Ruth Ann Farrish has over 15 years of experience as an executive assistant and office manager. She currently works at IDT Biologika Corporation, where she provides support to executives and manages the office. Prior to this, she held several administrative assistant roles at other companies, supporting executives and managing tasks like scheduling, travel, expense reports, and office operations. Farrish has a background in various software like MS Office, SharePoint, and SAP.

1. Ruth Ann Farrish
603 Lakeworth Drive ∎ Gaithersburg, MD 20878 ∎ Phone: 301-221-3560 ∎ ruthannfarrish@yahoo.com
Professional Experience
IDT Biologika Corporation/Aeras, Rockville, MD December 2012 – Present
Executive Assistant/Office Manager Senior Administrative Assistant
• Provides executive administrative support to four (4) Executives
• Provides all administrative support to the Manufacturing and Validation, Quality Control, Engineering,
Process Development, Assay Development, Quality Assurance, and Business Development teams
• Manages and coordinates busy calendars
• Coordinates off-site meetings, including securing the venue, determining the room plan, and acts as a
liaison between IDT and venue management
• Manages travel planning and approvals, coordination, and procurement of essential travel documents
(passports, visas, etc.) for the site
• Processes expense reports and reimbursements according to company’s policy
• Records meeting minutes for weekly Executive meetings and distributes to team with follow up to all
action items
• Handles confidential information with high level of discipline
• Holds company credit card and reconciles monthly bank statements
• Manages and maintains office copiers and printers including maintenance, repairs and ordering supplies
• Orders company business cards and stationary
• Processes and tracks requests for Purchase Orders
• Opened accounts for office supply and shipping vendors and manages accounts
• Manages and maintains company’s accounts for snack and beverage needs by assessing company’s
needs, researching sources, meeting with business reps and replacing vendors as needed
• Manages and orders bulk kitchen supplies for organization by taking inventory, ordering and re-stocking
as needed
• Content contributor of SharePoint for the site
• Assists the Human Resources department by coordinating with hiring agencies to schedule phone and
onsite interviews for potential candidates
• Assists in updating Quality Control document specifications and collects required signatures
• Manages sites’ general email account
• Covers the front desk while receptionist is on lunch break
• Reserves conference rooms and organizes meeting preparations, including set-up of IT equipment when
required
• Accurately codes monthly teleconference meetings and reports back to Accounting
• Orders catering for meetings when requested and reconciles receipts
• Trains temporary receptionist when full-time receptionist is out
• Organizes and obtains journal articles for scientists
• Other duties as assigned (e.g. event registrations, membership renewals, etc.)
NRI Staffing: Aeras, Rockville, MD July 2012 - Nov. 2012
Summary of
Skills
• MS Outlook
• MS Word
• MS Excel
• MS PowerPoint
• MS Visio
• SharePoint
• SAP
• Articulate Presenter
• Library Science

2. Administrative Assistant
• Provided administrative and business support to the Vice President of Technical Operations and supported
members of his management team and their staff
• Planned and scheduled business meetings, teleconferences and appointments
• Coordinated catered meetings as requested
• Coordinated travel itineraries, hotel arrangements and car transportation
• Created requisitions for purchase orders and maintained accurate hard copy records
• Processed expense reports reflecting supporting documents in the ExpensePoint web-based system
• Hosted teleconferences and WebEx meetings
• Accurately codes monthly teleconference meetings and reports back to Accounting
• Managed company-wide Work Orders and maintain accurate records
• Established, organized and maintained accurate filing system of documents both confidential and non-
confidential
• Received and interacted professionally with clients, vendors, visitors and staff
• Assured office is neat and stocked with necessary tools for functionality
• Hired full time as a senior administrative assistant after a successful 4 month contractor term
Aerotek: Medco/Express Scripts, Bethesda, MD Oct. 2011 – July 2012
Administrative Assistant
• Provided administrative and business support to the Vice President of Research, Senior Director of R&D
Operations, Senior Director of Development and supports other members of the management team
• Planned and scheduled business meetings, teleconferences and appointments
• Arranged travel and hotel accommodations
• Established, organized and managed a formal Standard Operating Procedure system
• Created requisitions for purchase orders in both the JD Edwards and Ariba systems
• Processed invoices, established and maintained invoice tracking spreadsheets
• Processed monthly expense reports reflecting supporting documents
• Established, organized and maintained accurate filing system of documents both confidential and non-
confidential
• Reconciled monthly purchase card bank statements
• Received and interacted professionally with clients, vendors, visitors and staff
• Assured office is neat and stocked with necessary tools for functionality
• Executed delivery of UPS packages as needed
• Received and distributed all incoming mail and interoffice mail
• Performed general clerical duties including, but not limited to, bookkeeping, copying, faxing, mailing &
filing and signing for and distributing UPS/FedEx packages
Aerotek: Medimmune, Inc., Gaithersburg, MD Aug. 2009 – Sept. 2011
Administrative Assistant
• Provided support to Global Engineering Team including; Senior Directors, Directors, Associate Directors and
Senior Managers
• Established, organized and managed a formal Filing and Records Management System; maintained files in an
organized fashion
• Scheduled necessary conference room(s), AV equipment, and associated catering requests for instructor-led
Engineering trainings
• Developed and conducted Aegis database management training
• Acted as Lead Workflow Coordinator, responsible for importing engineering guidelines, policies and procedures
into the Aegis database for department use
• Assigned any compliance-based or conformance-based trainings to affected employees within eLMS
(electronic Learning Management System)
• Updated Engineering training catalog and curricula as needed
• Logged Engineering trainings into the eLMS system to ensure accreditation for those completing courses
• Generated weekly and monthly reports to verify training completion and compliance status
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3. • Worked closely with project managers to verify budget line items and tracks budget in Timberline
• Processed purchase orders and utilized SAP to research issues or outstanding invoices
• Maintained subcontractor invoice tracking spreadsheets
• Reconciled purchase order values versus expended amounts
• Assisted with updating the departments’ SharePoint site
• Created Computer Based Training presentations
• Administrator for the Metro SmartBenefits Subsidy Program, managed the database, generated monthly
invoices and routed for payment
Manpower: Motorola, Inc., Rockville, MD Feb. 2009 – June 2009
Administrative Assistant
• Scheduled meetings and coordinated catering
• Executed all international shipping requests
• Ordered office supplies as needed through TIGERS
• Oversaw Security Access card system Maintained and activated DATAWATCH key card for new or
returning employees and/ or lost or damaged key cards; vigilantly deactivating key cards for all terminated
employees or guests
• Received all correspondence and direct to appropriate staff
• Greeted visitors and vendors and escorted as needed
Randstad: Otsuka, Rockville, MD July 2007 - Dec. 2008
Administrative Assistant
• Prepared and maintained both vendor and consultant contract agreements and helped with travel arrangements
• Coded invoices and expense reports in Oracle
• Created requisitions for purchase orders in Oracle
• Coordinated all catered meetings for department
• Helped maintain event calendar for department
• Assisted with new hire setup which included obtaining laptops, office supplies and building access
• Performed general clerical duties such as filing, copying and couriering confidential documentation and
records
BPI Business Solutions, Inc., Gaithersburg, MD Jan. 2005 - June 2007
Administrative Assistant/ Account Administrator
• Processed enrollments and terminations for employees’ health insurance
• Consolidated monthly invoices and mailed to clients
• Processed monthly invoice payments
• Processed and maintained COBRA paperwork
• Scanned, copied and filed all documents
• Answered telephone and greeted clients
Education
Durham Technical Community College Durham, NC
Some college coursework in 2001 - 2002
Durham High School Durham, NC
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4. Graduated with honors
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