This document provides an overview of managing multiple worksheets and workbooks in Microsoft Excel 2010. It discusses how to group worksheets so formatting and formula changes can be applied to all at once. It also covers using 3D references to summarize data across worksheets, linking workbooks to share updated data, and creating hyperlinks and templates to navigate within and between workbooks. The document concludes with information on saving workbooks to SkyDrive and using the Excel Web App for online editing.

1. Tutorial 6:
Managing Multiple Worksheets
and Workbooks
Microsoft Excel 2010
® ®

2. Visual Overview XP
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3. Worksheet Groups and 3-D XP
References
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4. Grouping Worksheets XP
• Using multiple worksheets makes it easier to
group and summarize data
• Worksheet groups save time and improve
consistency among worksheets
– An action performed once affects multiple
worksheets
• A worksheet group can contain adjacent or
nonadjacent worksheets
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5. Grouping Worksheets XP
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6. Entering Formulas in a Worksheet XP
Group
• Grouped worksheets must have exact same
organization and layout (rows and columns)
• The formula is entered in the same cells in all
worksheets in the group
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7. Grouping Worksheets XP
• Any formatting changes made to the active
sheet are applied to all sheets in the group
• When worksheets are ungrouped, each one
functions independently again
– If you forget to ungroup worksheets, any
changes you make in one will be applied to
all worksheets in the group
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8. Working with Multiple Worksheets XP
• Copying worksheets
– Use an existing worksheet as a starting
point for creating another one
– Duplicates all values, formulas, and formats
into new worksheet, leaving original
worksheet intact
– Edit, reformat, and enter new content as
needed
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9. Working with Multiple Worksheets XP
• Referencing cells and ranges in other
worksheets
– Using multiple worksheets to organize
related data allows you to reference a cell
or range in another worksheet in the same
workbook
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10. Using 3-D References to Add Values XP
Across Worksheets
• When worksheets have identical row and
column layouts, enter formulas with 3-D
references to summarize the worksheets in
another worksheet
• 3-D reference specifies not only the range of
rows and columns, but also the range of
worksheet names in which the cells appear
• General syntax of a 3-D cell reference:
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11. Using 3-D References to Add Values XP
Across Worksheets
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12. Using 3-D References to Add Values XP
Across Worksheets
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13. Using 3-D References to Add Values XP
Across Worksheets
• If you change the value in one worksheet, the
results of formulas that reference that cell
reflect the change
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14. Printing a Worksheet Group XP
• Same page layout settings apply to all
worksheets in the group at the same time
• All worksheets in the group can be printed at
once
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15. Visual Overview XP
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16. Links and External References XP
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17. Linking Workbooks XP
• When creating formulas in a workbook,
reference data in other workbooks by creating
a link between the workbooks
• When two files are linked, the source file
contains the data, and the destination file
(dependent file) receives the data
• When source and destination workbooks are
in different folders, workbook reference must
include the file’s complete location (the path)
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18. Linking Workbooks XP
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19. Link Workbooks When… XP
• Separate workbooks have the same purpose
and structure
• A large workbook is too unwieldy to use
• Information from different workbooks can be
summarized
• Source workbooks received from another
person or group are continually updated
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20. Navigating Multiple Workbooks XP
• To change which workbook is active:
– Use Switch Windows button
- or -
– Click Excel program button on the taskbar,
then click the thumbnail of the workbook
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21. Arranging Multiple Workbooks XP
• Windows arranged in a tiled configuration
• Other options: horizontal, vertical, cascade
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22. Creating Formulas with External XP
References
• A formula can include a reference to another
workbook (external reference), which creates
a set of linked workbooks
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23. Updating Linked Workbooks XP
• When data in a source file changes, the destination
file should reflect those changes
• If source and destination files are open when a
change is made:
– Destination file is updated automatically
• If destination file is closed when source file is
changed:
– Choose whether to update the link to display
current values, or continue to display older values
when you open the destination file
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24. Updating a Destination Workbook XP
with Source Workbooks Closed
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25. Managing Links XP
• Use Edit Links dialog box to manage links
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26. Creating an Excel Workspace XP
• Saves information about all currently opened
workbooks (e.g., locations, window sizes)
• Has the file extension .xlw
• Does not contain workbooks themselves—
only information about them
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27. Visual Overview XP
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28. Templates and Hyperlinks XP
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29. Creating a Hyperlink XP
• A link in a file to information within that file or
another file
• Can be used to:
– Quickly jump to a specific cell or range
within the active worksheet, another
worksheet, or another workbook
– Jump to other files
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30. Inserting a Hyperlink XP
• Use the Hyperlink button
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31. Editing a Hyperlink XP
• Change its target file or Web page
- or -
• Modify the text that is displayed
- or -
• Change the ScreenTip for the hyperlink
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32. Creating Templates XP
• A template workbook
– Includes all text (row and column labels),
formatting, and formulas, but no data
– Is a model from which you create new
workbooks
• Any changes or additions made to the new
workbook do not affect the template file
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33. Creating a Workbook Based on an XP
Existing Template
• Templates provide commonly used worksheet
formats
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34. Creating a Workbook Based on an XP
Existing Template
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35. Creating a Custom Workbook XP
Template
• Build the workbook with all necessary labels,
formatting, and data; then save the workbook
as a template
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36. Creating a New Workbook from a XP
Template
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37. Using the Excel Web App and XP
SkyDrive
• Office Web Apps
– Web-based versions of Microsoft Excel, Word,
PowerPoint, and OneNote
– Allow you to create, view, and edit Office files
directly from a Web browser, and share files and
collaborate with other users online
– Are part of Windows Live, a collection of services
and Web applications
• To save files to SkyDrive or use Office Web Apps, you
need a Windows Live ID
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38. Saving a Workbook to SkyDrive XP
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39. Editing a Workbook with the Excel XP
Web App
• Limited number of commands available
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40. Editing a Workbook with the Excel XP
Web App
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