The document summarizes the agenda and content covered in Session 3 of a course on writing concise web content. It discusses repurposing print content for the web, provides an in-class assignment to repurpose a document, covers writing concisely through editing for relevance and brevity, and assigns homework of editing a page for conciseness or repurposing print content.

1. Write Great Web Content: Plain Language in Action Session 3: September 22, 2011

2. Agenda for Session 3 Part 1: Review topics and homework from Session 2 Part 2: Repurpose print content for online readers Part 3: In-course assignment: Do a full “Humpty Dumpty” repurpose Part 4: Write concise content Part 5: Session 3 wrap-up Part 6: Session 3 homework: writing assignment and reading assignment

3. Course objectives for Session 3 In this session, you will learn: How to repurpose print content for the web How to write concisely

4. Agenda for Session 3 Part 1: Review topics and homework from Session 2 Part 2: Repurpose print content for online readers Part 3: In-course assignment: Do a full “Humpty Dumpty” repurpose Part 4: Write concise content Part 5: Session 3 wrap-up Part 6: Session 3 homework: writing assignment and reading assignment

5. Part 1: Review topics and homework from Session 2 Session 2 topics: How to write content that’s appropriate for intended users How to write a bite , snack , and meal Session 2 reading homework: Chapter 6, “Focusing on Your Essential Messages” Session 2 writing homework: Write a bite and a snack for the Department of Veterans Affairs’ page: “Headstone Cleaning Project Description”

6. Part 1: Review topics and homework from Session 2 Session 2 reading homework: Chapter 6, “Focusing on Your Essential Messages” Discussion question: Which examples in this chapter did you find meaningful and why?

7. Sharing Session 2 homework: VA bites and snacks

8. Sharing Session 2 homework: VA bites and snacks

9. Sharing Session 2 homework - EPA

10. Sharing Session 2 homework – Texas Council for Developmental Disabilities

11. Agenda for Session 3 Part 1: Review topics and homework from Session 2 Part 2: Repurpose print content for online readers Part 3: In-course assignment: Do a full “Humpty Dumpty” repurpose Part 4: Write concise content Part 5: Session 3 wrap-up Part 6: Session 3 homework: writing assignment and reading assignment

12. Part 2: Repurpose print content for online readers What is repurposing? Reorganizing, revising, or rewriting content published in one communication channel so it will work in another channel Examples of repurposing: Radio broadcast to podcast Web content to print brochure PowerPoint to web content Why repurpose? ____________________________________ ____________________________________

13. Write for communication, not dissemination When your web writing communicates, users … Can find your content online Can read and understand your content while looking at the monitor Will value your content

14. Is this an example of communication or dissemination?

15. Communication or dissemination?

16. Four considerations when repurposing print content for the web Choose communication over dissemination. Don’t make online readers “cope” with a file format developed for another purpose: PDF, PPT, Excel, Word, etc. Consider whether the content has a long enough shelf life to warrant repurposing. Choose either the gateway page method or the Humpty Dumpty method of repurposing.

17. Two approaches to repurposing Create a gateway page that leads to segmented PDF content Do a full “Humpty Dumpty”

18. Create a gateway page that leads to the PDF(s)

19. Repurpose by doing a full “Humpty Dumpty” Write a summary sentence about the document’s content or message. Break the print content into small, manageable chunks. Keep the chunks that support the summary sentence you wrote. Rewrite or rearrange the chunks on existing or new pages for presentation on the web. Link to or discard the chunks you haven’t used.

20. Course topics for Session 3 Part 1: Review topics and homework from Session 2 Part 2: Repurpose print content for online readers Part 3: In-course assignment: Do a full “Humpty Dumpty” repurpose Part 4: Write concise content Part 5: Session 3 wrap-up Part 6: Session 3 homework: writing assignment and reading assignment

21. Part 3: In-course assignment: Do a full “Humpty Dumpty” repurpose

22. Repurpose this print-based PDF

23. Agenda for Session 3 Part 1: Review topics and homework from Session 2 Part 2: Repurpose print content for online readers Part 3: In-course assignment: Do a full “Humpty Dumpty” repurpose Part 4: Write concise content Part 5: Session 3 wrap-up Part 6: Session 3 homework: writing assignment and reading assignment

24. Write concise web content What does the term concise mean to you? How can readers tell when web content is concise? What do web writers do when they are editing web content for conciseness?

25. Before publishing, edit web content for two types of conciseness Relevance: Review each chunk to determine whether is essential to the content’s overall purpose or message. Brevity: Edit conscientiously so the content is as brief as possible: 1 word, not 2 20-word sentences not 45-word sentences 3-sentence paragraphs not 15-sentence paragraphs

26. Step 1 in editing for conciseness: Relevance Review the ADEQ’s “Who We Are and What We Do” page: Is each chunk of content relevant to the overall purpose: to explain who they are and what they do? Cross out any chunk of content that is not relevant. No wordsmithing! No copyediting!

27. Our conclusion? Is all the web content relevant?

28. Step 2 in editing for conciseness: Brevity What’s the effect of cutting word count? A 10% cut eliminates annoying phrases—“in order to”—and unnecessary modifiers to lightly refresh the text. A 25% cut eliminates all types of word fluff and may alter the message slightly. A 50% cut alters the message: narrower scope, fewer persuasive points, fewer examples, etc.

29. Test the web writing maxim: “The best thing you can do for your content is cut by 50%”

30. Can Blue Jay Consulting’s 153-word Approach page be cut by 50%? Our goal is to optimize the performance of every organization with which we work. We figure out how to maximize the capability of systems and personnel alike. Our techniques are proven, our consultants are respected and our clients benefit from quantifiable results. We base all of our efforts on the following general approach: Conduct a thorough assessment of the department. What's not working, what's not making sense? Where are the problems, where are the opportunities? Dive into day-to-day operations to gain insight into your organization's performance. Present a set of recommendations for department-wide improvements. Partner with personnel from all areas of the hospital -- including administration, physicians and front-line staff -- in problem-solving efforts. Remain in place during the implementation of new process and system improvements in order to manage the change and provide support. Maintain ongoing contact with clients to ensure sustainability of achieved successes.

31. My 76-word version Approach We improve your organization’s performance by maximizing the capabilities of your systems and personnel. Our consultants employ our proven six-step approach to gain you quantifiable results: Assess the department to discover problems and opportunities. Analyze day-to-day operations to understand the department’s performance. Recommend improvements. Partner with administration, physicians, and front-line staff to solve problems. Provide support while you implement new processes. Maintain contact so you can sustain your successes.

32. “ Another guy’s” much better 90-word version Approach We improve our clients’ performance—people and systems alike. Our techniques are proven, our consultants are respected, and our clients gain measurable benefits. Here’s how we do it: Assess. What's not working? What's not making sense? Where are the opportunities? Observe. Dive into day-to-day operations to learn the ground truth. Recommend. Identify specific improvements. Partner. Collaborate with administrators, physicians and front-line staff in problem-solving efforts. Execute. Provide support and manage change during the implementation. Follow up. Keep in ongoing contact to sustain success. -- David Kay of DBKay & Assoc.

33. Three guidelines for writing concisely Edit for relevance first and brevity second Keep paragraphs short and focused About five sentences or 75 words Easily recognized as a chunk On one topic Use plain, simple language On the basis of At the present time Utilize Nice ‘n Plain Too Fancy

34. Agenda for Session 3 Part 1: Review topics and homework from Session 2 Part 2: Repurpose print content for online readers Part 3: In-course assignment: Do a full “Humpty Dumpty” repurpose Part 4: Write concise content Part 5: Session 3 wrap-up Part 6: Session 3 homework: writing assignment and reading assignment

35. Part 5: Session 3 wrap-up Questions? Web pages to look at again? Review the two methods of repurposing print for the web? Gateway page The full “Humpty Dumpty” Review the two-step approach to editing for conciseness? Relevance first Brevity second

36. Course topics for Session 3 Part 1: Review topics and homework from Session 2 Part 2: Repurpose print content for online readers Part 3: In-course assignment: Do a full “Humpty Dumpty” repurpose Part 4: Write concise content Part 5: Session 3 wrap-up Part 6: Session 3 homework: writing assignment and reading assignment

37. Part 6: Writing and reading homework for Session 3 By Tuesday, September 27: Edit for conciseness – or - Repurpose print Read Chapter 5, “Writing Information, Not Documents” Chapter 8, “Tuning up Your Sentences”

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41. Evaluation