Project Request Form
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This document provides a request for a new project that will automate business processes. It outlines the business requirements, objectives, benefits, constraints, assumptions, dependencies, budget, timelines, and technical requirements. Key information includes automating existing work processes, a strategic objective to achieve with the solution, estimated budget, completion date, number of users involved, and infrastructure needs.
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• A Plan is only of value if it is successfully implemented
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Project Name
Project Start Date
Project End Date
Project Sponsor(s)
Title
Department
Division
Project Manager
Title
Department
Division
Section 2.Final Deliverable Checklist
Item
Question
Response
2.1
Do you agree that the product and/or service is ready to be deployed?
Yes |_|No |_|
2.2
Do you agree the product and/or service has sufficiently met the stated business goals and objectives?
Yes |_|No |_|
2.3
Do you fully understand and agree to accept all operational requirements, operational risks, maintenance costs, and other limitations and/or constraints imposed as a result of ongoing operations of the product and/or service?
Yes |_|No |_|
2.4
Do you agree the project should be closed? If no, please explain:
Yes |_|No |_|
Rate your level of satisfaction with regards to the project outcomes listed below
2.5
Project Quality
Yes |_|No |_|
2.6
Product and/or Service Performance
Yes |_|No |_|
2.7
Scope
Yes |_|No |_|
2.8
Cost (Budget)
Yes |_|No |_|
2.9
Schedule
Yes |_|No |_|
Section 3.Project Documentation Checklist
Item
Question
Response
3.1
Have project documentation and other items (e.g., Business Case, Project Plan, Charter, Budget Documents, Status Reports) been prepared, collected, filed, and/or disposed?
Yes |_|No |_|
3.3
Were audits (e.g., project closeout audit) completed and results documented for future reference?
Yes |_|No |_|
3.4
Identify the storage location for the following project documents items:
Item
Document
Location (e.g., Google Docs, Webspace)
Format
3.4a
Business Case
|_| Electronic
|_| Manual
3.4b
Project Charter
|_| Electronic
|_| Manual
3.4c
Project Plan
|_| Electronic
|_| Manual
3.4d
Budget Documentation and Invoices
|_| Electronic
|_| Manual
3.4e
Status Reports
|_| Electronic
|_| Manual
3.4f
Risks and Issues Log
|_| Electronic
|_| Manual
3.4g
Final deliverable
|_| Electronic
|_| Manual
3.4h
If applicable, verify that final project deliverable for the project is attached or storage location is identified in 3.4.
Section 4.Project Team
List resources specified in the Project Plan and used by the project.
Name
Role
Type
(e.g., Contractor, Employee)
Section 5.Project Lessons Learned
Identify lessons learned specifically for the project. State the lessons learned in terms of a problem
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Issues Log) that provide additional details. Identify recommended improvements to correct a similar
problem in the future.
Problem Statement
Problem Description
References
Recommendation
Section 6.Post-Implementation Support Plans
Identify plans for post-implementation activities after project closeout. Refer to the Benefits Realization
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Action
Planned Date
Assigned To
Frequency
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Problem management is typically defined as an aggregated process that analyses issues within an organisation and provides causation to adverse events and situations.
A key element is how a major incident is handled as this is one of the most crucial processes for an enterprise. A major incident which is one with a significant negative business consequences needs to be handled with a well defined process which is not currently clearly defined in existing methodologies.
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What is crisis management
Entities involved in crisis management
Incidents, problems and Major incidents (in an ITIL context)
Vital Business Functions
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- Detection
- Diagnosis
- Checklists
- Workarounds
Problem management foundation - Analysing
The causes of a major incident are a problem
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Problem management foundation Simulation
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Being able to avoid inconsistent communications
Social media interactions
Desktop exercises
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Co-ordination of all stakeholders
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Problem management foundation Budget
Deming wheel: Made popular by Dr W. Edwards Deming, based on work by Shewhart.
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