This document provides instructions for keyboard shortcuts and functions in Microsoft Word. It describes keys for typing, editing text like delete and backspace, and formatting text using keys like shift, caps lock, tab, arrow keys, and function keys. It also summarizes the Word interface including the title bar, ribbons and tabs, ruler, text area, insertion point, and status bar. Formatting shortcuts like bold, italic, underline, font size, and color are listed.

1. Microsoft Word

2. Keyboard Layout and Data
Entry
ENTER or RETURN - Moves the cursor down one line and to the left
margin. Enter also process commands such as choosing an option in a
dialog (message) boxes and submitting a form.
DEL or DELETE - Deletes the character at cursor and/or characters to
the right of the cursor and all highlighted (or selected) text.
BKSP or BACKSPACE - Deletes the character to the left of cursor
and all hightlighted text.
SPACE BAR - Moves the cursor one space at a time to the right.
SHIFT KEY - Use the shift keys to type capital letters and to type the
upper character on keys with two characters on them

3. Keyboard Layout and Data
Entry
CAPS LOCK - Locks the keyboard so it types capital letters
(a light goes on when caps lock is on)
TAB - Moves the cursor five spaces to the right (number of
spaces are usually adjustable). Tab moves to the next field in
a form or table (Shift-Tab for previous field).
ESC or ESCAPE - Cancels a menu or dialog box
ARROW KEYS - Moves the cursor around document
without changing text
FUNCTION KEYS or F KEYS - Access commands by
themselves or in combination with the three command
keys; CTRL, SHIFT, and ALT

4. Command or Special Keys
Command keys normally do nothing on their own but work
in combination with other keys.
As well the command keys are all used to move through
documents and edit text faster and easier. As well many
computers have Special keys design specifically for the
particular computer.

5. Command or Special Keys
The Control key or Ctrl is often used to access commands.
The Alternative key or Alt is often used to access menus.
The Shift key is used to type CAPITAL LETTERS.

6. MICROSOFT WORD
a word processing software package.
Create and edit professional-looking documents such as
letters, papers, reports, and booklets.

7. Microsoft Word 2007 for Windows
Word
Window

8. Office Button
• Used for opening , saving, or printing and
to see everything else you can do with your
document.

9. The Quick Access Toolbar
located above the ribbon to which you can easily add
commonly used commands for quicker access.

10. The Title Bar
Displays the name of the currently working document as
well as the name of the application.

11. Ribbons and Tabs
Replaces the menus and toolbars found in earlier versions of
word.
The Ribbon contains 7 tabs (Home, Insert, Page Layout, etc.).

12. The Ruler
• You can use the ruler to change the format of your document
quickly.
• Used to measure and line up objects in the document.

13. The Document Window or Text Area
• A large area where you can type your document.
• Scroll Bar – allows the user to move around documents & view
the other parts of the document.

14. Insertion Point
A blinking vertical bar that indicates where text, graphics, &
other items will be inserted.

15. The Status Bar
Reports information about the presentation and provides
shortcuts for changing the view and the zoom.

17. Select wiTthe txhte SSheiflte acntdi oAnrrow Keys
Place your cursor before the word.
Press and hold down the Shift key, which serves as an "anchor" showing
where text you wish to select begins or ends.
Press the right arrow key until the first line of text is highlighted.
Press the down arrow key until the first paragraph is highlighted.
Click anywhere outside the highlighted area to remove the highlighting.
Select with the Mouse
Place your cursor before the word.
Press and hold down the left mouse button.
Drag the mouse until you have highlighted the second paragraph.
Click anywhere outside the highlighted area to remove the highlighting.

19. document & give the file a new name.
Print(Ctrl+P)- Prints a document.
Print Preview – gives an idea of the appearance of your
document in print before you actually print it out.
Undo Typing(Ctrl+Z)- Reverses the previous action.
Redo Typing(Ctrl+Y)- Redoes the last action that were
reversed.
Copy(Ctrl+C)- Copies selected text.
Cut(Ctrl+X) – Cut selected text.
Paste(Ctrl+V) – Paste selected text.

20. Spell & Grammar(F7) – check the spelling and grammar of text
in the document.
Green wavy line – grammar errors
Red Wavy line – spelling errors
Thesaurus(Shift+F7)- Helps you to have other options to use
other words or just to enhance writing by making new word
choices.
Find(Ctlr+F) – Command used to look for a particular word or
text in your document.
Replace(Ctrl+H) – Replace text in the document.
Font(Ctlr+Shift+F or Ctrl+D) – simple but important factor in
Word document. Change the Font.
Font Size(Ctlr+Shift+P or Ctrl+D) –changes the font size.
Ctrl+Shift+> = Increase Font Size
Ctrl+Shift+< = Decrease Font Size

21. Font Color- Change the text color.
Text Highlight Color- Make text look like it was marked with a
highlighter pen.
Shading – Color the background behind the selected text or
paragraph.
Line Spacing – Change the spacing between
lines of text.
Indent And Spacin

22. Bold(Crtl+B) – Make the selected text bold.
Italic(Crtl+I) – Italicize selected text.
Underline(Crtl+U) – Underline the selected text.
Strikethrough-draw a line through the middle of the
selected text.
Font Color-Change the Font Color.
Superscript (Ctrl+Shift+(+ Plus sign)- create small letters
above the line of selected text.
Subscript (Ctrl+=)-create small letters below the text
baseline.
Sort- Alphabetize selected or sort numerical data.