This strategic projects report summarizes the progress of several projects in Q3 2013. The Term Shift project completed the decision to shift to annual terms starting in 2015. The MC-LC Cooperation project delivered most coaching visits to help LCs. The National Conference Cycle created a new multi-year conference plan but lacked managers for upcoming events. The LC Planning process released tools for 2014 plans but faced challenges with virtual education and process understanding. Data was collected for the Financial Model project but analysis was still in progress due to priorities and a shifted timeline.

1. Strategic Projects Report – Q3
Content:
Term Shift, MC-LC Cooperation Customization
towards LCs potential, Financial Model,

2. Term Shift Mgmt Report
Q32013

3. Goals of the project
Optimizing timeline of organizational
general processes towards external,
internal & network realities to boost ELD
long term performance while
maintaining members’ high quality
AIESEC experience.

4. Milestones of the project
• Presentation of the idea during SumCo, gaining trust of
AIESEC in Poland towards possible change
• Data collection and preperations
• ST work
• Gathering BOA feedback
• Compendium correction preperation – I + II
• Voting for the change on General Assembly - I
• Presentation of the proposal to the LCPs with gathering topics
to work on
• Voting for the change on General Assembly - II
• Providing education towards change management
• Monitoring Implementation
I – term shift 13.14
II – term shift 2015

5. Overall Factors
• Well planned timeline - P
• SumCo shocking teraphy for the network – P
• LCPs highly open for changes, having trust in MC – P
• High-quality outcome of ST work - P
• Talking, talking, talking – P

6. Term Shift Mgmt in Q3 2013
Key Achievements:
• Completed decision
making process -
Annual Term will be
incorporated to AIESEC
in Poland from 2015!
• Trust of the network
towards the change
• AIESEC in Poland (MC,
LCs) has a calendar for 2
years in advance ;]
Key Non-Achievements
• Lack of functional
feedback and analysis of
term shift impact for the
area

7. Term Shift Mgmt
in upcoming time
Priorities for October:
• Functional (MCVP)
analysis for LCs’
structure
recommendation
• Analysis consolidation
(OD)
• (!!!) Assuming initial
structure for MC 14.15
[crucial for creation LC
structures]
Priorities for Q4:
• Releasing MC
recommendations
towards 2014 local
structues (Virtually or
Physically)
• (!!!) Transition for EBs
[5W]

8. MC-LC Cooperation
Customization Report
August 2013

9. Goals of the project
Designing & providing strategic organizational
initiatives connecting MC and LC in a way to:
• enable LCs’ short-term growth
• enable LCs’ capitalization on own potential
• address diversity of LC realities
• maximize on the limited limeline & resources

10. Piliars of the project
Coaching
Na+onal
Conference
Cycle
LC
Planning

11. Milestones of the
Coaching sub-project
• Current state analysis
• Desired state envisioning
• Coaching strategy creation
• Feedback gathering & correction
• Coaching application releasment
• LC Coaches allocation
• LC Coaches announcement
• Creation of coaching tools
• Coaches education
• Coaches and coaching timeline management
• Coaching round feedback gathering & evaluation
• Coaching strategy improvement

12. Overall Factors
à1st part of the new coaching strategy is almost
done—creation of strategy and materials, education &
visits (last visits are already scheduled).
àMore than 70% of all coaching visits have been
deliver to the LCs.
àGood response from the LCs and MC.
àBetter understanding of the local reality.

13. Coaching sub-project
in Q3 2013
Key Achievements:
• Current state analysis
• Desired state envisioning
• Coaching strategy creation
• Feedback gathering &
correction
• Coaching application
releasment
• LC Coaches allocation
• LC Coaches announcement
• Creation of coaching tools
• Coaches education
• Coaches and coaching
timeline management
Key Non-Achievements
• Materials in the
teambox are
incomplete.
• Not all the areas that
were assigned are
going to deliver
coaching.

14. Coaching sub-project
in upcoming time
Priorities for October:
• Send coaching
evaluation (part 1)
• GDC- 1st Monthly skype
meeting.
• Gathering of all outputs.
Priorities for Q4:
• General Tracking.

15. Milestones of the National
Conference Cycle sub-project
• Current state analysis
• Desired state envisioning
• National Conference Cycle creation
• Feedback gathering & correction
• Conference Cycle I + application releasment
• SumCo preperations & delivery
management
• SumCo evaluation
• Organizing LCs allocation

16. Milestones of the National
Conference Cycle sub-project
• Summits preperations & delivery management
• Conference Cycle II + application releasment
• Summits preperations & delivery management
• Summits evaluation
• Winco preperations & delivery management
• Winco evaluation
• MultiTo preperations & delivery management
• Multito evaluation
• Further platforms preperations & delivery
management
• Further platforms evaluation

17. Overall Factors
• Querulous but soo talented MC Team! J Great
SumCo & ELD Summitt (!) Delivery - P
• Lack of LCPs responsibility for common good – late
selection or lack of hosting LC – N
• Lack of Conference Manager role assignment at the
beginning of the term - N
• Skip of Ewa as WinCo Conference Manager - N

18. National Conference Cycle
in Q3 2013
Key Achievements:
• Long term, refreshed
conference cycle
creation
• SumCo delivery
• ELD Summitt delivery
Key Non-Achievements:
• No physical NPM ;(
• Lack of OD – TM – NET
rules of cooperation
establishment towards
WinCo
• No Conferenace
Managers for upcoming
conferences

19. National Conference Cycle
in upcoming time
Priorities for October:
• Conference Managers
Assignment!
• OD – TM – NET meeting
for WinCo
Priorities for Q4:
• External Summitt
Delivery
• WinCo Preperations
Management & Delivery

20. Milestones of the LC Planning
sub-project
• Planning 2013 evaluation [MCVP OD, BOA, ST]
• Desired state envisioning
• Planning process creation
• Feedback gathering & correction
• Planning process elements delegating
• Providing feedback & correction
• Planning process consolidation
• Planning process educating [NMP]
• Planning process implementation monitoring
• LC plans gathering
• Feedback towards LC plans by MC team
• LC plans correction
• Final consolidation of LC plans

21. Overall Factors
• BOA advices – P
• DRAMATIC timeline for process creation &
consolidation – N
• Limited psychical platforms for contact with MC
Team – N
• Simply too much priorities in the same time of the
whole team - N
• Virtual Education – N
• Low alignment to the proces of LCPs - N

22. LC Planning in Q3 2013
Key Achievements:
• Planning 2014 being
released!
– Logic of the process
– Tools (AMS J)
Key Non-Achievements
• Lack of process
importance
understanding among
LCs
• Virtual education

23. Key priorities in October:
• LCs progres monitoring
• Feedback process
creation
Key priorities in Q4:
• LCs progress
monitoring
• Feedback process
delivery
• LC 2014 Plans gathering
• Plans Transition &
Review strategy
creation
LC Planning in upcoming time

24. Financial Model Report
Q3 2013

25. Goals of the project
• Increasing financial sustainability of
organisation
• Filling income gap hole in MC budget
• Ensuring aligment of MoS between MC
& LC

26. Milestones of the project
• Collecting data from LCs – 09.09.13 - DONE
• Analysis done by FD – 30.09.13- in progress
• First WG meeting – 12-23.10.13 – to be done
• Second WG meeting – 14-16.11.13
• Output creation – 22.11.13
• Presentation to the network 12.12.13
• Voting new Financial Model – 26.01.14

27. Overall Factors
• Other priorities during this Quarter
• Timeline of the project is more focused
on work in Q4
• Great support from our BoA !

28. Financial Model in Q3 2013
Key Achievements:
• Understending of
project by @PLAD
during SumCo
• Data needed is
gathered from LCs
• Application released
Key Non-Achievements
• Lack of data analysys
yet
• Timeline of the project
shifted

29. Financial Model in Q4
Key strategies for next
month:
• Work, work, work
• Meetings with WG
• Creation of
redistribution model
Key challenges for next
month:
• Application for WG
• A lot of strategic
projects for Finance
area at the same time