box - This identifies the active cell.
Formula bar - This displays the contents of the active cell, if any.
Getting Started task pane (Not available in Excel 2000) - This displays
options for accessing Microsoft Office Online, a website for users of
Microsoft Office products, as well as options for opening an existing
workbook file and for creating a new workbook.

10. SPREADSHEET BASICS
Rows - These run from left to right across the window and their position is
designated by a number.
Columns - These run from top to bottom of the window and their position is
designated by a letter.
Cells - These are formed by the intersection of a row and a column. Each cell
in the spreadsheet is identified by a cell reference (cell address), which is
formed by combining the column position and the row position.

11. TYPES OF INFORMATION THAT CAN BE
ENTERED INTO A CELL
Three types of information can be entered into a
cell.
These are:
• Labels (text)
• Values (number)
• Formulae.

12. MOVING AROUND A SPREADSHEET
Up one cell up-arrow key
Down one cell down-arrow key, Enter key
Right one cell right-arrow key, Tab
Left one cell left-arrow key, Shift + Tab
Up one screen Page Up
Down one screen Page Down
Left one screen Shift + Tab
To a designated cell F5 key
First cell in a row Home