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1. Project Kick-off
Meeting Agenda
Yo u r C o m p a n y N a m e

2. 2
Project Cost Estimate
Work Priority Allocation
Project Tracking Plan
Project Communication plan
Project Description
Project Management Cycle
Work Breakdown Structure
Project Scope
Team Introduction
• Core Team
• Project Management Team
• Responsibility Assignment Matrix - RACI
• Responsibility Assignment Matrix - RAPID
TableofContent
Project Management Gantt Chart
01
02
03
04
05
06
07
08
09
10

3. 3
Discuss Project
Background
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Identify
Stakeholders
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Review Project
Objectives
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Your Text
Here
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your audience’s attention.
MeetingAgenda
Mention here the related
topics/activities that will
be addressed in the
meeting

4. Project Description
4
Your text
here
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Project
Objective-
The goal of the project is to develop a
Reporting tool which will provide a
single system access.
Target
Audience-
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audience’s attention.
Project Scope-
in Scope
1. Timesheet Reports for all
users
2. Headcount Report Generation
for all business units
Describe in detail,
what the project is
all about.

5. 5
Project Scope
Project Acceptance Criteria
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Project Scope Description
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Project Exclusions
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Project Assumptions
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Project Deliverables
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Below are the listed
factors which are
considered while carrying
out the scoping of a
project, you can alter and
use them as per the
requirements.

6. Carol Smith
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Anita Smith
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Mary Smith
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Core Team
6

7. Project Management Team
7
Put Text Here
Text Here
TEAM - A
TEAM - B
TEAM - C
TEAM - D
Text Here Text Here Text HereText Here
This slide covers all those
people who would be
responsible for project
implementation.
B B B
C C
D D
A A A
D D
C C C
B B
C C C
D D
A
B B
D D
C C C

8. Responsibility Assignment Matrix - RACI
8
Role
Executive
Sponsor
ProjectSponsor
Steering
Committee
Advisory
Committee
Role#5
ProjectManager
TechLead
FunctionalLead
SME
ProjectTeam
Member
Developer
Administrative
Support
BusinessAnalyst
Role#4
Role#5
Consultant
PMO
Role#3
Role#4
Project
Deliverable
(or Activity)
Project Leadership Project Team Member Project Sub-Teams External Resources
Initiate Phase
Activities
Request review by
PMO
A/C R/A R/A A/C C
Submit project
request
R A
Research solution I R/A A/C A/C C C C
Develop business
case
I A/C I I R/A C C C C C C
Plan Phase
Activities
Create project
charter
C C R/A C C C C C
This slide describe the
four types of association
of a role to a task ,
represented in a simple
task vs. role diagram or
matrix.
R- Responsible A- Accountable C- Consulted I- Informed

9. Responsibility Assignment Matrix – RACI Contd…
9
Create Schedule I I I I R/A C C C C C C C C C I
Create Additional
Plans As Required
I I I R/A I I I I I C I
Execute Phase
Activities
Build Deliverables C/I C/I C/I C/I R/A R/A R/A R/A R/A A/C
Create Status Report I I I I R/A R/A R/A R/A C I
Control Phase
Activities
Perform Change
Management
C C C R A A A C I
Close Phase
Activities
Create Lessons
Learned
C C C C R/A C C C C C C C C C
Create Project
Closure Report
I I I I R/A I I I I I I I I
This slide describe the
four types of association
of a role to a task ,
represented in a simple
task vs. role diagram or
matrix.
R- Responsible A- Accountable C- Consulted I- Informed

10. Responsibility Assignment Matrix - RAPID
10
R
Recommend: Person(s) Who Recommends
An Option Leadership Team Project Team External Resources
A
Agree: Person(s) Who Must Agree With The
Recommendations
P
Perform: Person(s) Who Must Agree With The
Recommendations
I
Input: Person(s) Providing Input To The
Recommendations
D Decide: The Single Decision Maker
Work
Area
Task Description DG JR
Whole
Team
DS KG NR AAP CF BP AJ SD SP
Planning
Decisions
Agree budget
Determine the scope of the project
Out source or insource? D I I A I/P P R/P R/P I
Exaction
Decisions
Produce deliverable X
Produce deliverable Y
This slide describe the
five types of association
of a role to a task ,
represented in a simple
task vs. role diagram or
matrix . Use it, to manage
the project details.

11. Project Management Cycle
11
▪ Identify Need
▪ Establish Feasibility
▪ Look for alternatives
▪ Present the proposal
▪ Approval to proceed
Conceive
▪ Develop the plan
▪ Assess the risk factors
▪ Allocate budget
▪ Present the project brief
▪ Obtain approval
Develop
• Design review
• Quality assurance
• Control
• Verify the performance results
• Do modifications
• Progress monitoring
• Forecasting and reporting
• Deliver the project
Execute
▪ Reviews & acceptance
▪ Issues management
▪ Re-assign remaining tasks
▪ Project closing
Finish
Timeline
Phase 1
Concept
Phase 2
Planning
Phase 3
Execution
Phase 4
Transfer
LevelofTotalEffort We have mentioned a
framework of the project
lifecycle, you can use it
as per your
requirements.

12. Work Breakdown Structure
12
Phases Duration (in Days) Number of Resources
Define the Problem
• Meet users
• Determine scope 2
1
2
2
Produce the Project Schedule
• Develop Work breakdown structure
• Estimate resources & duration
2
2
-
3
Confirm Project Feasibility
• Identify tangible & intangible costs
• Evaluate technical & resource feasibility
4
6
2
1
Staff the Project
• Develop a project resource plan
• Organize project team 3
7
2
6
Launch the Project
• Execute the project
• Set up project facilities & resources 8
4
7
3
Define the Action Plan
of Roles and
Responsibilities as per
the Tasks or Phases.

13. Project Cost Estimate
13
ID Task Hours
Duration
(Days)
Resources Dependency
Resource
Hourly Rate
Estimated
Budget
1
Analyzing the Current
System
45 6 1 business analyst - $ 80 $3,600
2 Planning the Project 36 5 1 PMO 1 $ 75 $2,700
3 Purchasing Servers 12 2 1 supply chain 1 $ 65 $780
4 Server Costs - - 2 servers 3 $8000 per server $16,000
5
Customizing the New
System
180 23 4 programmers 2 $ 110 $19,800
6 Testing the System 160 20 2 QA
5 (start – to –
start + 6 days)
$ 70 $11,200
7
Transferring the Data to
the New System
50 7 2 data migration 6 $ 90 $4500
8 Measuring the Project 60 32 1 PMO 2 $ 75 $4,500
9 Measuring the Project 120 45 1 PM - $ 140 $16,800
10 Miscellaneous - - - -
10% of the overall
estimation
$7,980
overall 663 140 $ 87,780
This slide can be used
to measure the
productivity and the cost
of projects, through out
the project lifecycle.

14. Project Management Gantt Chart
14
Phase 01 Phase 02 Phase 03 Phase 04
TaskTitle
Task
Owner
StartDate
DueDate
Duration
WEEK 1 WEEK 2 WEEK 3 WEEK 4 WEEK 5 Week 6 Week 7 Week 8
M T W R F M T W R F M T W R F M T W R F M T W R F M T W R F M T W R F M T W R F
Project
conception
& initiation
Text
Here
4/3/17
1/2/19
6
Project
chapter
Text
Here
2/5/1
7
1/3/1
9
2
Project
Chapter
Revision
Text
Here
2/8/17
3/1/19
7
Text here
Text
Here
Text here
Text
Here
Text here
Text
Here
Text here
Text
Here
Project
definition &
planning
Text
Here
2/3/17
9/6/19
Scope &
goal setting
Text
Here
6/2/17
1/7/19
budget
Text
Here
This slide covers the
entire work plan of the
project split across
different months. You
can alter it as per your
requirements.

15. Project Communication Plan
15
Communicate What Purpose
Frequency /
Duration
Communicate to
Communication
Method
Team Stakeholders
Initial Request Analysis Determine Business Case
At Concept; then updated
as it changes
Leadership
Team
Project Sponsor
Documented Discussion,
Analysis, Formal Report
Project Justification Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Portfolio Prioritization Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Initiative Authorization Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
This is another way of
maintain a
communication plan for
the project

16. Work Priority Allocation-1/2
16
Task
Task
Type
Task
Status
Priority
Assigned to
Date
Assigned
Date
Deadline
Ideation Marketing Assigned Medium Scott 25-jan-18 10-feb-18
Testing Bug Created High Elizabeth M 30-jan-18 5-feb-18
UI Design Enhancement In-progress Low Nathan 25-jan-18 20-feb-18
User Login
Credential
Enhancement Resolved Medium Sarah 2-feb-18 8-feb-18
This table can be use
for assigning project
tasks with the scale of
prioritization. Use it as
per your requirements
Total Hours Spent 49

17. Work Priority Allocation-2/2
17
High Priority Mid Priority Low Priority
JAN FEB MAR APR MAY JUN
Web
Team
Mobile
MockUp
Marketing
Team
Performance
Management
Analytics
Content ReviewPricing ReviewLegal Generation
Mobile Mock Up UX improvement Cloud Support UX improvement
Automatic
Renewal Service
Android Application
Interactive
dialogue box
Ticketing
system
Application
upgrade
Q3 initiative
Shopping cart
improvements
APISelf Service Portal
Security 2.0 On Premise Backup Code review
3rd Party IntegrationNew admin console
Customer OutreachMarket Analysis SEO Plan
This milestone chart
can be use to manage
the timescale of project
activities.

18. Project Tracking Plan
18
Are project outcomes delivering on
business expectations?
• Report Roi, NPV, IRR and payback
period of each project
• Report net operating margins
• Utilization of assets
Financial
Process
Customer
Execution
Are we continuously improving our
work processes?
• Maintain timing of approval sign – offs
• Maintain scope change control processes
• Maintain timely production of management
reports
Are we meeting customer &
stakeholder expectation ?
• Minimize schedule, budget, quality & scope
variance
• Minimize safety and environmental incidents
• Reduce time to respond to project issues
Are we delivering on cost schedule,
quality, reliability & safety
• Keep promises made to customers,
employees & stakeholders
• Protect company image and reputation
• Improve customer satisfaction ratings
Below is an illustration
of four common KPI
objectives to keep a
track of overdue tasks.

19. About us
Target Audiences
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Preferred by Many
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Value Client
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19

20. Comparison
20
80% 60% 40%
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21. Bulb or Idea
21
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22. Post It
22
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23. Thank you
Contact Numbers
0123456789
Address
# street number, city, state
Email Address
emailaddress@123gmail.com
23