This document provides a tutorial on using headers, footers, and page numbers in Word 2010, detailing how to access these features through the insert tab and customize them using the design tab. It highlights the use of predefined information with quick parts, including inserting date, time, and page numbers. The article concludes by emphasizing the importance of headers and footers in enhancing the appearance of business documents.

1. Word 2010: Working with headers,
footers and page numbers

2. Introduction
In this slideshow you will learn about headers,
footers, and page numbers and how to use them
effectively in a document.
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3. Headers and Footers
1. Insert tab
2.Header/Footer command
• Headers and footers contain information or graphics at the top or bottom of a page.
• Headers and footers have traditionally been one of the least used components.
• To work with the header or footer in your document, click on the Insert tab of the
ribbon and click the Header or Footer command from the Header & Footer group.
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4. Headers and Footers
• A drop-down menu will appear which allows you to
choose whether to use a built-in header or footer,
create your own, or remove an existing header or
footer.
• If you would like to use a built-in header or footer,
simply click on the one you wish to use.
• To browse through the list of headers and footers
available, use the scroll bar on the right-hand side of
the drop-down menu.
• Once you have chosen your header or footer style, you
are ready to input the information.
1. Built-in headers
2. Scroll Bar
3. Edit and Remove commands
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5. The Design Tab
• Now that you are working on the header or footer, a new tab will be available in the
Ribbon called Header& Footer Tools - Design. Most of the commands you need will
appear here.
• Type and insert (via copy and paste) information into the Header or Footer in the
same way as in the body of a document. The standard commands and functions are
available in the other tabs of the Ribbon.
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6. Inserting Specific Information
• Quick Parts has four components to quickly
insert predefined information.
• Document Property is the easiest and if the
information is not available in Document
Property, use the Field option.
• Field is a comprehensive container for all the
predefined objects in Word 2010, such
document author.
• To insert a particular field into your header
or footer, click the Quick Parts command and
select Field from the drop down menu.
• A dialogue box will appear with field names
and formats.
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7. Inserting Specific
Information (Cont)
• Select the field from the Field
names box.
• Edit the Field properties to suit your
needs and then click the OK button.
• If you are not sure what is included in
the various Field components, try
honing in on the exact information by
changing the Categories from All to a
specific set of data such as Date and
Time.
• Autotext and Building Blocks
Organisers are other Quick Part
components that can add predefined
information to your headers and footers
.
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8. Inserting Date and Time and
Page numbers
Date and Time
•While in the Design tab of the Ribbon, choose the Insert group and click the Date &
Time command.
•Select the format you wish your date and/or time to appear in from the Available
formats section and click OK.
Page Numbers
•Choose the Page Number command. From the drop-down menu choose where you
want your page numbers to appear.
•Once you have selected the location, you can select the style of page number that
you like by clicking on it.
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9. Useful Buttons in the Design Tab
• Go to Header / Go to Footer buttons are a useful way to change between
editing your header and footer, and allow you to quickly flick between
both.
• Different First Page / Different Odd & Even Pages enables you to decide
which headers and footers are the same, and which differ.
• To quit using headers and footers you can click on the Close Header and
Footer command button. This returns you to the main body of your document.
Tip: It is faster to quit using headers and footers by clicking into the main body of your
document.
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10. Wrap Up
In this article we've shown you how to improve
the look of your business document by using
headers and footers and taking full advantage of
the design tools at your disposal.