The document defines letter writing and describes the different types and components of letters. It explains that a letter is a written message used to convey information to those who are distant. There are three main types of letters: personal letters between friends and family, business letters between companies, and official letters for applications and recommendations. All letters include elements like the sender's address, date, recipient's address, greeting, body, closing, and signature. The document also outlines different letter formats and provides examples of components like addresses and closings.

1. By : Prerna Sharma
Letter Writing

2. Definition of Letter Writing
• Letter is a written message.
• We write a letter to persons who are far away from
us.
• We want to convey our message to them in a clear
and forceful manner.
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3. What is Letter Writing
• The exchange of written or printed communication.
• Writing letters is considered to be an easy thing to do.
• But very few write really good letters.
• A good letter should follow all the rules of good
conversation and good composition.
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4. Types of Letters
• Personal Letters:
• Personal Letters / Social Letters / Informal Letters written to
Relatives & Friends . Eg : Invitations etc.
• Business Letters:
• Business Letters/Formal Letters written by the traders, firms, companies
etc. for business purposes . Eg : Leave Letter, Ordering Letter etc.
• Official Letters:
• Letter of application, Letter to Government Officials, Letter to
Newspapers, Job Applications, Recommendation Letter, Reference Letter,
Termination letter etc
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5. Letter Components
 The Writers Address
The Date
An Inside Address for the Recipient.
A Salutation
The Body of the Letter
A Complementary Close
The Writers Signed
 Typed Names.
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6. Writer’s address
Receipent’ address
salutation
Body of letter
A Complementary
Close
Writer’s signed
Sample Letter
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7. Letter Formats
• Full Block Format
• Semi Block Format
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8. Layout of Letter Writing
Semi block
format
Full block
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9. Full Block
•
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10. Semi Block Format
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11. Some other types of letters are :
• Being Direct or Indirect:
• Good news message
• Use the direct approach
• Start your letter with the news the reader wants to hear
• Don’t postpone the opportunity to put your reader in the right frame of mind
• Then provide any relevant supporting details, explanations, or commentary
• Bad news message
• Use the indirect approach
• Start your letter with pleasant, positive words designed to put your reader in
a good frame of mind
• Explain the situation
• End on a positive, upbeat note
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12. Some other types of letters are :
Follow-Up Letters: A follow-up letter is a combination thank you note
and Some times Inquiry.
Complaint Letters
Never send a nasty letter
Avoid the following
Name calling Sarcasm
Insults Threats
Anger Unflattering
clip art
Intimidating type fonts (e.g., all capital letters)
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13. Thanks
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