Assistant Manager-Administration.

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VAIBHAV SHARMA
Mobile: +91 9811980887 || E-Mail: vaibhav0099@live.com
 OFFICE ADMINISTRATION 
Expert In:
Vendor Management| Travel Management| Event Management| Budget Planning| Expat Immigration| Group Insurance
Handling| Liasioning I Cafeteria Management I
PROFESSIONAL OVERVIEW
 Admin personnel with 8+ years of experience.
 Excellent communication skills along with strong analytical, problem
solving and decision-making skills, good client/Vendor-coordination
and presentation skills, energetic and self-motivated with willingness
to learn, openness to change and thrive on challenges.
 An effective communicator with the ability to motivate personnel
towards achieving organisational objectives and adhering to industry
best practices.
EMPLOYMENT CHRONICLE
Aramco Asia Pvt. Ltd – AM - Admin – Oct 17- June 19
JLL Property consultant Pvt. Ltd – AM - Admin – Jan 16 - Oct 17
Channel Play Pvt. Ltd AM HR & Admin – April 14 – Sep 15
Best Food Pvt. Ltd Sr. Exe - HR and Admin -. Sept 12 till Feb 14
CPM India Pvt. Ltd - HR Executive -. March 10 – Aug 12
Administration, Facility Management & Assets Management
 Responsible for smooth running of 20k SqFt. Facility ensuring the best practices to be enforced pertaining to
employee services and liaising with contractors & interiors for the same.
 Ensuring policies and procedures laid down by the company is being followed at all level and at all times and
giving support to other departments for various activities.
 Assisting in formulation of standard operating procedures of Admin department and its adherence.
 Carryout random checks to meet security standards as per the business requirement.
 Organizing training session for the employees on various safety & security aspects.
 Ensuring hygienic atmosphere within premises and waste management control.
 Preparation of comparative statements and offers for all admin related works.
 Preparation of monthly management reports and other MIS as required by the management.
 Preparation of Annual Budget & monitoring the expenditures as per budget.
 Petty cash management, Travel Management, Tuck Shop Management.
 Event Management
 Making arrangements for official off sites, trainings and conferences.
 Hospitality for high delegations and primary ministers, close coordination with all five-star properties, Airports
etc.
SIGNIFICANT ACHIEVEMENTS
- Core member of the team to handle Event
Management of high delegations. Handled fleet
services, stay, organizing conferences etc.
- Well versed with the laws and protocols of
working in SEZ.
Introduced the culture of weakly hurdle session
with Admin team to follow up with pending
tasks.
- Prepared key documents, procedures &
policies for improving quality of Admin
Department & Human Resource Department.
- Handled mass recruitment drives and
experience in handling campus recruitments.

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 Vendor Management
 Procuring the new vendors for all Admin & HR related work as per the compan’s protocol.
 Managing existing vendors as well as introducing new vendors for providing better services to the
organization.
 Assist vendors in preparing the contracts as per the internal requirements.
 Assist vendors in clearing the timely payments of the bills and act as a SPOC with service providers.
Human Resource Assignments
 Sourcing profile through job portal, references, consultant and head hunting and conduct preliminary
interviews & Co-ordination with technical Panel for further process.
 Background investigations of selected candidates.
 Ensuring completion of joining formalities for new recruits.
 Rendering induction presentation to new joiners and introducing them company’s profile, policies, procedure, key
objectives.
 Preparation of essential documents like Offer letter, Appointment letter, Promotions letter, Relieving letter,
Experience certificate and termination letter.
 Responsible for Full & Final Settlement after the employee separation.
 Ensuring prompt resolution of employee grievances to maintain healthy working environment and good
employee relations procedures.
 Develop & Implement Employee Engagement Calendar.
 Annual function celebration.
 Organized annual trips for all employees.
 Organizing Events/ Quarterly Rewards and Recognitions – Competency talks, Confirmation process, birthday
celebrations etc.
 Ceremonies/ Health Session/Knowledge Hub sessions as per the engagement calendar.
Workshops Attended
 7 habits of Effective people organised by Franklin Covey
 Workshop on Problem Solving organised by Alohi International
ACADEMIC & CREDENTIALS
Course Institute/College/School University/ Board
Year of
Passing
MBA-HR JIMS – Kalkaji AICTE 2008-2010
BBA Bharti Vidya Peeth University Deemed/Autonomous 2005 -2008
HSC New Delhi Public School CBSE 2001
SSC New Delhi Public School CBSE 2003
PERSONAL DOSSIER
Date of Birth: 25 December 1985 | Linguistic Abilities: English & Hindi| Marital Status: Married
Residential Address: B - 2010 Ace City Greater Noida West - 201306
~ References and other documents shall be furnished upon request ~