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1 of 28
FIGURE 1.8
© Relay Graduate School of Education. All rights reserved. 2
What We Will Recreate
Note: This is the
most difficult of
all graphics in
the sample Data
Narrative
3
First, copy the needed
tracker data into a
scratch workbook
© Relay Graduate School of Education. All rights reserved. 4
Copy This Tracker Data
These scores are
from the
Assessment tabs
in the Standards
Mastery Tracker
(not from the
FINAL tab)
© Relay Graduate School of Education. All rights reserved. 5
Copy This Tracker Data
These scores are
from the FINAL
tab in the
Reading Growth
Tracker
© Relay Graduate School of Education. All rights reserved. 6
Put It In A Scratch Workbook Like This
You’ll need to
add in the
months
manually
7
Next, organize the data
so that Excel will make
the figure you want
© Relay Graduate School of Education. All rights reserved. 8
Organize The Data So It Looks Like This
Notice what we
did here. The
STEP levels are
not right
Excel can only
recognize
numbers. And for
this graphic, we
want the numbers
to be on a similar
scale.
© Relay Graduate School of Education. All rights reserved. 9
Organize The Data So It Looks Like This
We converted
the STEP levels
to arbitrary
numbers with
similar gaps
between them.
Excel can only
recognize
numbers. And for
this graphic, we
want the numbers
to be on a similar
scale.
© Relay Graduate School of Education. All rights reserved. 10
Organize The Data So It Looks Like This
Remember our
final graphic has
no y-axis, so we
just need the
points to show
directionality and
trending, NOT
magnitude
11
Now, highlight the
organized data and tell
Excel what kind of
graphical display you
want
© Relay Graduate School of Education. All rights reserved. 12
To Make The Figure, Select The “Insert” Menu
Select “Insert”
and select
“Scatter”
© Relay Graduate School of Education. All rights reserved. 13
That Gets Us This. We’re Getting Close!
© Relay Graduate School of Education. All rights reserved. 14
Go Ahead And Delete The Numbers Under The Axis
Just click on this
box and delete.
We don’t need
these numbers
keeping count
of data points.
© Relay Graduate School of Education. All rights reserved. 15
Go Ahead And Delete The Numbers Left Of The Axis
Just click on this box
and delete. The axis
scale is wrong
anyway. STEP is not
on the same scale as
Standards Mastery
© Relay Graduate School of Education. All rights reserved. 16
Now Let’s Make Those Data Points Bigger And Better.
Right-click on
the data points
and select a
larger size
17
Lastly, make the figure
accessible by adding
title, axis labels, etc.
© Relay Graduate School of Education. All rights reserved. 18
To Add Data Labels, Go To The “Layout” Menu
We’re not going
to use the data
labels they give
us. We’re going
to type over
them.
© Relay Graduate School of Education. All rights reserved. 19
Click Into The Data Label To Edit It
You might need to
add data labels to
each set of data
separately by
clicking on the data
points.
© Relay Graduate School of Education. All rights reserved. 20
We click into
these labels and
type in what we
want.
Click Into The Data Label To Edit It
© Relay Graduate School of Education. All rights reserved. 21
Adding The Months Of The Year Is Tricky.
Select “Chart
Title” and pick
“Horizontal”
© Relay Graduate School of Education. All rights reserved. 22
Type In The Axis Label
You’ll type in an
axis label for
Sep
© Relay Graduate School of Education. All rights reserved. 23
Then Create Some Space For Oct Label
You are tricking
Excel into
allowing you to
create your own
label for the
axis
© Relay Graduate School of Education. All rights reserved. 24
Keep Creating Space For The Month Labels
© Relay Graduate School of Education. All rights reserved. 25
Slide Over The Month Labels To Align
© Relay Graduate School of Education. All rights reserved. 26
To Add Titles, Go To The “Layout” Menu
Select “Chart
Title” and pick
“Above Chart”
© Relay Graduate School of Education. All rights reserved. 27
Type In The Title
28
Well done!

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Recreating Student Progress Graphic in Excel

  • 2. © Relay Graduate School of Education. All rights reserved. 2 What We Will Recreate Note: This is the most difficult of all graphics in the sample Data Narrative
  • 3. 3 First, copy the needed tracker data into a scratch workbook
  • 4. © Relay Graduate School of Education. All rights reserved. 4 Copy This Tracker Data These scores are from the Assessment tabs in the Standards Mastery Tracker (not from the FINAL tab)
  • 5. © Relay Graduate School of Education. All rights reserved. 5 Copy This Tracker Data These scores are from the FINAL tab in the Reading Growth Tracker
  • 6. © Relay Graduate School of Education. All rights reserved. 6 Put It In A Scratch Workbook Like This You’ll need to add in the months manually
  • 7. 7 Next, organize the data so that Excel will make the figure you want
  • 8. © Relay Graduate School of Education. All rights reserved. 8 Organize The Data So It Looks Like This Notice what we did here. The STEP levels are not right Excel can only recognize numbers. And for this graphic, we want the numbers to be on a similar scale.
  • 9. © Relay Graduate School of Education. All rights reserved. 9 Organize The Data So It Looks Like This We converted the STEP levels to arbitrary numbers with similar gaps between them. Excel can only recognize numbers. And for this graphic, we want the numbers to be on a similar scale.
  • 10. © Relay Graduate School of Education. All rights reserved. 10 Organize The Data So It Looks Like This Remember our final graphic has no y-axis, so we just need the points to show directionality and trending, NOT magnitude
  • 11. 11 Now, highlight the organized data and tell Excel what kind of graphical display you want
  • 12. © Relay Graduate School of Education. All rights reserved. 12 To Make The Figure, Select The “Insert” Menu Select “Insert” and select “Scatter”
  • 13. © Relay Graduate School of Education. All rights reserved. 13 That Gets Us This. We’re Getting Close!
  • 14. © Relay Graduate School of Education. All rights reserved. 14 Go Ahead And Delete The Numbers Under The Axis Just click on this box and delete. We don’t need these numbers keeping count of data points.
  • 15. © Relay Graduate School of Education. All rights reserved. 15 Go Ahead And Delete The Numbers Left Of The Axis Just click on this box and delete. The axis scale is wrong anyway. STEP is not on the same scale as Standards Mastery
  • 16. © Relay Graduate School of Education. All rights reserved. 16 Now Let’s Make Those Data Points Bigger And Better. Right-click on the data points and select a larger size
  • 17. 17 Lastly, make the figure accessible by adding title, axis labels, etc.
  • 18. © Relay Graduate School of Education. All rights reserved. 18 To Add Data Labels, Go To The “Layout” Menu We’re not going to use the data labels they give us. We’re going to type over them.
  • 19. © Relay Graduate School of Education. All rights reserved. 19 Click Into The Data Label To Edit It You might need to add data labels to each set of data separately by clicking on the data points.
  • 20. © Relay Graduate School of Education. All rights reserved. 20 We click into these labels and type in what we want. Click Into The Data Label To Edit It
  • 21. © Relay Graduate School of Education. All rights reserved. 21 Adding The Months Of The Year Is Tricky. Select “Chart Title” and pick “Horizontal”
  • 22. © Relay Graduate School of Education. All rights reserved. 22 Type In The Axis Label You’ll type in an axis label for Sep
  • 23. © Relay Graduate School of Education. All rights reserved. 23 Then Create Some Space For Oct Label You are tricking Excel into allowing you to create your own label for the axis
  • 24. © Relay Graduate School of Education. All rights reserved. 24 Keep Creating Space For The Month Labels
  • 25. © Relay Graduate School of Education. All rights reserved. 25 Slide Over The Month Labels To Align
  • 26. © Relay Graduate School of Education. All rights reserved. 26 To Add Titles, Go To The “Layout” Menu Select “Chart Title” and pick “Above Chart”
  • 27. © Relay Graduate School of Education. All rights reserved. 27 Type In The Title

Editor's Notes

  1. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  2. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  3. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  4. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  5. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  6. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  7. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  8. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  9. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  10. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  11. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  12. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  13. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  14. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  15. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  16. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  17. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")
  18. Say The next part of the data narrative is the “All Students” section. In this section, you will present and discuss the progress of your class, as a whole, toward the AF and AG.   Give G/S’s 30 seconds to read through rubric and assessment template.   Ask / Turn and Talk What is required in this part of the Data Narrative?   Review That's right, the "All Students" section should give a high-level summary of Whether students met the Floor/Goal in one/both Pathway measures Student outcomes relative to goal (how many Floor/Goal/neither) Overall student performance, student-by-student ("distribution")