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The Project Management Process - Week 3

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About creating project management plans

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The Project Management Process - Week 3

  1. 1. Project Management 3. Project Management Plans
  2. 2. Week 3
  3. 3. Project management plans
  4. 4. <ul><li>Why </li></ul><ul><li>What </li></ul><ul><li>How </li></ul><ul><li>When </li></ul><ul><li>Who </li></ul>
  5. 5. <ul><li>Why </li></ul><ul><li>What </li></ul><ul><li>How </li></ul><ul><li>When </li></ul><ul><li>Who </li></ul>Why is this project happening? Why now? Why us?
  6. 6. <ul><li>Why </li></ul><ul><li>What </li></ul><ul><li>How </li></ul><ul><li>When </li></ul><ul><li>Who </li></ul>What solution needs to be put in place to achieve the goals? What work needs to happen to build the solution?
  7. 7. <ul><li>Why </li></ul><ul><li>What </li></ul><ul><li>How </li></ul><ul><li>When </li></ul><ul><li>Who </li></ul>How do we get this solution in place? How do we know when we’re done?
  8. 8. <ul><li>Why </li></ul><ul><li>What </li></ul><ul><li>How </li></ul><ul><li>When </li></ul><ul><li>Who </li></ul>When do work activities happen? What do we need to do first? What’s last?
  9. 9. <ul><li>Why </li></ul><ul><li>What </li></ul><ul><li>How </li></ul><ul><li>When </li></ul><ul><li>Who </li></ul>Who do we need to deliver this project successfully?
  10. 10. And what will it cost? $
  11. 11. <ul><li>Course objectives </li></ul><ul><li>Implement IT project planning and selection techniques </li></ul><ul><li>Appreciate the importance of project portfolio management </li></ul>
  12. 12. <ul><li>The project management plan </li></ul><ul><li>Benefits of planning </li></ul><ul><li>What to consider in your plan </li></ul><ul><li>Guidelines </li></ul><ul><li>Reviewing a plan </li></ul>
  13. 13. <ul><li>The project management plan </li></ul><ul><li>Benefits of planning </li></ul><ul><li>What to consider in your plan </li></ul><ul><li>Guidelines </li></ul><ul><li>Reviewing a plan </li></ul>
  14. 14. <ul><li>Plans are useless. Planning is indispensible </li></ul><ul><li>Dwight Eisenhower </li></ul>
  15. 15. <ul><li>The project management plan </li></ul><ul><li>Benefits of planning </li></ul><ul><li>What to consider in your plan </li></ul><ul><li>Guidelines </li></ul><ul><li>Reviewing a plan </li></ul>
  16. 16. http://flickr.com/photos/xabier-martinez/225627841/ Why plan? Why plan?
  17. 17. The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start http://flickr.com/photos/xabier-martinez/225627841/
  18. 18. The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities http://flickr.com/photos/xabier-martinez/225627841/
  19. 19. The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead http://flickr.com/photos/xabier-martinez/225627841/
  20. 20. The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead Helps you work out who you need to hire http://flickr.com/photos/xabier-martinez/225627841/
  21. 21. The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead Helps you work out who you need to hire Works out the timeline and budget http://flickr.com/photos/xabier-martinez/225627841/
  22. 22. The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead Helps you work out who you need to hire Helps manage expectations Works out the timeline and budget http://flickr.com/photos/xabier-martinez/225627841/
  23. 23. The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead Helps you work out who you need to hire Helps manage expectations Works out the timeline and budget Helps understand the effects of changes http://flickr.com/photos/xabier-martinez/225627841/
  24. 24. The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead Helps you work out who you need to hire Helps manage expectations Makes sure you are doing the right thing Works out the timeline and budget Helps understand the effects of changes http://flickr.com/photos/xabier-martinez/225627841/
  25. 25. <ul><li>The project management plan </li></ul><ul><li>Benefits of planning </li></ul><ul><li>What to consider in your plan </li></ul><ul><li>Guidelines </li></ul><ul><li>Reviewing a plan </li></ul>
  26. 27. ?
  27. 28. <ul><li>Who will read it? </li></ul><ul><li>What do they need to know? </li></ul><ul><li>Do they come in cold? </li></ul>
  28. 29. What is your project going to deliver? Scope The work to be done = The target product
  29. 30. Hunt, B. et al. (2003). Project charter . Retrieved January 23, 2006 from http://webpages.charter.net/hafox/pm/docs/charter.doc (partial)
  30. 31. Hunt, B. et al. (2003). Project scope statement . Retrieved January 23, 2006 from http://webpages.charter.net/hafox/pm/docs/scope.doc (partial)
  31. 32. What is your project going to deliver? Definition The work to be done =?= The target product
  32. 33. What is your project going to deliver? Change control The work to be done =?= The target product
  33. 34. What is your project going to deliver? Value? The work to be done =?= The target product
  34. 35. The WBS
  35. 36. The right way The wrong way
  36. 37. Focus on deliverables Focus on processes
  37. 38. Align to value Align to process stages
  38. 39. Why? Why not?
  39. 40. Figure 5.2 Sample hierarchical WBS organized by phase (Schwalbe, 2006, p176) The wrong way? Note the Layers
  40. 41. Table 5.3 Sample tabular WBS (Schwalbe, 2006, p176) 1.0 Concept 1.1 Evaluate current systems 1.2 Define requirements 1.2.1 Define user requirements 1.2.2 Define content requirements 1.2.3 Define system requirements 1.2.4 Define server owner requirements 1.3 Define specific functionality 1.4 Define risks and risk management approach 1.5 Develop project plan 1.6 Brief Web development team 2.0 Web Site Design 3.0 Web Site Development 4.0 Roll Out 5.0 Support
  41. 42. http://images.google.com.au/images?hl=en&q=wbs&btnG=Search+Images&gbv=2
  42. 43. Document your assumptions Very little knowledge Complete knowledge Degree of knowledge over time
  43. 44. OBS
  44. 45. Figure 9.2 Sample Project Organizational Chart (Schwalbe, 2006, p358)
  45. 46. Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Person 1 Person 2 Person 3 Person 4
  46. 47. http://www.winningwithadd.com/organization/
  47. 48. Figure 9.6 Sample Resource Histogram (Schwalbe, 2006, p362)
  48. 49. tools rasci (aka raci) ram
  49. 50. http://makeitstrategic.com/index.php?blog=5&cat=18
  50. 51. r a s c i responsible accountable supportive consulted informed
  51. 52. r a m responsibility assignment matrix http://www.iil.com/freeresources/downloads/UPMM_IIL_Responsibility%20Assignment%20Matrix%20(RAM).doc
  52. 53. Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Person 1 Person 2 Person 3 Person 4 R R R R R R
  53. 54. Figure 9.4 Sample Responsibility Assignment Matrix (RAM) (Schwalbe, 2006, p360) OBS: Organizational Breakdown Structure WBS: Work Breakdown Structure
  54. 55. One and only one person can be accountable . Multiple people can be responsible and certainly others can be informed and consulted. Source: Glen B Alleman, (2007) Responsibility Assignment Matrix , Herding Cats http://herdingcats.typepad.com/my_weblog/2007/02/responsibility_.html retreived 2/8/08
  55. 56. One and only one person can be accountable . Multiple people can be responsible and certainly others can be informed and consulted. Source: Glen B Alleman, (2007) Responsibility Assignment Matrix , Herding Cats http://herdingcats.typepad.com/my_weblog/2007/02/responsibility_.html retreived 2/8/08
  56. 57. Project organisations go farther than workers and work
  57. 58. <ul><li>Project Team structure </li></ul>Project Sponsor Project Manager Craig Brown <ul><li>Working Group: </li></ul><ul><li>Design focus </li></ul><ul><li>OLA decisions and choices </li></ul><ul><li>Formal review & validation of deliverables </li></ul><ul><li>Business input and SME access </li></ul><ul><li>Steering Committee: </li></ul><ul><li>Governance focus </li></ul><ul><li>Approval of project strategy & plans </li></ul><ul><li>Endorsement of key OLA decisions </li></ul><ul><li>Final approval of the OLA Business case and Solution Design </li></ul><ul><li>Removal of major roadblocks & prioritisation </li></ul>Analysts Testers Designer Change consultants Working Group Marketing Product Management Legal Finance Sales Customer Service Steering Committee Head of Marketing and Sales Head of Product Management Head of Customer Service Head of Finance Developers
  58. 59. Remember this?
  59. 60. You might break down the work by phases
  60. 61. Why?
  61. 62. http://flickr.com/photos/pshan427/2382209408/
  62. 63. So now you know what needs to be done
  63. 64. So now you know what needs to be done and who is going to do it.
  64. 65. So now you know what needs to be done and who is going to do it. But what about when ?
  65. 66. <ul><li>Schedule </li></ul>
  66. 67. http://www.edwardtufte.com/bboard/q-and-a-fetch-msg?msg_id=000076
  67. 68. Figure 3.3 Sample network diagram (partial) (Schwalbe, 2006, p211)
  68. 69. Table 3.10 Sample milestone report (partial) (Schwalbe, 2006, p100)
  69. 70. Figure 3.3 Sample Gantt chart (partial) (Schwalbe, 2006, p97)
  70. 71. http://www.edwardtufte.com/bboard/q-and-a-fetch-msg?msg_id=000076
  71. 72. <ul><li>Scope </li></ul><ul><li>Resource plan </li></ul><ul><li>Schedule </li></ul>
  72. 73. <ul><li>Why </li></ul><ul><li>What </li></ul><ul><li>How </li></ul><ul><li>When </li></ul><ul><li>Who </li></ul>
  73. 74. And what will it cost? $
  74. 77. <ul><li>Constructing a budget is easy </li></ul><ul><li>Sticking to it is hard. </li></ul>
  75. 79. <ul><li>How will you Monitor and Control the project? </li></ul><ul><li>Who needs to know? </li></ul>
  76. 80. Galloway, M. (2004). Status report . Retrieved January 23, 2006 from http://web.augsburg.edu/~oie/mis376/documents/SR1.doc (partial)
  77. 81. Risk management Degree of knowledge over time
  78. 82. BetterProjects.net http://www.betterprojects.net/search?q=risk+101 risks impact
  79. 83. <ul><li>The project management plan </li></ul><ul><li>Benefits of planning </li></ul><ul><li>What to consider in your plan </li></ul><ul><li>Guidelines </li></ul><ul><li>Reviewing a plan </li></ul>
  80. 84. Six-Step Proven Path for Schedule Development Rudi van den Berg, Pcubed, Inc.   http://www.pcubed.com/Solutions/SolSixStep.asp
  81. 85. <ul><li>The project management plan </li></ul><ul><li>Benefits of planning </li></ul><ul><li>What to consider in your plan </li></ul><ul><li>Guidelines </li></ul><ul><li>Reviewing a plan </li></ul>
  82. 86. <ul><li>http://thinh1808.files.wordpress.com/2007/12/projplan_sample_20050610_144024.pdf </li></ul>
  83. 87. BetterProjects.net <ul><li>Title page pic care of cayusa & CC @ Flickr </li></ul><ul><li>http://flickr.com/photos/cayusa/465106926/ </li></ul>

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