Mattingly "AI & Prompt Design: Named Entity Recognition"
Access 02
1. MODULE 2
LEARN MORE ABOUT
ACCESS TABLES
ALEXANDER BABICH
ALEXANDER.TAURUS@GMAIL.COM
2. MODULE OVERVIEW
• Search. Search and replace. Deleting data
• Database formats. Import/export and link
tables
• Import and link Excel files and CSV files
• Working with large tables. Filters. Keys
3. LESSON 1:WORKING WITH DATA
• Search. Search and replace.
Deleting data
• Working with large tables. Filters. Keys
4. SEARCH AND REPLACE
• from Table mode
• Find group on the Home tab
• CTRL + F, CTRL+H
5. MODIFY AND DELETE DATA
• 1 - full replacement of
the field value
• Standard edit keys
• Recording indicators
Current record with no unsaved changes
Current record in the editing mode
Current record is blocked by another user
7. DATA SORTING
• Cannot sort MEMO,
hyperlinks and OLE fields
• When saving a table, the
sorting order is also saved
• Sort by multiple fields
• Put fields near
• priorities are set from left
to right (the values in the
leftmost column will be
sorted first)
8. FILTRATION
4 types of filters:
• ordinary filter
• filter by selection
• Filter by form
• advanced filter/sort
9. KEYS
• To recall:
• Primary and foreign keys
• Simple and composite key
• required if it is impossible to guarantee the uniqueness of the
record using a single field
• combination of multiple fields
• Primary Key button on ribbon in DesignView
10. INDEXES
• To speed up
searching and sorting
data
• Simple and composite
indexes
• Multiple Column
Indexes
12. EXERCISE
1. Supplement the database
created in the previous
module with indexes
2. Apply considered filtering
and sorting methods
13. LESSON 2:WORKING WITH
EXTERNAL DATA
• Database formats. Import/export and link
tables
• Import and link Excel files and CSV files
14. IMPORT AND EXPORT
• Microsoft Access
• Excel
• SharePoint lists
• Plain text
• XML
• Outlook
• HTML
• dBase
(dropped in Access 2013; restored
in Access 2016)
• Paradox
(with Access 2007; dropped in
Access 2010)
• Lotus 1-2-3 (dropped in Access
2010)
• ODBC-compliant data containers,
including:
• Microsoft SQL Server
• Oracle
• MySQL
• PostgreSQL
• IBM Lotus Notes
• AS 400 DB2
16. IMPORT AND LINK SPREADSHEETS
• Access supports:
• Excel
• Lotus 1-2-3
• Both the whole worksheet and the named range
• the names of all the fields are in the first line.
• the same data type in each cell of one column.
28. EXERCISE
1. Export your database to
any format you choose
2. Create a new database and
import data into it
29. BOTTOM LINE
• Search. Search and replace. Data deletion
• Work with large tables.Apply filters.The keys.
Indexes
• Import - export and link data
• Import and Attach Excel and text (CSV) Files
31. SELF-TEST
• What types of filters are available in Access?
• What are indexes?
• What types of keys can you create in the table?
• What database formats does Access support for
importing or attaching?
• What is the feature of importing data from Excel?