The document describes an employee management system developed for GEA Process Engineering (India) Private Limited. It includes sections on the existing system, requirements for a new system, hardware and software needs, project management, system users, analysis, design, implementation, testing, screenshots and future enhancements. The system allows administrators to add, edit and verify employee information, line managers to access reports on their department employees, and employees to access their own details. It aims to reduce workload and improve information management over the previous system.

1. EMPLOYEE MANAGEMENT SYSTEMGEA Process Engineering (India) Private LimitedSubmitted ByVivek S. ShahExam No-230Developed For :

2. 1. Project Profile

3. 2. About the OrganizationGEA Process Engineering (India) Private Limited, formerly known as L&T-Niro Limited and Food Division (Dairy) of Larsen & Toubro Limited, India, are now a part of GEA Process Engineering Division (Processing, Membrane Filtration, Concentration, Drying, Powder Processing & Handling, and supplies customized and advanced plant & equipment with safe and reliable process controls. GEA P-Division is part of the Process Engineering segment of GEA Group Aktiengesellschaft, Germany.GEA Process Engineering (India) Private Limited has a strong Project Management Team and we have supplied several high-tech plants to the leading manufacturers in Food & Dairy, Brewery and Chemical sectors on a turnkey and EPC (Engineering, Procurement & Construction) basis. We offer total solutions - from "Concept to Commissioning" with GEA's integrated strength in Process Technology, Basic & Detailed Engineering, Equip-Division), world leader in liquid and solid processing technologies. GEA P-Division focuses on Liquid entFabrication, Automation, Project Management, Construction & Commissioning to build turnkey projects for a complete range of plants & systems. GEA Process Engineering (India) Private Limited is a part of the GEA Process Engineering Division (P-Division) of GEA Group Germany. GEA stands for Global Engineering Alliance and is a leading global technology group.

4. 3.1 Existing System

5. 3.2 Drawback of existing System

6. 4.1 Need For New System

7. 4.2 Advantages of New System

8. 5.1 Hardware Requirement

9. 5.2 Software RequirementWEB SERVER SYSTEMDATABASE SERVER SYSTEMCLIENT SYSTEM

10. 6.1 Project Management |Project DevelopmentTo solve actual problems in an industry setting, a software engineer or a team of engineers must incorporate a development strategy that encompass the process, methods, and tools layers.Our software is based on Waterfall Model.The waterfall model is a sequential software development process, in which progress is seen as flowing steadily downwards (like a waterfall) .The waterfall development model has its origins in the manufacturing and construction industries; highly structured physical environments in which after-the-fact changes are prohibitively costly, if not impossible. Since no formal software development methodologies existed at the time, this hardware-oriented model was simply adapted for software development.

11. 6.1 Project Management |Project DevelopmentThe unmodified "waterfall model". Progress flows from the top to the bottom, like a waterfall.

12. 6.2 Project Management |Project PlanningProject Management is the discipline of planning, organizing, and managing resources to ring about the successful completion of specific project goals and objectives. The primary challenge of project management is to achieve all of the project goals and objectives while adhering to classic project constraints—usually scope, quality, time and budget. The secondary—and more ambitious—challenge is to optimize the allocation and integration of inputs necessary to meet pre-defined objectives.

13. 6.2 Project Management |Project Planning

14. 6.3 Project Management |GANNT Chart

15. 7.1 System User | IntroductionFor every web application complexity is directly proportional to the number of user’s categories for the system.The users of “GEA EIM (Employee Information Manager)” reside at three levels in the organization. As requirements of all levels users are considered in development of the system, it can be easily fit to all expectations of all types of system users of any level.There are three types of users: Administrator.

16. Line Manager.

17. Employee.Administrator : Can Add, Edit employee information. Permission to build different reports.Line Manager: can access information of employee under his/her department.Employee : can access his own details

18. 7.2 System User | User HierarchyThe categories of end-user who will interact with the “GEA EIM (Employee Information Manager)” web application. User categories are relatively limited. However, when the number of user categories grows, it is advisable to develop a user hierarchy as shown below:

19. 8.1 System Analysis | Feasibility Study…not everything imaginable is feasible, not even the software as it may appear basically a software is acceptable if it is technically, financially and operationally feasible. what does Technically Feasibility means whether suggested technology exist or can be acquired from the market or not what does Financial Feasibility means It is financially feasible if it is build at cost which is affordable by its client what doesOperational Feasibility means should be used to reduce the defectsor fulfill the requirements matching the user’s needs. & should not affect the existing operations of the organization and can be put into use by easy without resistance (to acquire the new skills required).

20. 8.1 System Analysis | Feasibility StudyTechnicalFeasibility: The minimum requirement to implement the system is Pentium-IV processor with 512 MB RAM, Any Operating System, Java Run Time Environment. These are the software’s which are most popular and easily available in the market. Economical Feasibility: It is more commonly a cost-benefit analysis of the system. The ratio of one time cost or recurring cost should not exceed the benefits from the system. Cost of acquiring Machine, Software, Operational Setup, training cost. As Said earlier Company is Multinational and it is well infrastructure. No Extra cost for set up of operating environment needed as the computer is already in use for other purposes. And the staff is well conversant and familiar with the computer technology. Only the use of the ‘GEA EIM’ is needed. The system is User friendly and need minimum data entry from the end users, thus is easy to use. OperationalFeasibility:This system will reduce the work load and loss of information, saves time and would help to the system generalized rather than person dependent

21. 8.3 System Analysis | Activity Diagram

22. 8.3 System Analysis | Use Case DiagramFor Admin User :

23. 8.3 System Analysis | Use Case DiagramFor Line Manager User :

24. 8.3 System Analysis | Use Case DiagramFor Simple User :

25. 8.4 System Analysis | Data Flow DiagramContext Diagram :

26. 8.4 System Analysis | Data Flow DiagramFirst Level Diagram :

27. 8.4 System Analysis | Data Flow DiagramSecond Level Diagram (Adding Employee) :

28. 8.4 System Analysis | Data Flow DiagramSecond Level Diagram (For tracing employee and reporting utility :

29. 8.5 System Analysis | Technology UsedServletJspAjaxXML & JavaJDBCMVC (Model–View–Control) ArchitectureOracle 10gi-ReportjQueryJavaScriptCSS(Cascading Style Sheets)

30. 9.1 System Design | IntroductionThis phase is a move from user requirement to defining how system will work thus it is quite technical it specifies Exactly each input , output, data audit and control requirement will be handled

31. Acceptance test plan/ scheduled

32. Facilities, equipments and personal required

33. Manual procedures required to operate system.Database Design : The most popular relational database model is used for permanent storage of data. It is two dimensional and easy to handle. Thus logical and physical changes are easy to handle.

34. 9.2 System Design | Data Dictionary

35. 9.2 System Design | Data Dictionary

36. 9.2 System Design | Data Dictionary

37. 9.2 System Design | Data Dictionary

38. 9.2 System Design | Data Dictionary

39. 9.2 System Design | Data Dictionary

40. 9.2 System Design | Data Dictionary

41. 9.2 System Design | Data Dictionary

42. 9.2 System Design | Data Dictionary

43. 9.2 System Design | Data Dictionary

44. 9.2 System Design | Data Dictionary

45. 9.2 System Design | Data Dictionary

46. 9.3 System Design | PORCEDURAL DESIGN

47. 9.3 System Design | PORCEDURAL DESIGN

48. 9.3 System Design | PORCEDURAL DESIGN

49. 9.4 System Design | Flow Design

50. 9.5 System Design |Design of Input ScreenInput screen are user friendly and care is taken that minimum amount of data entry is done. The master information once entered and stored is displayed in a combo box or as a list for further input thus there are no chances of error in data entry as the use only has to select the information from the provided list. Key data is displayed from the master tables where ever needed if any redundancy exists then the data is not reentered it is fetch form appropriate tables. e.g. while entering master information it is verified that data already exist for that entity only then further data is accepted. Thus duplication and redundancy is properly handled. Link for saving is enabled only after proper verification and validation of data is done.And basic information is first validated and then further data entry is allowed thus it saves unnecessary data typing. Proper messages are provided where ever needed. Thus care is taken for control of data and correctness of data with minimum typing efforts. proper conversions of data type and formats are done. Here domain login is provided so no need to remember user id and password.

51. 10.1 Implementation | Implementation EnvironmentThis application is made by keeping in mind the basic concept of collaboration, the application can be used by each of the person at a time on their respective systems. At a time more than one user can use the web interface made to support the actual application. Also the web site does not require any type of external interaction and makes user able to have dynamic browsing on intranet, it is never ever affected by the number of users accessing it at a time on their respective location.This application is also made in such a way as to provide user with the most effective graphical Interface so that the user can easily perform their task.So, as the conclusion of above two points, this application is having the multiuser and effective GUI environment for the users.

52. 10.2 Implementation | Security FeaturesAuthentication is necessary to enter into the system. This is required to prevent unauthorized access to the system.System can automatically identify user through domain name if it is not in application database then user is not allowed to enter in system.Server maintains the information is Sessions when particular user enters into the system. The Session is regularly checked whenever it is required.

53. 10.2 Implementation | Coding StandardThe Software needs to be updated from time to time according the changing needs of Users. So some standards are to be maintained in implementation and Coding, so that if the software needs to be modified due to some changes in User needs or some enhancements to be done, then it’s easy for the person to find some specific modules, pages, functions, variables or even the tables or stored procedures in the database. Package Standard

54. Variable Standard

55. Comment Standard

56. Functional Standard

57. General Standard11 TestingTesting is vital to the success of the system. System testing makes logical assumption that if all the parts of system are correct, the goal will be successfully achieved. This system is tested by following test cases and prepared for final implementation.Test Case 1Case : Testing of the Domain LoginResult : All the Operations work successfully.Test Case 2Case : Testing of the Basic ModuleResult : System is not able to detect and generate correct information and Exception Problem, validation problem. Reason : This occurred because query is not proper format, script problemSolution : After giving the proper function and query, we can able to get correct result.

58. 11 TestingTest Case 3 Case : Testing of the EMS ModuleResult : System is not able to generate correct out put.Reason : This occurred because database was not normalized.Solution : After making proper normalized we can able to get correct resultTest Case 4 Case : Testing of the Generated ReportResult : System is not able to generate correct out put.Reason : his occurred because query is not properly firedSolution : After giving the proper query, we can able to get correct result.Test Case 5Case : Testing of the admin(master) Module(Employee rights)Result : All the Operations work successfully.

59. 12. Screen Shot | Home Page of Admin

60. 12. Screen Shot | Add Employee

61. 12. Screen Shot | Assign Domain Name

62. 12. Screen Shot | Personal Details Form

63. 12. Screen Shot | Contact Details Form

64. 12. Screen Shot | Emergency Contact Details Form

65. 12. Screen Shot | Immigration Details Form

66. 12. Screen Shot | Family Details Form

67. 12. Screen Shot | Qualification Details Form

68. 12. Screen Shot | Languages Details Form

69. 12. Screen Shot | Training Details Form

70. 12. Screen Shot | Experience Details Form

71. 12. Screen Shot | Nomination (EPF) Form

72. 12. Screen Shot | Nomination (EPS) Form

73. 12. Screen Shot | Uploading Photo

74. 12. Screen Shot | Verification in Pending

75. 12. Screen Shot | Home page of Admin

76. 12. Screen Shot | Verification Report

77. 12. Screen Shot | Employment details Form

78. 12. Screen Shot | Report to details Form

79. 12. Screen Shot | Salary details Form

80. 12. Screen Shot | Employee List View

81. 12. Screen Shot | Employee Profile View

82. 12. Screen Shot | Updating an Employee

83. 12. Screen Shot | Adding more details in future

84. 12. Screen Shot | Reporting Utility

85. 12. Screen Shot | Tracking Employee

86. 12. Screen Shot | Home Page of Line Manager

87. 12. Screen Shot | EIM View of Line Manager

88. 12. Screen Shot | Home Page of Employee

89. 12. Limitation and Future Enhancement Limitations:GEA Employee management system is limited up to process department of GEA Group only.GEA Employee management system is not on internet application. Future Enhancement:GEA Employee management system will be enhanced up to all departments of GEA Group.Integrating Leave management and Attendance system.As organization is multinational make application internet base.