1. Career Objective:
Dynamic and proactive individual looking for a challenging position in HR / Administration / Payroll in an eminent
organization, where I can put forth my extensive skills and knowledge which helps to provide growth & profitability
within the organization.
Profile:
 2 years of experience in Secretarial & Office Administration
 7 years of experience in HR/ Payroll Administrator / Recruitment
 2 years of experience in Insurance Sector within UAE.
 Professionally qualified with Master of Business Administration(MBA) & Bachelor of
Commerce(B.Com)
 Holding certification in Certified Human Resources Management Professional (certificate from
American Certification Institute]
 Holding valid UAE Driving License.
Key Skills & Competencies:
 Strongly commercial with excellent communication and influencing skills.
 Solid experience in recruitment of Professionals through the complete cycle, HR & Payroll Management.
 Experienced in working for multinational clients in UAE.
 Able administrator of confidential projects with dispatch and discretion.
 Possess demonstrated ability to work effectively and congenially with employees at diverse levels.
 Energetic and capable of working with minimal support and a good deal of autonomy.
 A good team player / strong manager who can develop and lead a large staff.
 Impeccable style of correspondence and effective presentation.
 Strong Organization skills, flexible, multitasking and ability to work under pressure.
 Prioritization of work and perfect time management.
 Expert in interdepartmental liaison and coordination.
 Ability to manage stress timely & effectively
 Demonstrated ability to build rapport & work independently and as a part of a team.
 Administrative support & Management skills
 Excellent Interpersonal & Analytical skills
 HR & Administration skills, MS Office skills, Secretarial & Customer Service skills
 Good attention to detail with ability and to meet deadlines within the timeline.
 Networking & building long lasting relationship with clients.
Areas of Expertise:
 Expertise in ERP / Oracle Systems / HRMS Database
 Staff Recruitment, Retention, Scheduling & Interviewing, Induction, Employee Orientation
 HR & Payroll Administration, Secretarial & Office Administration, Sales Administration.
 Documentation, Reporting, Administrative support to Senior Executive level
 Strong Negotiation skills, planning, problem solving skills
 Performance Appraisal, Job Analysis, Employee grievances, Handling complaints & taking initiatives
 Employee engagement, Staffing & manpower planning and Organization structure.
RINCY SANKARAN
Dubai, United Arab Emirates
E-mail: rincyshan79@hotmail.com/rincysankaran@yahoo.com
Mob: 050-1697398/050-5994742

2. Employment History:
Financial Advisor [FromMay 2014 – till date]
Orient Insurance PJSC, One of the Al Futtaim Group of Companies, DFC, Dubai
 Making calls and fixing appointments with Clients.
 Identifying prospective clients and doing need analysis for the clients.
 Building and maintaining ongoing relationships with clients including scheduling and attending meetings and
understanding the nature of client’s businesses and their lifestyles
 Marketing and acquiring new Client base through Referrals and Cold calling.
 Preparing calculated premiums for the Clients, matching up the policy that best suits their financial status.
 Preparing Daily Activity Report and forwarding the same to Insurance Development Manager.
 Making Outgoing Calls and keeping record of the same.
 Explaining the terms and requirements of each policy to clients and offering assistance with paperwork and
other supporting documents.
 Ensuring premiums are collected from the policy holders within the stipulated time.
Payroll Administrator to Payroll Manager (From Nov 2011 – May 2012)
Transguard Group LLC, One of the Emirates Group Security Company, DAFZA, Dubai, UAE
Job Responsibilities:
 Processing & Maintaining the Attendance of the Outsourcing Clients of 1000+ employees.
 Downloading Attendance from the Oracle and verifying the Attendance.
 Preparing Draft Attendance Template and forwarding the same for Outsourcing Payroll Clients
 Tracking Employees who are going for Leave and ensure Leave & Undisbursed Salaries are released.
 Tracking Inactive Employees and ensure Full & Final Settlements are released accordingly.
 Charging the Outsource Clients by raising Invoice for the approved Payrolls.
 Generating Gross Net Report through Oracle system
 Generating Data Dump Report & HR Assignment Report to track Employees on Leave & Resignations.
 Updating different Allowances like HR Allowances, Food & Accommodation Allowances and Deductions in the
Oracle System
 Tracking Employees who gets transferred & deployed to different Clients.
 Printing Pay-slips and arranging Cash Payments for the Outsourcing Employees.
 Sending & responding to the mails for the queries related to Outsourcing Staff.
 Drafting Salary Certificates through Oracle.
 Generating payroll through Oracle and preparing Bank letters, Payroll summary and List of Employees whose
salaries are transferred through Bank.
 Providing Outsource Manpower Report monthly wise and forwarding the same to Payroll Manager.
Payroll Coordinator cum HR/Admin Assistant (FromJuly 2005-Oct 2011)
Gulf Precision Metals LLC, One of the ANC Group of companies, Dubai, UAE
Job Responsibilities: Payroll Coordinator
 Preparation of Weekly Labor Allocation Sheet for the Employees (800+) who are working in Factory & Site.
 Updating Project Code and allocating the working hours of employees according to various projects.
 Coordinating with Production & Project Depts. regarding the time variation in Job Cards.
 Coordinating with Time Keeper for any queries/variations related to attendance updation.
 Calculation of Overtime & Incentives as per UAE Labor Laws.

3.  Preparation and processing the Attendance of the Employees of both Factory & Site on Daily & Monthly basis
and verifying their hours.
 Updating Bonus Hours, Penalty, Employee Arrears, Deductions and Additional Allowances in the HRMS.
 Tracking Absenteeism, NRFL, Sick leaves and updating their status accordingly.
 Processing Leave Application and preparing Leave Settlement Report for those who are going on Annual /
Emergency Leave.
 Updating Employee Status and processing Final Settlement Report for the Inactive employees
 Preparation of various Documentations for Resigned/Terminated Employees and processing the same through
WPS in ERP & Oracle System.
 Preparation of various Documentations for Annual/Emergency Leave and processing the same through WPS
in ERP & Oracle System.
 Interfacing with various departments for smooth running of the Payroll System.
 Processing the Wages and Salary payments for the Company Employees through the ERP System (HRMS)
 Monitoring and releasing the Consolidated Labour Wages Report & Pay Packets
 Providing feedback of Project Labour Hours to the Cost Planning Department
Responsibilities: Admin Assistant
 Drafting Correspondences to Plant Department for Vehicle Service & Maintenance, Registration and Petrol
Cards Renewal.
 Preparing documentations for purchasing and hiring vehicle for rent.
 Coordinating with Travel Agency for booking Air Tickets.
 Arranging Gate Passes for DAFZA project.
 Preparing Visa Requisition Form for issuing Visit Visa or Employment Visas.
 Updating incoming & outgoing of Original Passports and Work Permits in the Visa Manager module.
 Processing various documents for Visa Renewal, Visa & Labour Card Cancellation and Employees who are on
NRFL status.
 Checking Salik & Traffic Fines and submitting a report of the same to Admin Manager
 Liaising with NBD Bank & Etisalat regarding the issue of ATM Cards and monthly statements
 Arranging Hotel Bookings for Senior & Middle Management staffs going on Business Trip.
 Preparing LPO & Subcontract Work Orders through Oracle System.
Responsibilities: HR Assistant
 Drafting Memos to Head Office for the newly joined employees for generating Tally Numbers.
 Preparation of Leave Advise, Duty Joining Report, Passport Requisition Form for those who are going on
Annual/Emergency Leave and updating them in the Payroll System.
 Preparing Cancellation Letters, Settlement Advice, End of Employment Clearance Form for the Inactive
Employees and forwarding to Accounts department for Final Settlement.
 Updating various Employees Details in the Employee Master, Increment Master and details of Employee Assets
in the HRMS System.
 Process, verify, and maintain personnel related documentation, including staffing, recruitment, training,
grievances, performance evaluations, classifications, and employee leaves of absence.
 Preparing Job Descriptions & Job Specifications for job vacancies within the organization.
 Preparing Offer Letters to Newly Joined Employees, Employee Certificates & Salary Certificates
 Processing Employee requests and provide relevant information.
 Schedule or conduct new employee orientations.
 Administering incoming and outgoing CVs and candidate’s documents.
 Coordinating with recruitment agencies for recruiting new candidates
 Preparing & Processing Employee Application Form & Interview Assessment Form for the candidates to be
interviewed.
 Process and review employment applications to evaluate qualifications or eligibility of applicants.

4.  Ensuring all candidate records are accurate and updated accordingly.
 Shortlisting candidates, conducting interviews and notifying them by emails.
 Examine employee files to answer inquiries and provide information for personnel actions.
 Maintaining confidential information involved with Recruitment process.
 Maintaining Attendance Register & personnel records/ files of all Staffs.
Executive Secretary to Managing Director (FromNov 2004 – March 2005)
Sanitart Systems LLC, Sharjah, UAE
Job Responsibilities:
 Greeting customers and directing them to Sales Personnels.
 Handling confidential documents and information
 Handling systematic record of outgoing International Calls monthly wise.
 Preparing various documentations to be send through Courier service.
 Drafting Quotations and forwarding the same to Sales Executives.
 Updating and maintaining the Weekly and Monthly Sales Report for each Sales Executives.
 Updating Customer Database through Microsoft Access
 Scheduling Appointments & Meetings
 Preparing and processing purchase requisitions and maintaining a record of both Office and Stationery
supplies.
 Updating and submitting a report of daily Outgoing quotations, inquiries and business letters.
 Drafting various memos internal, external and medical memos.
 Updating and maintaining supply of catalogues and brochures.
Secretary cumAccounts Assistant (FromJan 2002 – Oct 2004)
Scan Electromechanical Contracting Co. LLC, Sharjah, UAE
Job Responsibilities:
 Screening, filtering all incoming calls and directing them to relevant extensions.
 Opening, reviewing, sorting and distributing mails and faxes.
 Handling faxes, Couriers and forwarding the same to respective staffs.
 Preparation of Quotations, Invoices, Delivery Orders and arranging Tender documents for both SEWA
and FEWA.
 Preparing Survey Reports for various projects.
 Assisting General Manager in planning events and exhibitions.
 Establishing and maintaining accurate filing system for all documentations.
 Preparing and processing salaries of all Employees working for Site projects.
 Handling Petty Cash and preparing Petty Cash Statements according to various projects.
 Preparation and processing Invoices, Quotations, Local Purchase Orders and Delivery Orders for
Customers and updating their payments.
 Documentation of L/C’s, typing cheques and filling various bank forms for different banks for Accounts
Dept.
Educational Qualification:
 Master of Business Administration(MBA) from Abraham Lincoln International University, USA (2007)
 Bachelor of Commerce(B.Com) from Institute of Computer & Science, Sharjah (2000)
Additional Qualifications:
 Certified Human Resources Management Professional from American Certification Institute, USA.
 Certification of Financial Management & Advanced Excel from Zabex International Academy, Dubai
 Short courses on Personality Development Skills, Negotiation Skills and Human Resources &
Administration Skills from Nadia Training Institute, Sharjah

5. Computer Skills
 MS Word, MS Excel, MS-Power Point, MS Outlook Express, Lotus Notes 7 & Windows 98/2000/XP
 Accounting Packages – Peachtree, Tally, QuickBooks and Daceasy
 Graphic Designing - Adobe Photoshop, Adobe Illustrator, Corel Draw, Adobe PageMaker and Quark
Express.
Training:
 Seminar on “Stress Management”, Six Sigma, HR Global Perspective-Expo 2020 from Blue Ocean Academy
 ISO 14001:2004 & OHSAS 18001:2007 Awareness cum Internal Environments & Occupational Health &
Safety Audit Training
 ISO 9001:2008 Awareness cum Internal Quality Audit Training
Achievements:
 “Star Club Award” for the Sales performance in the year 2014.
Personal Information
 Date of Birth : 01/10/1979
 Place of Birth : Sharjah, UAE
 Nationality : Indian
 Sex : Female
 Marital Status : Single
 Visa Status : Employment Visa
 Languages Known : English, Hindi, Malayalam, and Tamil
 License : Holding valid UAE Driving License.
 Availability : Immediate
References Can be Furnished on Demand