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MS Office Access Tutorial


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MS Office Access Tutorial

  1. 1. Computer Workshops<br />
  2. 2. Packages<br /><ul><li>Internet Basics
  3. 3. Microsoft Office
  4. 4. Social Networking
  5. 5. Advanced Editing</li></li></ul><li>Agenda<br /><ul><li>Word
  6. 6. Excel
  7. 7. Powerpoint
  8. 8. Access</li></li></ul><li>
  9. 9. Getting Started<br />
  10. 10. Menus<br />
  11. 11. Commonly Utilized Features<br />
  12. 12. Tabs<br />Home:  Views, Clipboard, Fonts, Rich Text, Records, Sort & Filter, Find<br />Create: Tables, Forms, Reports, Other<br />External Data: Import, Export, Collect Data, SharePoint Lists<br />Database Tools: Macro, Show/Hide, Analyze, Move Data, Database Tools<br />
  13. 13. Customize the Access Environment <br />
  14. 14. Navigation<br />
  15. 15. Database Terms <br />TableA table is a collection of information arranged in rows and columns.  Information about an item is displayed in a row.  Columns contain the same type of information for each item.  The table has a header row that tells you what data is contained in the columns.<br />
  16. 16. RecordsetA recordset is a table that displays groups of records from a base table or as a query result.  <br />FormA form is a graphical interface that is used to display and edit data.  Forms can be developed from a table or a query.  Forms can include calculations, graphics and objects.<br />
  17. 17. Query<br />Queries select records from one or more tables in a database so they can be viewed, analyzed, and sorted on a common datasheet.<br />A query can also perform calculations and display the results.  The resulting collection of records, called a dynaset (short for dynamic subset), is saved as a database object and can therefore be easily used in the future.<br />Report<br />A report is an output of data arranged in the order you specify.  Reports can perform calculations and display the results.  Reports can be used to print data.<br />
  18. 18. Run a Query<br />To run a query:<br /><ul><li> Click the arrow to open the navigation pane
  19. 19. Double-click on the query name </li></li></ul><li>Form<br />
  20. 20. Report<br />
  21. 21. Create a New Database <br />
  22. 22. Name it<br />
  23. 23. Database Templates<br />
  24. 24. Create a Table <br />Datasheet View<br />
  25. 25. Table Views<br />Design View<br />
  26. 26. Adding  New Fields<br />Add New Field column<br />
  27. 27. New Field Button<br />Design View button<br />
  28. 28. Data Types<br />
  29. 29. Delete a Table<br />
  30. 30. Rename a Table<br />
  31. 31. Add a Description to a Table<br />
  32. 32. Keys<br />The primary key is a unique identifier for a record.  The primary key cannot be the same for two records.  This field can never be blank.<br />
  33. 33. Composite KeyA composite key is a primary key that is comprised of two or more fields.  It can also be called a compound or concatenated key.  <br />Foreign KeyA foreign key is a field or combination of fields that are related to the primary key of another table.<br />
  34. 34. Table Relationships<br />Table relationships are the associations of data between tables.  By defining table relationships, you can pull records from related tables based on matching fields. <br />
  35. 35. One-to-One Relationship<br />A one-to-one relationship is between two tables where the primary key in one table and the foreign key in another table are the same.  For each record in the first table, there is a single matching record in the second table. <br />
  36. 36. One-to-Many Relationship<br />A one-to-many relationship occurs between two tables where the primary key in one table can be duplicated many times in another table<br />
  37. 37. Creating Table Relationships<br />
  38. 38.
  39. 39.
  40. 40. Print a Table Relationship<br />
  41. 41. Managing Data <br />Add Records to a Table<br />
  42. 42. Find and Replace<br />
  43. 43. Totals<br />
  44. 44. Sort Records<br />
  45. 45. Filter<br />
  46. 46. Querying a Database <br />
  47. 47.
  48. 48. Name it<br />
  49. 49. Query Design Feature<br />
  50. 50.
  51. 51. Run it<br />
  52. 52. Query Criteria<br />
  53. 53. Criteria Box<br />
  54. 54. Calculated Fields <br />A calculated field is a field that gets its information from the calculations performed on other fields.  You can build calculated fields in the Query screen by using the addition (+), subtraction (-), multiplication (*) and division (/) operators. <br />
  55. 55. Expressions<br />
  56. 56. Choose the tables that you wish to build the calculation from<br />Double-click the field that you want to include in the calculation<br />Click the operator that you wish to include in the calculation<br />Click the second field you wish to include in the calculation<br />Click OK<br />
  57. 57.
  58. 58. Prepared by<br />Al Huda International Welfare Foundation<br /><br /><br /><br />SourcesMicrosoft CorporationFlorida Gulf Coast University<br />