1. Janine Barnes
janinerachellebarnes@gmail.com
Tracy, Ca
209.356.5317
Education
A.A. Business,University of Phoenix – April 2010
B.S. Business,University of Phoenix – January 2014
Software Skills
 Microsoft Suite; Word, Excel, PowerPoint, Microsoft Outlook
 Kronos, Ascentis, MicroJ, Service Now, JD Edwards, ACCPAC, Avante,LotusNotes, TrackIt, UltiPro and Stromberg
 Type 51wpm
Professional Experience
Contract Associate – (April 2010 – Present)
Positions Held:
Executive Assistant II
Robert Half January 2015 – Present
 Assistant to Senior Director. Manage calendar. Plan and organize travel and hotel arrangements, prepare itineraries;
schedule regular and ad hoc teleconferences and appointments, coordinate department event arrangements, including
restaurant and catering for conferences,department meetings, outings and training.
 Plan and prepare meetings and presentation materials for meetings in a timely manner. Assist with departmental event
meetings as needed.
 Liaise with HR and Accounting Departments to ensure proper coding and research of outstanding items, such as
invoices, expense reports, accruals and budget reports,employee documents and HR forms.
 Reviewing and interpreting Accounts Payable and HR reports to ensure appropriate allocation and processing of
submitted items.
 Provide recommendations for additional forms and/orreclassifications of department charges.
 Analyze and verify various reports: expense reports,performance reviews, and various budget reports (all highly
confidential), as needed.
 Create summaries and customreports as needed using mainly excel.
 Answer and screen incoming calls, requests,email and correspondence; direct individuals as needed and respond
appropriately.
 Prepare/set up new or existing office space within the department, including coordinating with the Facilities and
Technical Support departments for Telecom needs, desk moves and new-hires in office or cube areas, and submitting
appropriate forms for logins, file access,telephone,etc.
 Assist with a variety of projects and business processes including performance reviews, job descriptions,
compensation grids, mailings, preparing binders, internet research, etc.
 Manage, track and prepare departmental payroll timesheets, check requests,CTO balance, spreadsheets,business
cards, New Hire Forms (i.e. Log-in, access,phone),and other pertinent HR information within the department in
accordance with RHI policies and procedures.Process and track various documents for management approval.
 Plan and organize teleconferences and maintain schedules.Oversee the department calendar, which is used by allteam
members, and schedule meetings, including maintaining telephone and e-mail distribution lists.
 Ensure all printers and fax machines are working properly and supplies are available to the department, interfacing
with appropriate departments and vendors as needed to fulfill requests.
 Also ensure,through subordinate Executive Assistant,overall business unit is following all company policies and
procedures.

2. Employment Coordinator
Robert Half – September 2014 – January 2015
 Coordinate schedules ofinterview team members (using Outlook) to identify interview availability
 Schedule interviews using Outlook
 Ensure candidates have applied before interviews are scheduled,sending links to candidates if necessary
 Setting candidates up in MyCareer Interview Central
 Tracking and maintaining spreadsheets forbackground checks, employee referral and internal trans fers
 Assembling requisition folders
 Updating job summaries as needed for job postings
Human Resource Administrative Assistant
Miceli-Watters, Staffing Partners - Bronco Wine Group Summer “Crush Seasons” 2013 and 2014
 Recruited, screened,and scheduled interviews to fill vacant positions within the organization
 Orientation preparation and process
 Maintain a weekly spreadsheet for recruiter and hiring manager to communicate progress of candidates throughout the on
boarding process
High volume of phone contact with both internal and external personnel
 Run background checks on candidates
 Schedule Kaiser appointments for health screens
 Schedule New Hire orientations
 Heavy data entry into HRIS system
 Assemble packets for Kaiser appointments and new hire packets
Human Resource Administrative Assistant
Ultimate Staffing Services – ABHOW September 2012 – December 2012
 Time card adjustments
 Assist with payroll process (run time card reports, approve work orders)
 Add and withdraw deductions (benefits)
 Add and withdraw accruals (vacation, floating holiday and sick time)
 Issue final checks,vacation pay, holiday pay, etc....
 Activate Money Network Cards
 Fill out SDI, Housing Authority, Unemployment, and Disability forms
 Sort and deliver mail
On Boarding Specialist
Rose International – Full Time Associate January 2012 – September 2012
 Working with the designated Program Manager for a major hospital account
 Coordinate information with Rose’s designated background company (Moore Information Systems) and Kaiser
occupationalhealth clinics. Pre-employment screening of Independent Contractors,Sub-vendors and W2 employees
converting to Rose employees nationwide
 Managed pre-employment candidates simultaneously (40+ candidates). Ensure accuracy of information provided by
candidates, requesting necessary documentation from contractors to substantiate self and past employment and education.
 Review of background report information and immunization records for audit compliance standards set by Kaiser
 Maintain a weekly spreadsheet forKaiser Managers to communicate progress of their named resources throughout the on
boarding process
 Ensure timely benefit enrollment and payroll administration for various time reporting systems within Kaiser and Rose
International
 Coordinate completed candidate files with Corporate Human Resources Department and International New Hire Team
 High volume of email and phone contact with both internal and external personnel. Maintain a positive on boarding
experience for candidates at all times
Administrative Assistant and PSA Coordinator

3. Ultimate Staffing Services - Schneider Electric
 Administrative Assistant to Director of Engineering; schedule meetings in Lotus Notes, schedule travel – domestic and
international
 PSA coordinator - assist in coordinating Product Safety Alert and Local Product Safety Committee activities
 Schedule travel
 Track product safety training status
 Schedule meetings, take meeting minutes and publish for committee members
 Track status of action items
 Place purchase orders in Avante for engineers
 Administrative support for all engineers
 Administrative support for internal organization W.O.M.E.N. Around the globe; recorded meeting minutes, event
planning, updated website
Administrative Assistant/Receptionist
Ultimate Staffing Services - FrontRange Solutions
 Greet Clients
 Sort and distribute mail
 Prepare FedEx shipments
 Answer phones
Administrative Assistant
Act-1 Professional Services - St. Joseph’s Behavioral Health Center
 Coordinate and update nurses schedules
 Answer phones
 Distribute mail
 Update and track various reports
Executive Administrative Assistant, Office Manager
Opus West Corporation – Full Time Associate,September 2005 – April 2009
 Assistant to the Senior Vice President; managed Outlook calendar, processed expense reports,scheduled travel
 Setup meetings for managers and executives – presentation supplies and equipment
 Coordinated lunches and dinners for staff and clients
 Event coordinator - Annual Christmas party, summer picnic, various broker events
 Administrative duties such as formatting letters, coding and processing invoices,filing, ordering office and kitchen
supplies,sort and distribute mail and, prepare packages for shipment
 Managed and tracked office equipment – copiers, fax machines, computer systems and postage meter, distributed and
tracked office key cards
 Trained and supervised receptionist
 Maintained office website with relevant information - announcements,holiday schedules and suggestion box