The monthly report summarizes activities from the Communications, Organizational Development, Public Relations, Finance, and External Relations functions for August. Some key points: - Communications focused on campaign creation for various programs but faced challenges completing tasks on deadline due to handling multiple projects simultaneously. - Organizational Development priorities included coaching, conference management, and planning changes. Expansion opportunities for local committees were also explored. - Public Relations worked on recruitment, an assessment of national values, and local committee coaching. Lack of defined goals for some areas was a challenge. - External Relations priorities included sales meetings, an event, debt collection, and partnerships. Recruiting for all ambassador positions and completing some deals

1. Functional Monthly Report - August
Content:
Comm, OD, PR, Fin, ER

2. Comm Monthly Report
August 2013

3. Comm – General Direction
Communication area is supporting ELD
programms effectiveness and works together
in strong synergy ensuring that our
communication is based on our services and
supply we can offer.
AIESEC brand as organization is positined in
our products.
Our communication through showcasing our
impact, authenticity is shaping desired
attitudes of leadership and enterprnerialship
in Poland.

4. Monthly Priorities Achievement
TMP
campaign
and
material
crea1on
GC
campaign
and
material
crea1on
GT
campaign
and
material
crea1on
In progress
DDL. 15.09
In progress
DDL. 15.09
In progress
DDL. 15.09

5. Monthly Priorities Achievement
• TMP campaign and material creation in
progress
• GC campaign and material creation in
progress
• GT campaign and material creation in
progress
• @uni campaign and material creation in
progress
• International postioning and IC delegation
preparation DONE

6. July – Results Overall
§ AIESEC Plad
2.08: 3483 29.08: 3506 Growth: 23
§ Global Citizen:
2.08: 3230 29.08: 3302 Growth: 72
§ AIESEC University
2.08: 4718 29.08: 4766 Growth: 48
§ Global Citizen: 46app conversion: 17.39%
§ Global Talents: 33 app conversion: 74%

7. Overall Factors:
Learning about process of campaign
creation and conducting it at the same
time.
Handling three processes at the same
time.
Conference Manager of ELD summit
handling from MC level.

8. Communications in August 2013
Key Achievements:
§ Pushing websites
implementation- final
stage
§ Preparing TMP, @UNI,
GT, GC materials
creation
§ Comm Force
recruitment
Key Non-Achievements
§ Social media
management and
strategy creation
§ Cooperation with
Comm commission

9. Communications in September
2013
Key strategies for next
month:
§ Materials creation for
GT, GC, TMP, @UNI
finalization
§ Promotion planning
§ Feedbacking all
promotion process in
LC s and ensuring its
efficienty and aligment
Key challenges for next
month:
§ Enable ppl to do things,
dont work alone
§ ELD summit
§ Following the DDLs in
creative processes

10. PR Monthly Report
August 2013

11. Monthly Priorities Achievement
• National values Assesment – Brief and
plans towards the project
• NST recruitment
• LC Coaching

12. Overall Factors
(positive or negative factors that influenced the
performance)
Positive:
- focus
- NST recruitment
- Sharne & Phil fast reaction and feedback
to NVA
Negative:
- Days off
- AI at IC ( not possible to communicate)

13. Public Relations in August 2013
Key Achievements:
• NST Recruitment
• More details on NVA
• LC Coaching
Key Non-Achievements
• No goals for
Government
Cooperation
• No specific goals for
NVA ( we depend on AI)

14. Public Relations in September
2013
Key strategies for next
month:
• Y2B Functional
meetings (Local Plans)
• NST meeting
• LC Coaching
Key challenges for next
month:
• Not enough time for
everything
• Small amount of days
in Warsaw (travelling a
lot)

15. OD Monthly Report
August 2013

16. General Direction
Driving
organiza1onal
EFFECTIVENESS
Area
based
LC
coaching
implementa1on
LC
planning
redefini1on
Incien1ve
system
flexibility
and
automa1za1on
LCs
MoS
achievement
progress
management
Processes
and
structures
op1miza1on
(BOA)
Business
Intelligence
capitaliza1on
Increasing
ELD
REACH
Expansion
in
the
city
that
LC
exists
(SU)
Expansion
outside
the
city
that
LC
exists
(SU)
Expansion
outside
the
city
that
LC
exists
(ELD
project)
Ensuring
SUSTAINABILITY
and
HEALTH
of
organiza1on
Term
shiL
management
Data
collec1on
system
upgrade
IGs/LCs
transforma1on
En11es
types
diversifica1on
Development
fund
redefini1on
‚Begginers’
health
development
‚Pioniers’
long-­‐term
plan
recommenda1ons
Ensuring
COHERENCY
of
organiza1onal
direc1on
at
all
levels
Educa1onal
plaQorms
development
Conference
cycle
redefini1on
LCPs
management
I
K
R

17. Monthly Priorities Achievement
Iza
Approval
of
proposed
OD
changes
in
the
compendium
both
MCP
100%
Planning
logic
and
elements
crea1on
both
BOA,
MCP,
IM
70%
Conference
Management:
-­‐
SumCo
evalua1on
-­‐
Summits
follow
up
-­‐
Alloca1ng
LCs
towards
conference
organiza1on
both
MCVP
F
MCVP
TM
100%
Rubi
Coaching
Framework
jd
eld
100%
coaching
visits
jd
70%
sona
research
70%
Krzysiek
Plan
for
Expan1on
based
on
LCs
applica1on
JD
-­‐
Proposal
for
Universi1es
JD
-­‐
Raising
of
Universi1es
JD
-­‐

18. Organizational Development
in August 2013 - Iza
Key Achievements:
• IC:
– AI involvement in
planning logic
– GCPs gathering from
the network
– CEEDership
establishment
– Getting closer with
LCPs
Key Non-Achievements
J

19. Key strategies for next
month:
• OD team days
• Defining the future of
‚pioneers’ project
Key challenges for next
month:
• Thesis ;(
Organizational Development
in September 2013 - Iza

20. Organizational Development
in August 2013 - Rubi
Key Achievements:
• Coaching asignation,
framework, education
and follow-up.
• Creation of GDC
agenda for “beginners
LCs”
• IM/OD cooperation –
SONA/ AMS
• Review of OD projects
and adjustment.
Key Non-Achievements
• Complete coaching
calendar (all mcvps).
• Sona Q2 releasment.

21. Key strategies for next
month:
• Complete coaching
visits and proper follow-
up.
• Close cooperation with
IM for the SONA re-
launch.
Key challenges for next
month:
• Time!!! … there are many
activities this month
that have to be done
and few complete
working days (due to lc
visits)
Organizational Development
in September 2013 - Rubi

22. Organizational Development
in August 2013 - Krzysiek
Key Achievements:
• 10 LCs want open SU
• 8 SU have SUPs
• Development Fund
Creation
• Criteria creation
Key Non-Achievements
- SUPs are not selected in
Wrocław

23. Key strategies for next
month:
• Univeristies raising
• Dev Fund
implementation
• Existance Criteria
implementation
Key challenges for next
month:
• Legal Issues
(compedium changes)
Organizational Development
in September 2013 - Krzysiek

24. ER Monthly Report
August 2013

25. ER – General Direction
• Quality management
• Career Days changes
• New products based on ELD
• $$$ :P

26. Monthly Priorities Achievement
• Sales meetings
– Meetings with Board of Partners and companies for
Career Days Autumn
• Vindication plan
– 993 951.23 PLN (]to vindicate
– All companies have invoices / donation agreements
– Clear dates of transfers J
• Career Days Autumn !!!!
– OCPs & LCVPs meeting
– Current state:
• Day 1: 16 companies
• Day 2: 11 copanies (!!)
• Autumn brand decisions ;D

27. Monthly Priorities Achievement
• Career Days Spring:
– OCPs functional meetings
– New partenrships establishing
– Brand managers meeting
– Brand decistions (creation, booklets, offer etc.)
– New website & logging system – ideas & consultancy with High
Solutions
• Quality management:
– AIESEC week delivery standards, KPIs, raport framework for LCs
• Ambassador:
– Still we have recruitment to Millennium, Nestle (UT missing), PG,
Deloitte
– New recruitmnet preparation: Grupa Żywiec
– Manual for ambassadors creation
• Company Days:
– Product for FORCE

28. July – Results Overall
Plan Realizacja % Realizacji
Przychody przed
redystrybucją
49.76%
Przychody po
redystrybucji
49.23%
% Windykacji
12.13
32.50%
% Windykacji
13.14
100.00%

29. August – Results Overall
Plan Realizacja % Realizacji
Przychody przed
redystrybucją
64.23%
Przychody po
redystrybucji
59.68%
% Windykacji
12.13
53.34%
% Windykacji
13.14
100.00%

30. Overall Factors
NEGATIVE:
– Too much meetings (no time for
preparation and operational work
connected to account management)
– HR – only 3 people in NET
– Long decistion process in companies
POSITIVE:
– NST structure J - plan realization support

31. External Relations in August 2013
Key Achievements:
• Debt collection J
• Closing deal with BoP
companies
• Board of Partners almost
closed J (both Career Days
and @PLAD)
• Career Days day 1 ;D
• Cooperation between
Warsaw LCs and MC (CD)
Key Non-Achievements
• Program ambasador
(no applicants for some
positions)
• Still open deals with
some of companies
• Career Days day 2

32. External Relations in September 2013
Key strategies for next
month:
• BoP closing
• BoP – career days
• Autumn Career days
promotion
• Autumn Career Days logging
• Ambasadors Recruitment
• Vindication & sales as
always :D
Key challenges for next
month:
• Still old logging system
for companies
• Workload
• Career Days promotion
materials creation

33. Finance Monthly Report
August 2013

34. Finance – General Direction
• Main priority of the area untill end of
november is to gain unqualified audit
of both assosiation and Ltd. for 12/13
• Financial Model project will end at 26th
of Jenuary

35. Monthly Priorities Achievement
Mateo
Financial
Statment
12/13
of
Ltd.
JD
100%
Crea1on
of
WG
Financial
Model
SI
Iza
&
Hala
-­‐
support
50%
Hiring
Company
to
do
prepera1on
of
Financial
Statment
12/13
for
Ass'n
JD
100%

36. August – Results Overall
• Flow of financial model project created
and putted into teambox and MC
calendar
• We were not closed by AIESEC J
• Financial Statement 12/13 of Ltd. ready

37. Overall Factors
(positive or negative factors that influenced the
performance)

38. Finance in August 2013
Key Achievements:
• Finished MC budget
template
• Sending confirmation
of account balance to
every company that
has debt toward us
• KRS finished ( Ass’n not
changed yet :/ )
Key Non-Achievements
• WG application
compleated
• MC-LC not finished

39. Finance in September 2013
Key strategies for next
month:
• Creation of FM WG
• Functional Meeting
• Audit of Ltd. Financial
Statement
• Start of fixing mistakes
in association
accountancy
Key challenges for next
month:
• Exam
• Recrutation for WG
• Getting data from LC’s