excel

1. Introduction To MICROSOFT EXCEL

2. Overview
• Microsoft Excel is a spreadsheet developed by
Microsoft.
• Works in multiple platforms;
– Windows
– macOS
– Android
– iOS
• It features calculation, graphing tools, pivot tables, and
a macro programming language
• Excel is recognized as the industry standard for
spreadsheets.
• Distributed as a part of the Microsoft Office suite.
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3. Overview Contd.
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4. The Interface
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5. Excel Keyboard Shortcuts
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A more detailed list of all Excel Shortcuts is available on the Microsoft Office
website

6. Excel Keyboard Shortcuts
Contd.
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7. E1- Customizing the Quick
Access Toolbar and the
Ribbon
• Customizing the quick access tool bar can be
done by performing a right click on the item.
• This enables fast access and allows us to
concentrate more on the spreadsheet.
• The ribbon also improves user friendliness.
• We shall learn followings;
– Adding items to the ribbon
– Deleting items from ribbon
– Adding a custom tab in to ribbon
– Items specific for particular excel sheet
– Universal settings
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8. E1- Grouping Data in Excel
• Grouping helps us to organize data and improves
traversing and visibility.
• Sometimes pre-sorting might be needed before
grouping.
• We will discuss how followings are done;
– Group data prior sorting
– Hide/ unhide sections
– Group data after sorting
– Ungrouping
– Subtotal menu
• These operations can be found in DATA ribbon tab.
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9. E1-Copying and Pasting Data
• Paste special options provides some
useful tools for you to manipulate the
values before pasting.
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10. Different Paste Special
Options
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11. E2-Drop Downs and Data
Validations • Data Validation
Settings
• Input Message
• Error Alert
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12. E2-Removing Duplicates
• To qualify as duplicate it needs to be
identical with the cells above or
below it. (From the cells within the
selection)
• Remove duplicates using Remove
Duplicate icon.
• Using Advanced filter
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13. Using Remove Duplicates
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14. Using Advanced Filter
• Using the list, in
place method
• Using Copy to
another location
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15. E2-Cell Referencing
• Cell references in Excel are very important.
• A cell reference or cell address is a
combination of a column letter and a row
number that identifies a cell on a worksheet.
• For example, A1 refers to the cell at the
intersection of column A and row 1.
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16. Different Types of Cell
References
• Relative Referencing System (Default)
• Absolute Referencing System
• Mixed Referencing System
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17. Relative Referencing System
• Formula =
Quantity * Unit
Price
• C5 * D5 in this
instance
• Then apply the
formula up to
bottom.
• Examine the
formulas in total
sale column.
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18. Absolute Referencing System
• To create an
absolute
reference to a
cell, place a $
symbol in front of
the column letter
and row number
in the formula of
cell.
• Use F4 to switch
between
Reference Modes
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