The functional quarterly report provides results and updates from various departments including External Relations, Finance, Organizational Development, and Public Relations for Q3 2013. In External Relations, key achievements were the BoP Career Days and AIESEC week delivery standards work. Non-achievements included the new Career Days logging system and EuroXPro sales. Strategies for Q4 include the Career Days Autumn realization and debt collection of at least 85%. Finance reports progress on the external audit case and preparation for the Financial Model project. The audit of financial statements from 2011/2012 was not completed. Key strategies for Q4 include finishing the external audit and starting work on the Financial Model. Organizational

1. Functional Quarterly Report
Content:
Comm, ER, Expansions, Fin, OD, PR

2. ER Quarter Report
Q3 2013

3. ER – General Direction
• Quality management
• Career Days innovations
• New products creation
• $$$

4. Q3 – Results Overall
Plan Realizacja % Realizacji
Przychody przed
redystrybucją
84.05%
Przychody po
redystrybucji
78.88%
% Windykacji
12.13
66.05%
% Windykacji
13.14
100.00%

5. Q3 – Results Overall
Plan przed
red.
Plan po red. Realizacja
Realizacja po
red.
% Realizacji
Dni Kariery
74.51%
Dni Kariery
Parnter
101.17%
Youth to
Business
Forum 130.00%
Program
Ambasador
97.18%
Company Day
128.88%
Inne
+EuroXPro +
OGX 46.10%

6. Overall Factors
(positive or negative factors that influenced the performance)
• NET structure
• AI sales timeline: EuroXPro & Y2B
• Lack of understanding of role of
national partners among LCs!

7. External Relations in Q 2013
Key Achievements:
• BoP
• BoP Career Days
• AIESEC week delivery
standards (Quality
Management work)
• Creation & sales of OGX
products
• Y2B sales
Key Non-Achievements
• Career Days new logging
system implementation
before October edition
• EuroXpro sales
• Ambassadors recruitment

8. External Relations in Q3 2013
Key strategies for next Q:
• Career Days Autumn
realization
• External Summit
• Global Talents Business
Conference
• Ambasador Standarization
• BA on WinCo
• XPRO & Y2B sales
• Debt collection (at least 85%)
Key challenges for next Q:
• Human resources

9. Expansions Quarter Report
Q3 2013 (to be uploaded)

10. Finance Quarter Report
Q3 2013

11. Finance – General Direction
1. Moving forward every day with
External Audit case
2. Preparation for Financial Model project
3. Finished most of the cases from
previous term
4. Moving area forward in terms of
understanding in our organisation

12. Quarterly Priorities Achievement
Mateo
Financial
Statment
12/13
JD
MCP
:D
in
progress
Audit
of
Financial
Statment
11/12
JD
MCP
:D
not
done
Star?ng
Audit
of
Financial
Statement
12/13
JD
MCP
:D
not
done
Mateo
Financial
Statment
12/13
of
Ltd.
JD
100%
Crea?on
of
WG
Financial
Model
SI
Iza
&
Hala
-­‐
support
50%
Hiring
Company
to
do
prepera?on
of
Financial
Statment
12/13
for
Ass'n
JD
100%
Mateo
Audit
of
Financial
Statement
12/13
of
Ltd.
JD
started
Func?onal
Mee?ng
JD
Done
Analysis
for
Financial
Model
SI
not
done

13. Overall Factors Positive
• Focus on External Audit on MC level
• Help from professional companies
regarding this matter

14. Overall Factors Negative
• Lack of clear current state after
beggining of the term
• A lot of cases from previous term

15. Finance in Q3 2013
Key Achievements:
• We have clear process
of regaining external
audit and it is going
according to the plan
• 2 phisicall meeting with
commission
• MC-LC and dev fund
done
• MC team is registered
in KRS
Key Non-Achievements
• Financial Model
Working Group didn’t
started
• Audit of Ltd is not
finished

16. Finance in Q4 2013
Key strategies for next
quarter:
• Finishing external audit
for Ltd and Ass’n
• Financial Model
Working group 2
phisicall meetings and
creation of
redistribution model
Key challenges for next
quarter:
• External audit
• WG managment and
number of applications

17. Finance in October 2013
Key strategies for next
quarter:
• Finishing external audit
for Ltd
• Financial Model
Working group phisicall
meeting
• Financial Statement
12/13 ready for audit
Key challenges for next
quarter:
• Not having a clue what
can happen regarding
external audit
• WG managment and
number of applications

18. OD Quarter Report
Q3 2013

19. Q3 key achievements & non-achievements
Driving
organiza?onal
EFFECTIVENESS
Area
based
LC
coaching
implementa?on
LC
planning
redefini?on
Incien?ve
system
flexibility
and
automa?za?on
LCs
MoS
achievement
progress
management
Processes
and
structures
op?miza?on
(BOA)
Business
Intelligence
capitaliza?on
Increasing
ELD
REACH
Expansion
in
the
city
that
LC
exists
(SU)
Expansion
outside
the
city
that
LC
exists
(SU)
Ensuring
SUSTAINABILITY
and
HEALTH
of
organiza?on
Term
shi[
management
Data
collec?on
system
upgrade
IGs/LCs
transforma?on
En??es
types
diversifica?on
Development
fund
redefini?on
‚Begginers’
health
development
‚Pioniers’
long-­‐term
plan
recommenda?ons
Ensuring
COHERENCY
of
organiza?onal
direc?on
at
all
levels
Educa?onal
pla^orms
development
Conference
cycle
redefini?on
LCPs
management
I
K
R

20. Q4 OD focus projects
Driving
organiza?onal
EFFECTIVENESS
Area
based
LC
coaching
implementa?on
LC
planning
redefini?on
Incien?ve
system
flexibility
and
automa?za?on
LCs
MoS
achievement
progress
management
Processes
and
structures
op?miza?on
(BOA)
Business
Intelligence
capitaliza?on
Increasing
ELD
REACH
Expansion
in
the
city
that
LC
exists
(SU)
Expansion
outside
the
city
that
LC
exists
(SU)
Ensuring
SUSTAINABILITY
and
HEALTH
of
organiza?on
Term
shi[
management
Data
collec?on
system
upgrade
IGs/LCs
transforma?on
En??es
types
diversifica?on
Development
fund
redefini?on
‚Begginers’
health
development
‚Pioniers’
long-­‐term
plan
recommenda?ons
Ensuring
COHERENCY
of
organiza?onal
direc?on
at
all
levels
Educa?onal
pla^orms
development
Conference
cycle
redefini?on
LCPs
management
I
K
R

21. OD in Q3 - Rubi
Key Achievements: Key Non-Achievements
• SONA timeline• Coaching Strategy
creation & follow-up
• GCD framework &
delivery.
• All coaching visits done
and all information
updated.
• New SONA parameters.
• SumCo
• Good relation with the
LCPs.

22. Priorities for October:
• SONA: functional in the
system, material
creation, releasment,
education, information
gathering, analysis and
general follow-up.
Priorities for Q4:
• SONA
• Monthly meetings with
my coachees.
• Educational platforms
development
OD in upcoming time - Rubi

23. PR Quarter Report
Q3 2013

24. Quarterly Priorities Achievement
Youth
to
Business
–
prepared
and
planned
NVA
–
planned
and
prepared
–
depending
on
Barree
LC
coaching
–
first
round
done
Media
plan
–
not
done
Government
coopera?on
for
ELD
–
not
done

25. Overall Factors Positive
I have some people to work with J

26. Overall Factors Negative
• a lot of diverse things in my JD
• I am only one and cannot focus on
everything
• Couldn’t cooperate with VP COMM and
the things that were supposed to be
done

27. PR in Q3 2013
Key Achievements:
• Y2B – planned and
prepared
• NVA – planned – when
we will have things
figured out with BVC
we can star
• LC Coaching J
Key Non-Achievements
• Media Plan
• Govt Cooperation

28. PR in Q4 2013
Key strategies for next
quarter:
Youth to Business Forum
Delivery
Deal with NVA situation
Get on board the govt
(Ministerstwo Pracy i Polityki
Społecznej; Ministerstwo
Nauki i Szkolnictwa
Wyższego)
External Summit
EuroXPro Special Events
MEDIA PLAN!!!
Key challenges for next
quarter:

29. PR in October 2013
Youth
to
Business
-­‐
contac?ng
VIPs,
sales,
prepara?on
EuroXPro
special
events
prepara?on
Communica?on
Frame
for
LCs
-­‐
How
we
should
communicate
AIESEC

30. Comm Quarter Report
Q3 2013
(report of former MCVP Communications)

31. Comm – General Direction
• Coherency in our communication
• Boosting synergy between ELDs and
Comm
• Working on convertion rate and
increasement of our virtual reach

32. Quaterly Priorities Achievement
• @UNI, TMP, GC, GT campaign creation:
@UNI:100%, TMP 70%, GC- using materials
we have, GT- done (oGIP- NST GT moved
under oGIP) TM NST moved under TM
• Coperating with commision and
preparing them for hottest season- done
• Online channels: social media, website,
other tools: undone

33. Q3 – Results Overall
• TMP- not conducted in Q3
• GC- 160 app convertion rate: 18.13
• GT- Jun-Aug 264
• @UNI- summer edition: 416
• @PLAD: 1.07: 3424 07.10 3590 growth: 166
• @UNI: 1.07 4623 07.10 4860 growth: 237
• GC: 1.07 3140 07.10 3439 growth: 299

34. Overall Factors
(positive or negative factors that influenced the
performance)
• N: Weak takeover- learning by doing
and discovering and defining priorities
on a way
• N: operational work coaused by lack of
human resources
• N: management skills of MC VP Comm
and morivational crisis
• P: good pipeline of previous term

35. Communications in Q3 2013
Key Achievements:
• ELD summit conference
management
• @UNI campaign creation
• TMP materials
• CEEDer from Brasil
• Commission building-
creating proactive and
coopearting attitude
• New website
implementation
Key Non-Achievements
• IT TMP materials
• Virtual channels
management and
innovation
• Not delivering priorities
of area, which have
been set
• Lack of MC VP Comm
as result

36. Communications in Q4 2013
Key strategies for next
month:
• Innovation in online
marketing: alumni to
contact: ….
• TMP campaign tracking
• GC, GT offpeaks
recruitment
Key challenges for next
month:
• Knowledge and
infromation transfer
from exMC VP Comm
• Manacing
communication
channels, while having
4 different promotion at
the same time
• Making Comm work
more strategic