This document outlines the training management cycle used by a health organization. It includes 5 components: 1) Needs assessment to identify gaps, 2) Annual training plan development, 3) Implementation of individual trainings following preparation, planning, and implementation steps, 4) Assessment of trainings through short and long-term evaluations, and 5) Recording and reporting on training outcomes to inform future planning. The needs assessment uses various methods like questionnaires, reports and discussions. Individual trainings are implemented according to a curriculum and involve lectures, practice, and assessment. Evaluations are conducted before, during, and after training to assess knowledge and skills.

1. Training Management

2. What is the objective of the training?
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What is the needs of the target population?
Who are the participants?
What kind of capacity will be expected?
Can they apply what they learned in the
training?

3. Training Management Annual Cycle
(Components)
Training Management Cycle
１ .Needs Assessment
２ .Making Training Plan
３ .Implementation
Individual Training
４ .Training Assessment&
Evaluation
５ .Making annual
Record & Report

4. 1. Needs Assessment for Training
Necessity
Necessary as professionals
Demands
Demands from Social side
Needs
Needs consists of “Necessity and Demands”.

5. 1. Needs Assessment for Training
Needs
Ways means and materials
Needs of BHS
Discussion/Questionnaire/Reports
Health & Healthrelated problems
of community
Observation/Discussion/FGD/Reports
Township Health
Activities
Report/Discussion
Review of Trainings
Report/Discussion/Observing previous training
occasions and documents
National Health Plan Report/Observation
Epidemic Disease
Epidemiological reports/Reports from National
Disease Surveillance
New Emerging
Issues
Instruction from higher level

6. 2. Annual (6monthly ) Training Plan
The form from “HANDBOOK for TRAINING TEAMS”
Based on the Needs Assessment, Annual training plan is created.
Annex 3 :Annual Training Plan
Date………………..
□ ……………………S/D TT
□ …………………….T/S TT
Year: Plan 20……
No
1
2
3
4
5
6
7
8
9
10
11
12
Day/Month/Year
Hours
Subject or Topic
Category and
Name of Trainer
Categories & No. of
Trainee

7. 3.Implementation Individual Training
Management Cycle of the Training
Core members of Training Team
Preparation
Feedback
Evaluation
Short Term Evaluation
Long Term Evaluation
Planning
Individual training also follows the training management cycle
Implementation

8. 3.Implementation Individual Training
Preparation
Planning
• Selecting a responsible person for the training based
on the received TOT and/or the qualification
• Defining the training goal (s) and eligibility (Criteria)
of the participants by the Training Team
• Formulation of a written curriculum by Training Team
members using GO and SOs
• Select of the content (Lecture , Practice etc.)
• Selection of appropriate Teaching Method/s and
Teaching Materials
• Date , Time and appropriate Place
• Taking previous training experience

9. 3. Implementation Individual Training
Implementation
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Opening (introduction)
Objectives (Clarify)
Training
• Lecture (Concept, knowledge)
• Practice (Skill)
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Assessment
Summary

10. 4.Assessment
Assessment:
 The process of gathering data upon which to base
evaluative judgment.
Evaluation:
 Determination of value, merit or worth of a performance
 A process of determining the extent to which these
objectives have been achieved.

11. 4.Assessment
• Before training (Know the status)
Timing of Assessment
Methods for Assessment
• During training (Continuous assessment
Can solve the problem quickly)
• After training
(Assess improvement in knowledge and skill
Assess change of attitude)
• Verbal （ Orally ）
• Written
• Practical
• Report
• By others, by trainees themselves
and by trainers.

12. 4.Assessment
Self Assessment Sheet (Example: From Handbook)
15
Self Assessment for the training by Training team
Grade attained
Teaching Goals
1
1
2
3
4
5
5
GO
SO 1
SO 2
SO 3
Grade of attainment for each Objective

13. Evaluation
Evaluation is a process of determining the extent to
which these objectives have been achieved.
• Short Term Evaluation:
At the end of the training course
(Training Performance Form)
• Long Term Evaluation
Some period after the training course

14. 4.Assessment
Short Term Evaluation
Evaluation of the trainees
• Analysis of the questionnaire
• Analysis of the pre- and post-test
• Analysis of the evaluation for each lecture/bedsidelearning
Evaluation of the course itself
• Contents of the lectures, practice
• Length of the training course (lecture, practice)
• Management of the training course
Based on the evaluation, each curriculum
should be improved.

15. 4.Assessment
Long Term Evaluation
Evaluation of the trainees from the previous
training
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•
•
•
Appropriate for their responsibilities?
Can they apply what they learn in training?
Share what they learnt to the other staff?
・・・
Evaluation by Training team core members
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•
•
•
What was changed after participating the training?
Do the participants apply what they learn?
Problems and Difficulty?
Do the participants share what they learnt to the
other staff?
To make the future training plan based
on the evaluation

16. 5. Recording & Reporting
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Publication of the annual report on the training
Recommendation for the plan of the next year
Making the training plan for the next year

17. Evaluation
Training
Management
Cycles
Planning
Feedback
Implementation
Evaluation
Improvement
Planning
Feedback
Implementation
Preparation
Evaluation
Planning
Implementation
Improvement