This document provides a summary of Janine Barnes' experience and qualifications. It includes her contact information, education history with an AA in Business from University of Phoenix in 2010 and BS in Business from University of Phoenix in 2014. It also lists her software skills and extensive professional experience working in administrative assistant, human resources assistant, and executive assistant roles from 2010 to present. Responsibilities included scheduling, coordinating travel, managing calendars, administrative tasks, and providing support to executives.

1. Janine Barnes
janinerachellebarnes@gmail.com
Tracy, Ca
209.356.5317
Education
A.A. Business,University of Phoenix – April 2010
B.S. Business,University of Phoenix – January 2014
Software Skills
 Microsoft Suite; Word, Excel, PowerPoint, Microsoft Outlook
 Kronos, Ascentis, MicroJ, Service Now, JD Edwards, ACCPAC, Avante,LotusNotes, TrackIt, UltiPro and Stromberg
 Type 51wpm
Professional Experience
Contract Associate – (April 2010 – Present)
Positions Held:
Executive Assistant II
Robert Half January 2015 – Present
 Assistant to Senior Director. Manage calendar. Plan and organize travel and hotel arrangements, prepare itineraries;
schedule regular and ad hoc teleconferences and appointments, coordinate department event arrangements, including
restaurant and catering for conferences,department meetings, outings and training.
 Plan and prepare meetings and presentation materials for meetings in a timely manner. Assist with departmental event
meetings as needed.
 Liaise with HR and Accounting Departments to ensure proper coding and research of outstanding items, such as
invoices, expense reports, accruals and budget reports,employee documents and HR forms.
 Reviewing and interpreting Accounts Payable and HR reports to ensure appropriate allocation and processing of
submitted items.
 Provide recommendations for additional forms and/orreclassifications of department charges.
 Analyze and verify various reports: expense reports,performance reviews, and various budget reports (all highly
confidential), as needed.
 Create summaries and customreports as needed using mainly excel.
 Answer and screen incoming calls, requests,email and correspondence; direct individuals as needed and respond
appropriately.
 Prepare/set up new or existing office space within the department, including coordinating with the Facilities and
Technical Support departments for Telecom needs, desk moves and new-hires in office or cube areas, and submitting
appropriate forms for logins, file access,telephone,etc.
 Assist with a variety of projects and business processes including performance reviews, job descriptions,
compensation grids, mailings, preparing binders, internet research, etc.
 Manage, track and prepare departmental payroll timesheets, check requests,CTO balance, spreadsheets,business
cards, New Hire Forms (i.e. Log-in, access,phone),and other pertinent HR information within the department in
accordance with RHI policies and procedures.Process and track various documents for management approval.
 Plan and organize teleconferences and maintain schedules.Oversee the department calendar, which is used by allteam
members, and schedule meetings, including maintaining telephone and e-mail distribution lists.
 Ensure all printers and fax machines are working properly and supplies are available to the department, interfacing
with appropriate departments and vendors as needed to fulfill requests.
 Also ensure,through subordinate Executive Assistant,overall business unit is following all company policies and
procedures.

2. Employment Coordinator
Robert Half – September 2014 – January 2015
 Coordinate schedules ofinterview team members (using Outlook) to identify interview availability
 Schedule interviews using Outlook
 Ensure candidates have applied before interviews are scheduled,sending links to candidates if necessary
 Setting candidates up in MyCareer Interview Central
 Tracking and maintaining spreadsheets forbackground checks, employee referral and internal trans fers
 Assembling requisition folders
 Updating job summaries as needed for job postings
Human Resource Administrative Assistant
Miceli-Watters, Staffing Partners - Bronco Wine Group Summer “Crush Seasons” 2013 and 2014
 Recruited, screened,and scheduled interviews to fill vacant positions within the organization
 Orientation preparation and process
 Maintain a weekly spreadsheet for recruiter and hiring manager to communicate progress of candidates throughout the on
boarding process
High volume of phone contact with both internal and external personnel
 Run background checks on candidates
 Schedule Kaiser appointments for health screens
 Schedule New Hire orientations
 Heavy data entry into HRIS system
 Assemble packets for Kaiser appointments and new hire packets
Human Resource Administrative Assistant
Ultimate Staffing Services – ABHOW September 2012 – December 2012
 Time card adjustments
 Assist with payroll process (run time card reports, approve work orders)
 Add and withdraw deductions (benefits)
 Add and withdraw accruals (vacation, floating holiday and sick time)
 Issue final checks,vacation pay, holiday pay, etc....
 Activate Money Network Cards
 Fill out SDI, Housing Authority, Unemployment, and Disability forms
 Sort and deliver mail
On Boarding Specialist
Rose International – Full Time Associate January 2012 – September 2012
 Working with the designated Program Manager for a major hospital account
 Coordinate information with Rose’s designated background company (Moore Information Systems) and Kaiser
occupationalhealth clinics. Pre-employment screening of Independent Contractors,Sub-vendors and W2 employees
converting to Rose employees nationwide
 Managed pre-employment candidates simultaneously (40+ candidates). Ensure accuracy of information provided by
candidates, requesting necessary documentation from contractors to substantiate self and past employment and education.
 Review of background report information and immunization records for audit compliance standards set by Kaiser
 Maintain a weekly spreadsheet forKaiser Managers to communicate progress of their named resources throughout the on
boarding process
 Ensure timely benefit enrollment and payroll administration for various time reporting systems within Kaiser and Rose
International
 Coordinate completed candidate files with Corporate Human Resources Department and International New Hire Team
 High volume of email and phone contact with both internal and external personnel. Maintain a positive on boarding
experience for candidates at all times
Administrative Assistant and PSA Coordinator

3. Ultimate Staffing Services - Schneider Electric
 Administrative Assistant to Director of Engineering; schedule meetings in Lotus Notes, schedule travel – domestic and
international
 PSA coordinator - assist in coordinating Product Safety Alert and Local Product Safety Committee activities
 Schedule travel
 Track product safety training status
 Schedule meetings, take meeting minutes and publish for committee members
 Track status of action items
 Place purchase orders in Avante for engineers
 Administrative support for all engineers
 Administrative support for internal organization W.O.M.E.N. Around the globe; recorded meeting minutes, event
planning, updated website
Administrative Assistant/Receptionist
Ultimate Staffing Services - FrontRange Solutions
 Greet Clients
 Sort and distribute mail
 Prepare FedEx shipments
 Answer phones
Administrative Assistant
Act-1 Professional Services - St. Joseph’s Behavioral Health Center
 Coordinate and update nurses schedules
 Answer phones
 Distribute mail
 Update and track various reports
Executive Administrative Assistant, Office Manager
Opus West Corporation – Full Time Associate,September 2005 – April 2009
 Assistant to the Senior Vice President; managed Outlook calendar, processed expense reports,scheduled travel
 Setup meetings for managers and executives – presentation supplies and equipment
 Coordinated lunches and dinners for staff and clients
 Event coordinator - Annual Christmas party, summer picnic, various broker events
 Administrative duties such as formatting letters, coding and processing invoices,filing, ordering office and kitchen
supplies,sort and distribute mail and, prepare packages for shipment
 Managed and tracked office equipment – copiers, fax machines, computer systems and postage meter, distributed and
tracked office key cards
 Trained and supervised receptionist
 Maintained office website with relevant information - announcements,holiday schedules and suggestion box