Sorting arranges records in a specific sequence such as ascending or descending order. Filtering compares records against criteria and hides non-matching records, allowing the user to edit, format, copy or chart matching records without affecting others. In Excel, sorting and filtering can be done by data type including number, text, date and color. Filters can compare fields for criteria like equals, less than, greater than, begins with and contains.

1. Sorting and Filtering
By
Dr. Abhishek Kumar Singh
Excel

3. Sorting
• Arranging record in a specific sequence is
called sorting.
• It is represented as of two types
– Ascending order If it is sorted from lowest to
highest.
– Descending order If it is sorted from highest to
lowest.

4. Sorting
Number
Sorting
Text
Sorting
Date
Sorting
Multi-column
Sorting
Color
Sorting

5. Filter
• Filtering refers to comparing a list of records
against specific criteria and then hiding the
records that don’t match the criteria.
• It can be used simply to help find a record, or
to create a subset of data that you can then
edit, format, copy, move, chart or otherwise
manipulate without affecting the other
records.

6. Filter
• In MS-Excel
– To apply/remove filter (by shortcut key)
Ctrl + Shift + L
– To apply/remove Filter (without mouse)
Alt  A  T
Contd…

7. Filter
Number
Sorting
Text
Sorting
Date
Sorting
Sort (A-Z,
Z-A)
Sort by
Color
Number
Filter
Sort (A-Z,
Z-A)
Sort by
Color
Text
Filter
Equal
=, <, >,
<=, >=
Above Average
Below Average
Begin with,
End With
Contain
Equal, Does
not equal