Word 2007 Referencing presentation

1. with Word 2007

2.  This session we will look at referencing with
Microsoft Word 2007
 We will not be talking about the theory of
referencing
 A theory session can be delivered for staff and
students

3.  We will investigate the Word templates and
use them to add a variety of references to
our document
 We will learn how to adapt the templates to
enable referencing of online resources
 Finally we will add a reference list to our
work
 As we work through the session we will
stop and complete the appropriate section
of the referencing exercise on the handout.

4.  As you are aware
 If you use material from books, journals,
web sites, etc in an assignment without
referencing it is called plagiarism, and is
regarded as a serious offence at colleges
and universities.

5. Advantages:
 Quick compilation of sources using in-built
templates
 Quick addition of in-text references and
bibliographies
 Automatic formatting (it does the job for
you!)
 Builds a master list of previously used
references
But…it has limitations.
(discussed at the end of the session)

6. Let’s take a look…the basics
 Open Microsoft Word
 Click on the References tab
First choose a publishing style:
 Click the drop down box next to Style in the Citations
& Bibliography Group
 Choose the appropriate style
Once selected APA will remain the default style

7. To add a new source
 Click on the Insert Citation button
 Add a new source

8. A pop up will appear with a variety of
templates
 Simply choose the type of source from the
drop down list and fill in the form.

9.  Every time a new source is added an in-text
reference is placed at that point in the body
text
 You must make sure you add a new source at
the correct point in the text
 For example:
One method of demonstrating your analysis and understanding
of a topic is by giving a presentation, (Clarke, 2005).

10. Let’s have a go…
 Close the current word document
 Retrieve accompanying referencing exercise
 Type http://wcitlibrary.pbworks.com into the
browser

11. Click to
remove
menu bar

12. Double
Click

13. Remember:
 Click on the Insert Citation button then Add
New Source

14. Referencing a book
 Locate exercise 1
 Delete the placeholder and add the in-text citation
 Fill in the book template; author, title, publisher
etc.
 Click OK
Clarke, A. (2005). IT skills for successful study.
London: Palgrave Macmillan.

15.  Notice that if we try to add another source,
the book we just added displays at the top of
the menu option
 If you want to use it again, simply click it
 There is no need to add it again

16. Referencing a webpage
 Locate exercise 2
 Note: Corporate author
 This is how many of you would cite web pages
with corporate authors
 However….
things have changed
LicensedPracticalNurse.org. (2011). Introduction to Nursing Theory. Retrieved February 18,
2011, from LicensedPracticalNurse.org: http://www.licensedpracticalnurse.org/nursing-
theory

17. Referencing a webpage
 Locate exercise 2 and select the website
template
 ECU does not cite corporate authors from web
pages – leave blank
Note: Author
replaced by the name
of the webpage
Introduction to Nursing Theory. (2011). Retrieved February 18, 2011, from
LicensedPracticalNurse.org: http://www.licensedpracticalnurse.org/nursing-theory

18. Referencing a PDF document (useful for eBooks too)
 Locate exercise 3 and select the Document from Web
site template
 Fill in the template
Hint: Copy the URL
before entering the
referencing function
Commonwealth of Australia. (c2011). Australian Government Directory of Services for
Older People. Retrieved February 18, 2011, from Australian Government Department of
Health and Ageing:
http://www.health.gov.au/internet/main/publishing.nsf/Content/AB724C0DE3D26BAFCA
2576A9007B98CC/$File/AGDOS2011.pdf

19. Referencing a student reader
These are referenced as a chapter of a book
 Choose the Book Section template
Oh no…there are two authors to this
document!

20. You can add multiple authors by clicking the
Edit button next to the Author field

21. You can build the number of authors by
clicking the Add button
They will display in the viewing window below
Note: the automatic re-formatting

22. Referencing a student reader
These are referenced as a chapter of a book
 Choose the Book Section template
World Health Organisation. (2008). The Ottowa Charter for Health Promotion. In B.
Smith, & J. Peters, Apply a Population Health Framework (pp. 12-16). Perth: West Coast
Institute of Training.

23. Referencing hard copy journal articles
 Will need to add Volume & issue
 Tick show all Bib fields
Gunepin, M., Derache, F., & Audoual, T. (2010). Operational Impact of Tongue Piercing on French
Military Pilots During Overseas Deployments. Military Medicine , 175 (10), 788-90.

24. Referencing online Journals from EbscoHost &
ProQuest aggregated databases
 These are a bit tricky
 You can use Miscellaneous template
 Need to show all Bib fields and add the text
Retrieved February 16, 2011, from ProQuest
Central into the Publisher field to generate the
correct formatting.

25. Bakhtiari, E. (2011). Data-driven diabetes care gets smarter. Health Governance
Report , 21 (3), 1-2. Retrieved February 16, 2011, from ProQuest Central.

26.  Sometimes you may not have located the
source you want to use in your document
 To mark the spot where the source will be
inserted you use the placeholder function
 You can edit the placeholder later and fill out
the details

27. So how do we edit the placeholders?
 At any time it is possible to access the list of
sources collated for the document
 Click on the Manage Sources tab

28.  Sources can be edited, deleted or created
 Preview pane
 ‘Pick’ from previous sources and copy into current document

29.  At any time a bibliography can be added to the document
 Choose Bibliography or Works Cited (Reference List)
What’s the difference?

30. Bibliography vs Reference List
These two terms are often used interchangeably, but are
actually two different things.
A Bibiliography is a list of every resource you have consulted
while doing your research, even if it is not cited.
A Reference List is a list of every resource that you have quoted
from (either directly or indirectly) in your assignment.
Items are listed in a Bibliography or a Reference List
alphabetically by the author (or by title, if there is no author) and
have a hanging indent.

31.  add a Works Cited to the end of the
document
 You will need to add a line after each entry.

32. A reference list should look something like this
Reference List
Bakhtiari, E. (2011). Data-driven diabetes care gets smarter. Health Governance Report , 21 (3), 1-2.
Clarke, A. (2005). IT skills for successful study. London: Palgrave Macmillan.
Commonwealth of Australia. (2011). Australian Government Directory of Services for Older People. Retrieved
February 18, 2011, from Australian Government Department of Health and Ageing:
http://www.health.gov.au/internet/main/publishing.nsf/Content/AB724C0DE3D26BAFCA2576A9007B98
CC/$File/AGDOS2011.pdf
Controlling blood sugar in diabetes: How low should you go? (cover story). (2011, January). Harvard Men's
Health Watch , 15 (6) , 1. Retrieved from EBSCOhost.
Gunepin, M., Derache, F., & Audoual, T. (2010). Operational Impact of Tongue Piercing on French Military
Pilots During Overseas Deployments. Military Medicine , 175 (10), 788-90.
LicensedPracticalNurse.org. (2011). Introduction to Nursing Theory. Retrieved February 18, 2011, from
LicensedPracticalNurse.org: http://www.licensedpracticalnurse.org/nursing-theory
 Will need to manually indent

33. How do we produce the hanging indent?
 Highlight the text

34.  Select the Home tab
 Then select the Paragraph menu

36.  Not all formats offered-but can ‘tweak’ it to fit
Choose best fit (from ECU referencing guide)
 Indents
 Necessity to change title e.g. Works Cited to
Reference List
 ALWAYS check against the ECU
referencing guide

37. Any questions?