Describes process for submitting thesis or dissertation to CSULB Thesis Office including electronic signature page plus essential formatting rules from University Guidelines

1. A Guide for CSULB Graduate
Degree Candidates

2. Role of the Thesis and Dissertation Office
We’re here to help you prepare
your manuscript according to
the University Guidelines Manual
and the formatting style guide
approved by your department.
Please call or email us whenever
you have questions or problems
regarding your manuscript.

3. Creating Electronic Signature Pages
Students can now create electronic
signature pages to be signed and
emailed via DocuSign. Even
committee members who are not
CSULB faculty have access.
Be sure to create electronic
signature page well before the
deadline date to give the signers
time to sign in time.
 Link to PowerForm through
Thesis Office webpage
http://csulb.libguides.com/thesis
format/electronicsignaturepage
 Add names and email addresses
to PowerForm
 Fill in information to electronic
signature page PDF

4. Sending Electronic Signature Pages
Once you have added information to the
electronic signature page, DocuSign
emails it to all committee members.
You should contact your committee
members when you create your electronic
signature page to be sure they are aware
the email is on its way.
 After all committee members have
signed, the electronic signature page is
emailed to the college designee
 When electronic signature page is
complete with all signatures, it is
emailed to the Thesis Office
 Thesis Office then contacts student to
begin submission process

5. Submission Process—Get Ready!
If you use hard copy signature
page, have your signature page
fully signed with all signatures
AND
Have your manuscript formatted
to the best of your ability and
complete in one PDF file

6. Submission Process—On Your Mark!
Hard copy signature pages
must be delivered to the
Thesis Office by 5 p.m. of
deadline date.
Electronic signature pages
must be emailed with date
stamp of no later than
deadline date.
AND
The Thesis Office will
email you the Internet
address to use to upload
your PDF manuscript

7. Submission Process—Get Set!
BEFORE you go online to
create your online account:
 Have the text of your
abstract, supplementary
files (such as music or other
large data files), and the
names of your thesis
committee members
 Check the wording of your
manuscript title and your
name as it appears on your
title page—match the title
and your name in your
online account exactly as
they appear in your PDF
 Use your CSULB email
address

8. Submission Process—Go!
You must upload your PDF
within a week of the date
that the email is sent
AND
A fee of $95 is required
for Open Access
Publishing at the time of
upload
AND
Make a note of your User
Name and Password so
you can access the PDFs
with revisions

9. Revision Process—First Evaluation
 Formatters read through PDFs on
a first-come, first-served basis
as they are uploaded.
 Corrections are added to the
PDF.
 The student is emailed when
read-through is done.
 The annotated PDF can be
downloaded from the ProQuest
website

10. Revision Process—First Corrections
Using a version of the manuscript
that’s easy to revise (usually a
Microsoft Word version), the
student makes revisions based on
the annotated PDF.
After making a PDF of the revised
manuscript, the student uploads it
to ProQuest website.
Setting a 2-week turnaround time
for this initial revision ensures
completing the submission
process within the term deadline

11. Revision Process—Second Corrections
Formatters read through revised
PDF and contact the student within
a week. Here are the possibilities:
 Second correction—Another PDF
is uploaded with notes about
corrections needed
 Additional corrections—More
revisions may be asked for to
comply with formatting rules
 Cleared pending—Email is sent
with list of a few (15 or fewer)
corrections still needed
 Cleared—No further corrections
needed

12. Clearance Letter
 Once the formatting of a student’s PDF
manuscript is cleared, meaning there are
no more corrections needed, the Thesis
Office releases the PDF for publication on
the ProQuest database.
 The student will receive a clearance letter
email from the Thesis Office to confirm
that the submission process is complete.
• A copy of the email is also sent to the student’s
committee chair, the department graduate
advisor and Enrollment Services.

14. University Guidelines Versus
Departmental Style Manuals
The formatting rules in the
CSULB University Guidelines
Manual ALWAYS take precedence
over the style guide (APA, MLA,
Chicago, etc.) or other citation
format styles (IEEE, GSA, etc.)
required by your department

15. Thesis Office Web Pages
 University Guidelines Manual
 Mini-Manuscript (samples of formatting for all pages of document)
 Templates for signature page, title page and much more
 PowerPoints about formatting rules
 Go to http://csulb.libguides.com/thesisformat or click through
from University Library home page: http://www.csulb.edu/library

16. Signature Page NOT in PDF
Create your signature page as
a separate document for the
committee members and
college designee to sign.
Do not include a signature
page as part of the PDF that
you upload to ProQuest
 More information about the signature page is available in the PowerPoint
about University Guidelines Manual rules for front pages

17. Title Page Comes First
 The title page is the first page
of the manuscript
 The abstract is a page within
the manuscript. Use
lowercase Roman numeral—
ii—for first page of the
abstract
 Include a listing for the
abstract in the table of
contents
 More information about the
order of pages is available at
the end of this slideshow and
in the PowerPoint about
University Guidelines Manual
format rules for front pages.

18. Streamlined Table of Contents
 List the major sections of the
document in the table of contents—
the major sections use all uppercase
for the titles, for example:
ABSTRACT, LIST OF TABLES, and LIST
OF FIGURES
 Include the title of each chapter
beginning with a number and the title
of each appendix beginning with a
letter
 Use dot leaders at the end of each
item leading to the page numbers
aligned along the right margin
 NO subheads! NO headings! (in the
table of contents, that is)
 More information about the table of
contents is available in the
PowerPoint about University
Guidelines Manual format rules for
front pages

19. Font Requirements
Font Style
Times New Roman
Courier New
Font Size = 12 point
Exceptions:
• Within a table, font style must be
consistent for all tables and font
size may be 10 to 12 points
• Within a figure, font style is
unrestricted and font size must
be legible
• Within the appendices, font style
and font size are unrestricted as
long as all text is legible
Times New Roman is the
most widely used font
style.
Courier New comes
in second.

20. Margin Requirements
Use 1 inch for ALL
margins—top, right,
left and bottom.

21. Titles, Subheads and Captions
 Bold font is now used for all
titles—the title of your
manuscript as well as titles of
sections, titles of chapters,
and titles of tables
 All subheads and figure
captions use bold font as well
 More information about the
subheads is available in the
PowerPoint about University
Guidelines Manual format rules
for chapters, appendices and
references lists

22. Paragraph Format Requirements
Text should be formatted as paragraphs
with consistent indentation for the first line
and left justification only.
It is recommended that, if bullet point lists and
numbered items are used in the text, they should be
used sparingly.
If bullet point lists or numbered lists are used, the default
indentation in Microsoft Word should be used; that is, numbered
or bulleted lines are indented one quarter inch and other lines are
indented one half inch so that the bullets or numbers stand out
from other lines.

23. Uniform Double Line Spacing Requirements
Spacing between lines of
text should be uniform with
no extra blank space
between paragraphs or
before and after titles and
subheads.
For instance, the line
spacing between these
sentences is not uniform.
To create uniform double
line spacing, select text
above and below the gap in
the text.
Then click on the Page Layout tab
and click on the little arrow
underneath the spacing settings to
bring up the Paragraph
dialog box.
In the Paragraph dialog box, set
Line spacing to “Double” and set
the Spacing boxes (marked Before
and After) to “0 pt”

24. Spacing Within Text Requirements
Within the text of the
abstract, acknowledge-
ments and all chapters,
spacing at the end of
sentences and after
colons can be one space
or two spaces. The
spacing used should be
consistent throughout
the text.

25. Page Number Placement Requirements
Page numbers are centered at
the bottom of the page and
positioned between .75 inch
and 1 inch from bottom of
page
To change the position of page
numbers, go to the Insert tab
and click on Footer.
Then click on Edit Footer near
the bottom of the dialog box
that pops up.
A new menu bar, “Header &
Footer Tools,” will appear at
the top of the screen. Look for
the Footer from Bottom setting
and change setting to 0.8 inch.
While in the Header & Footer
Tools mode, you can select a
page number and right click
for a dialog box to change the
font style or font size of the
page number (which should be
the same as the text).

26. Page Number Placement Requirements
 Page numbers are centered at the bottom of the page and positioned between .75 inch
and 1 inch from bottom of page
 To change the position of page numbers, go to the Insert tab and click on Footer.
 Then click on Edit Footer near the bottom of the dialog box that pops up.
 A new menu bar, “Header & Footer Tools,” will appear
at the top of the screen. Look for the Footer from
Bottom setting and change setting to 0.8 inch.
 While in the Header & Footer Tools mode, you
can select a page number and right click for a
dialog box to change the font style or font size of
the page number (which should be the same as
the text).

27. Order of Elements and Page Numbers Required
Title Page— NO PAGE NUMBER
Copyright Page (optional)—NO PAGE NUMBER
Abstract—Use lowercase Roman numerals (begin with ii) for page numbers
Acknowledgements (optional)—Use lowercase Roman numerals for page
numbers
Table of Contents— Use lowercase Roman numerals for page numbers
List of Tables, List of Figures, List of Works, and so on (as
needed)—Use lowercase Roman numerals for page numbers
Chapters—Use Arabic numerals for page numbers from here to the end of the
manuscript (Chapter 1 starts with page 1)
Appendices (optional)—Each one begins with a title page. Use title page
with APPENDIX and its title for one. If there are two or more appendices, begin
with a title page with APPENDICES centered on the page followed by title page for
APPENDIX A
References List or Bibliography—Begins with a title page with REFERENCES
or BIBLIOGRAPHY or WORKS CITED centered on page

28. Much, Much More!
 These are only the fundamental
formatting rules that must be used in
your manuscript. There are specific
rules for every section of the
document.
 Be sure to go online and check out the
other PowerPoint slideshows with
formatting rules.
 Don’t forget the Mini-Manuscript,
templates and the University
Guidelines Manual itself. All of them
can be accessed from:
www.csulb.edu/thesis

30. University Library, Room 501
Open Monday through Friday
9 a.m. to 5 p.m.
email: lib-thesis@csulb.edu
phone: (562) 985-4013
web: http://www.csulb.edu/thesis
Contact us any time! We’ll get back to you by
the next business day!