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![Writing shorter is not easier
I have made this [letter]
longer than usual because I
have not had time to make it
shorter.
-- Blaise Pascal, 1657](https://image.slidesharecdn.com/aadejcontentworkshop-160512133951/85/Reader-Centric-Publications-workshop-74-320.jpg)
Uploaded byHilary Marsh, Content Company, Inc.
Reader-Centric Publications workshop
The document outlines strategies for creating reader-centric content, emphasizing the importance of audience engagement and clear communication. Key principles include using active voice, focusing on the reader's needs, and delivering concise, relevant information. Best practices involve understanding audience demographics, writing scannable text, and employing various headline types to enhance discoverability and readability.
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Reader-Centric Publications workshop
- 1. Reader-Centric Publications Workshop How tocreate content that helps you succeed by working for those who look for it, read it, and use it
- 2. Agenda • Introduction • Principles of effectivecontent • Your top-priority audiences • General best practices • Headlines and links
- 3. Hilary Marsh, contentstrategist Content strategy since 1999 Help content-rich organizations conceive, create, publish, promote, manage, and govern their content to maximize its findability, relevance, and usage.
- 4. Purpose of thisworkshop • Understand the basic principles of reader-centric writing • Make your content • more engaging • easier to read • easier to discover, engage with, and act on
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- 6. Effective writing • Soundslike the organization • Has a goal • Uses the active voice • Is specific • Is focused on the reader, NOT on your organization
- 7. Ultimate goal Audience centric Businesssensitive Content
- 8. What does itmean to be audience centric? • Delivered when, where, and how they want it • Using their words • Show the benefit, not just state the facts • Lead them to more
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- 13. What audiences want 1. Give me benefits, not just information (What’s in it for me?) 2. Approach me as a person, understanding my life stage and struggles 3. Give me the freedom to use the site as I want 4. Make it peer-centric 5. Simplify! Shorten! Avoid jargon 6. Don’t waste my time trying to find what I need Source: American Medical Association content analysis document
- 14. “Users don’t careabout your org chart” --Lou Rosenfeld Author, Information Architecture for the World Wide Web
- 15. What does itmean to be business sensitive? • Is created to meet an explicit business goal • Written in the organization’s voice • Crafted in partnership with subject matter experts
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- 17. “What’s the government’s policyon Afghanistan?”
- 27. Organization: Programs, offerings Audience Content AudienceAudience Audience New thinking
- 28. Committees Staff Departments MultipleAudiences Collaborate Contextual Content Co-designing for context & reuse Article/Paper, Video, Webinar Committee Staff department Content Audience Committee Staff department Content Audience
- 30. Working together for membersatisfaction
- 31. How to dothis • Context • Common voice • Trust • Collaboration • Editorial calendar
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- 34. What does itmean to deliver a message? Watch these versions of the same information (2 clips from http://www.nbc.com/chicago-med/episode-guide/season-1/ bound/106 – to parents, patient)
- 35. Who are youtalking to? Write for the people who read and use your content
- 36. The student • Ages22 – 26 • Worked really hard to get into dental school • High performer
- 37. The early careerprofessional • Age 25 – 35 • Money issues: juggling a lot of school debt • Joined an existing practice, thinking about taking over the reins
- 38. The achiever • Age35 – 50 • Runs a busy practice, may specialize • Went to school to learn dentistry, but is a small business owner as much as a medical professional
- 39. The experienced pro • Age 50+ • Has seen lots of changes in every aspect of dentistry and business • Planning for / thinking about retiring
- 40. What do youknow about them? • What are they already experts in? • What don’t they know now? • What keeps them up at night? • How tech-savvy are they? • What do they read? • What do they do outside of work?
- 41. What are theircontent needs?* Exercise 1 * Not topics, but style, pace, channels, timing
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- 43. Smart online content… • Islike a conversation • Answers people’s questions • Lets readers “grab and go” – Ginny Redish, Letting Go of the Words
- 44. Three principles Focus on thereader Focus on the words Focus the med
- 45. Reader-centered content… • Has agoal • Helps the reader do a task • Is specific • Is focused on the reader, NOT on the organization
- 47. What is thegoal of this page? Buy the product? Get budget to buy the product? Learn how to use the product? The page must explicitly address the goal The goal will translate to measures of success Without those measures, it’s impossible to know whether it’s working
- 48. Identify goals foryour content • Each piece of content should have a clear, well-defined focus • Don’t try to squeeze too much into one article • Think about what you want the user to take away from the article
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- 51. Introducing: the “wewe” score To convert a larger share of the visitors, you must focus more on the visitors than on the business. http://www.customerfocuscalculator.com/
- 53. • Useful • Relevant • Timely
- 54. • Org-focused • Narrowinterest • Not actionable
- 55. Planning for successfulconversations • What do I want to achieve from this content? • Who am I talking to? • What brings those people to my site or app? What are their top tasks? Top questions? Conversations they want to start? • Make sure your goals are specific, measurable, and focused on what you want your site visitors to do. - Ginny Redish, Content as Conversation
- 56. Write for thespace • Avoid long paragraphs or other heavy blocks of text • Write half as much as conventional writing – people read 25 percent more slowly online • Use bullet points, subheadings, and other visual cues to make information more manageable • Keep sentences short – ideally, no more than 15 words
- 58. Clear, friendly, understandable • Use the second person (“you”) • Use contractions and a conversational tone • Avoid jargon and abbreviations. If unavoidable, explain them briefly. • If there are steps or lists, make them explicit. • Avoid qualifiers such as “generally” and “typically.” • Avoid long sentences. Cut repetitive material.
- 59. Avoid the passivevoice Identify the passive voice Form of “to be” + past participle = passive voice • Dog bitten by man • Request denied by management • “Your request has been denied” ßby whom?
- 60. Avoid the passivevoice • Passive voice example: “It was determined by the committee that the report was inconclusive.” • Active: “The committee determined that the report was inconclusive.”
- 61. Some notes • Passivevoice is not a grammatical error, so Word’s grammar check will not highlight examples. • Occasionally, passive voice can be useful or even preferable: • “4 percent pay hike approved by legislature”gets the important news up front • “Legislature approves pay hike of 4 percent” pushes it back. Getting keywords or the most important news up front can be important for Search Engine Optimization as well.
- 62. Bite, snack, meal • Bite: A headline with a message • Snack: A concise summary • Meal: The full thing – Leslie O’Flahavan, ewriteonline http://ewriteonline.com/articles/2011/11/bite-snack-and-meal-how-to-feed-content-hungry-site-visitors/
- 66. Focus on theMedium
- 67. How people readonline • They don’t read – when they first encounter a page, they scan it • Users are looking for information-carrying words • Users decide whether to continue reading a page based on the first few words • First paragraph or two must state the most important information • Users will scroll “below the fold” only if the information above it makes them believe the rest of the page will be worth their time • Users dislike and skip boilerplate welcome or introduction text, “marketese” with exaggerated claims
- 68. How people readonline http://www.useit.com/eyetracking/
- 69. How people readonline
- 70. People scan, theydon’t read • They are pressed for time • They’ve become “Twitter-ized” • Screens are reflective and cause eye fatigue
- 71. Make text scannable • “Chunk”content into sections • Break up long passages with subheads • Present information in short bullet points • Use reader-focused keywords
- 72. What does thismean for writers? • Write short, descriptive headlines • Use inverted pyramid style (most important information first) • Use half the words you’d use in conventional writing • Stick to one idea per paragraph • Keep sentences clear, descriptive, and simple • Keep sentences short – ideally, no more than 15 words • Use the active voice as much as possible
- 73. Focus on theWords Use fewer words • Shorten verbose text, say more with less • Write for clarity and impact • Use standard words
- 74. Writing shorter isnot easier I have made this [letter] longer than usual because I have not had time to make it shorter. -- Blaise Pascal, 1657
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- 76. What is “usable”content? Four measures: 1. Task time: How long it takes users to find answers for specific questions about the content 2. Errors: How well users do in getting the facts correct 3. Memory: How well users can recall the information 4. Satisfaction: How users rate the content on quality of language, ease of use, likeability, and energy level after reading the content http://www.nngroup.com/articles/how-users-read-on-the-web/
- 77. An example Nebraska is filled with interna1onally recognized a"rac1ons that draw large crowds of people every year, without fail. In 2013, some of the most popular places were Fort Robinson State Park (355,000 visitors), Sco"s Bluff Na1onal Monument (132,166), Arbor Lodge State Historical Park & Museum (100,000), Carhenge (86,598), Stuhr Museum of the Prairie Pioneer (60,002), and Buffalo Bill Ranch State Historical Park (28,446).
- 78. Shorter Concise text with abouthalf the word count as the control condition In 2013, six of the best-attended attractions in Nebraska were Fort Robinson State Park, Scotts Bluff National Monument, Arbor Lodge State Historical Park & Museum, Carhenge, Stuhr Museum of the Prairie Pioneer, and Buffalo Bill Ranch State Historical Park. Usability improvement: 58%
- 79. Scannable Scannable layout using thesame text in a layout that facilitated scanning Nebraska is filled with internationally recognized attractions that draw large crowds of people every year, without fail. In 2013, some of the most popular places were: • Fort Robinson State Park (355,000 visitors) • Scotts Bluff National Monument (132,166) • Arbor Lodge State Historical Park & Museum (100,000) • Carhenge (86,598) • Stuhr Museum of the Prairie Pioneer (60,002) • Buffalo Bill Ranch State Historical Park (28,446) Usability improvement: 47%
- 80. Objective Objective language using neutralrather than subjective, boastful, or exaggerated language Nebraska has several attractions. In 2013, some of the most-visited places were Fort Robinson State Park (355,000 visitors), Scotts Bluff National Monument (132,166), Arbor Lodge State Historical Park & Museum (100,000), Carhenge (86,598), Stuhr Museum of the Prairie Pioneer (60,002), and Buffalo Bill Ranch State Historical Park (28,446). Usability improvement: 27%
- 81. Shorter, Scannable, Objective Combinedversion using all three improvements in writing style together: concise, scannable, and objective In 2013, six of the most-visited places in Nebraska were: • Fort Robinson State Park • Scotts Bluff National Monument • Arbor Lodge State Historical Park & Museum • Carhenge • Stuhr Museum of the Prairie Pioneer • Buffalo Bill Ranch State Historical Park Usability improvement: 124%
- 82. Shorter is criticalwith mobile
- 83. Shorter is criticalwith mobile
- 84. Be clear… Remove jargon Avoid clichés Explain acronyms
- 85. Time for abreak!
- 86. The inverted pyramid • Open with your conclusion or most important point first • Provide the most relevant and compelling supporting information next • End with background information and links related pieces that help create context Most Important Informa1on Suppor1ng Informa1on Background
- 87. Why do this? • Mobile • Responsive • Moreeasily read by non-native English speakers • More accessible -- > now a requirement
- 88. Exercise Try your handat the inverted pyramid style
- 89. Increase Your Content’sReadability Flesch-Kincaid readability score is based on • Average number of words per sentence • Average syllables per word • Number of passive sentences Readability tools are a useful “early warning system” to let writers know when their writing might be too complex
- 90. Increase Your Content’sReadability Standard scoring 90-100 : Very Easy 80-89 : Easy 70-79 : Fairly Easy 60-69 : Standard 50-59 : Fairly Difficult 30-49 : Difficult 0-29 : Very Confusing
- 91. Increase Your Content’sReadability Target scores • Flesch Reading Ease test: Strive for a score of 40 or higher • Flesch-Kincaid Grade Level test: Strive for a 10th-grade level • Passive sentences: Strive for a score of 15 percent or lower
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- 97. Exercise Make this contentmore readable
- 98. Headlines and Links Theentry points for every page
- 99. 8 types ofheadlines 1. Direct 2. News 3. How-to 4. Question 5. Command 6. List 7. Testimonial 8. Teaser
- 100. Direct • Often, more ofa label than a headline • No verb (maybe not needed, because of context)
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- 112. Teaser • “You won’tbelieve what happened next” • Popular on many high-profile sites • Use with caution
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- 116. Just because itworks for Upworthy….
- 117. Good headlines • Answerreaders’ questions • Contain action words • Avoid puns • Tout the features that are important to your audience
- 120. Another exercise Rewrite theheadline
- 121. Writing SEO-friendly content • Keep page goals and keywords in mind • Use key words and phrases early • Stay smart and user-friendly!
- 122. Writing mobile-friendly content • Write fewer words • Don’t rely on visual cues in the content – for example, “see related links at right,” – since the visual placement of components is likely to be rendered differently on a mobile device
- 123. Writing reusable content • Clear vs clever, especially for headlines. A magazine cover line is not a good model for a headline • Don’t assume context. A headline will appear not only on a destination page but also on a landing page, in related links, on social media, etc.
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