Project Execution Task Matrix & Roles

Task Matrix
2
Main Tasks Responsibilities
Companies
› Contribution to company
development
› Point of Project Review
› Company’s interest (overall
responsibility)
› Compatibility of the project with
company strategy
› Project assignment
› Project planning and organization
of the project resources,
coordination of tasks
› Schedule goals, cost targets and
quality objectives
› Evaluation of results
› Signature authority up to xxx
› Dollar (predefined max. amount)
› Deadlines work package content
› Support of planning
› Professionalism
› Task related competence
› Expertise
› Support of planning
› Interface management
› Conflict – and problem solving
› Professionalism
› Recommendations, decisions,
guidelines
Client
Project
Manger
Project
Employee
Project
Committee
List down all the tasks
and the responsibilities in
the below table which
would help in the
execution of the project

Roles & Responsibilities
3
Request Review by PMO
Subject Project Request
Research Solution
Develop Business Case
Create Project Charter
Create Schedule
Create Additional Plans as Required
Build Deliverables
Create Status Report
Perfotm Change Management
Create Lessions Learned
Create Project Closure Report
Initial Phase Activities
Plan Phase Activities
Execute Phase Activities
Control Phase Activities
Close Phase Activities
Project
Deliverable
(or
Activity)
Project Leadership Project Team Members Project Sub- Teams External Resources
Executive
Sponsor
Project
Sponsor
Steering
Committe
Advisory
Committe
Role
#5
Project
Manager
Tech
Lead
Functional
Lead
SME Project
Team
Member
Developer Administrative
support
Business
Analyst
Role
#4
Role
#5
Consultant PMO Role #3 Role #4
ROLE
Mention the roles &
responsibilities of the
project team with respect
to all the project
deliverables using this
table
R - Responsible A - Accountable C - Contributing I - Informed

Project Work Plan
4
This slide is 100% editable.
Adapt it to your needs and capture
your audience's attention.
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
January
March
May
July
September
December
February
April
June
August
October
November
This slide covers the
entire work plan of the
project split across
different months and is
also highlighting the
degree of completion.
You can alter it as per
your requirements

Project Management Gantt Chart (1/2)
5
Task 1 1/2/12 35 26%
Sub Task 1.1 1/2/12 10 40%
Sub Task 1.2 1/12/12 25 20%
Task 2 1/2/12 66 88%
Sub Task 2.1 1/2/12 30 100%
Sub Task 2.2 2/1/12 25 80%
Sub Task 2.3 2/27/12 10 70%
Task 3 1/2/12 10 40%
Sub Task 3.1 1/2/12 10 40%
02-Jan
09-Jan
16-Jan
23-Jan
30-Jan
06-Feb
13-Feb
20-Feb
27-Feb
05-Mar
Tasks Start
Duration
(Days)
%
Complete
2018
This a Gantt chart
representing the various
tasks to be performed
along with there duration
and degree of
completion, you can use
it as per the need

Project Management Gantt Chart (2/2)
6
Start Duration Budget Start Duration Budget Activity % 3 10 17 24 31 7 14 22 28 7 14 21 14 4 11 18
3-Jan 8 $963 3-Jan 4 $972 Activity 1 95%
11-Jan 11 $1,120 7-Jan 4 $1,516 Activity 2 34%
18-Jan 11 $1,582 19-Jan 2 $1,792 Activity 3 52%
21-Jan 2 $360 21-Jan 11 $339 Activity 4 29%
1-Feb 2 $100 1-Feb 13 $372 Activity 5 64%
3-Feb 9 $1,230 9-Feb 5 $1,340 Activity 6 19%
8-Feb 1 $280 20-Feb 6 $272 Activity 7 24%
11-Feb 7 $1,000 28-Feb 11 $864 Activity 8 30%
19-Feb 3 $480 11-Mar 4 $552 Activity 9 39%
28-Feb 2 $393 20-Mar 1 $366 Activity 10 12%
PLAN Jan Feb Mar Apr
ACTUAL
2018
This a Gantt chart
representing the various
activities to be performed
along with there duration
and degree of
completion, you can use
it as per the need

Project Cost Estimate
7
#Units/Hrs Cost/Unit/Hr Subtotals
WBS Level 1
Totals
% of Total
WBS Items
Project Management $306,300 20%
Project Manager 960 $100 $96,000
Project Team members 1920 $75 $144,000
Contractors (10% of software development and testing) $66,300
Hardware $76,000 5%
Handheld devices 100 $600 $60,000
Servers 4 $4,000 $16,000
Software $614,000 40%
Licensed software 100 $200 $20,0000
Software development* $594,000
Testing (10% of total hardware & software costs) $69,000 $69,000 5%
Training and Support $202,400 13%
Trainee cost 100 $500 $50,000
Travel Cost 12 $700 $8,400
Project team members 1920 $75 $144,000
Reserves (20% of total estimate) $253,540 $253,540 17%
Total Project Cost estimate $1,521,240
This slide covers the cost
estimates split across
different sections which
would be involved while
bringing the project in to
action. You can modify
these sections and
estimates as per the
requirements

Project Human Resource Management
8
Project Human Resource
Management
› Inputs
• Project interfaces
• Staffing requirements
• Constraints
› Tools & Techniques
• Templates
• Human Resource Practices
• Organizational Theory
• Stakeholder Analysis
› Outputs
• Role & Responsibility assignments
• Staffing Management Plan
• Organization Chart
• Supporting Detail
› Inputs
• Staffing Management Plan
• Staffing pool description
• Recruitment practices
• Negotiations
• Pro-assignment
• Procurement
› Outputs
• Project Staff assigned
• Project team directory
› Inputs
• Project Staff
• Project Plan
• Staffing management plan
• Performance reports
• External feedback
• Team building activities
• General management skills
• Reward & Recognition systems
• Collocation
• Training
› Outputs
• Performance Improvements
• Input to Performance Appraisals
HR Management is critically
important in ensuring the
proper execution of the project.
We have listed down the key
tasks of the HR management
and how they would be helping
in the project execution. You
can alter these elements as
per your requirements
Staff Acquisition Team Development
Organizational Planning

Project Quality Management
9
Provide an overview of the process you plan to
employ to manage quality, describing the items
below at a high level. Include a problem
definition or statement and any relevant
background information.
Purpose & Overview
This section references any standards and
guidelines that will be used on the project, and
addresses how compliance with these standards
and guidelines will be determined and to which
project deliverable they will apply. The project
deliverables are then evaluated against these
criteria before they are formally approved.
Scope
Describe who will be involved in the quality
management process. What roles and teams
are required? Are meetings required? If so,
how often?
Roles & Responsibilities
This section describes the product, project, and
process metrics that will be captured and
monitored for the project and any tools that will
be used to do so.
Metrics & Tools
This section specifies the schedule,
resources, and methods and procedures to be
used in conducting project reviews and audits.
Review & Audit Plan
Provide a high level description of planned
procedures used to prevent , track or resolve
problems or issues identified in project processes
detected n QA reviews of this project or preview
similar projects. Use an Error Report Form
Corrective Action Plan
Insert Project Name
Last Updated : Insert Date
Quality Management is an
integral part of project
management so as to ensure
that all the aspects of project
have been carefully analysed
and implemented. This slide
covers all the broad topics
which would help in ensuring a
Good Quality Project
implementation. You can modify
this topics as per the need

Project Progress Summary
10
Project Deliverable(s) Cost/ Hours
Status Priority Deadline Task Assignee Description Deliverable % Done Fixed Cost Est. Hrs Actual Hrs
x High 8/27/15 Task
Details of task
here
100% $
x High 8/27/15 Task 50% $
Low 10/11/15 Task 0% $
Project Name
Project Name
Project Name
Project Name
This template covers the
broad summary of the
entire project to highlight
the completion level, its
priority and the cost
associated with these
tasks. You can se this as
per your requirements

Project Management Dashboard
11
Tasks Assigned To Priority Status
Set kick-off meeting Alex B. Complete
Agree on objectives Frank C. Complete
Detailed Reqs. Jacob S. Complete
Hardware Reqs. Jacob S. Overdue
Final Resource Plan Jacob S. In progress
Staffing Alex B. In progress
Technical Reqs. Frank C. Not started
Testing Kennedy K. Not started
Dev. Complete Jacob S. Not started
Hardware Config. Alex B. Not started
System Testing Kennedy K. Not started
Launch
9/2 9/7 9/12 9/17 9/22 9/27 10/2 10/7 10/12
Set Kick-off-Meeting
Agree on Objectives
Detailed Reqs.
Hard ward Reqs.
Final Resource Plan
Staffing
Technical Reqs.
Testing
Dev. Complete
Hard ward Config.
System Testing
Launch
20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000
Planned
Actual
5
2
4
Decisions Actions Change Requests
This is a graphical
presentation to
understand the overall
management of the
project and to analyse
the budget as well as the
timelines of the project
Complete
Overdue
In-Progress
Not Started
Overall Task Status Budget Pending Items

ID Current Status Priority Issue Description
Assigned To
Owner
Expected
Resolution Date
Escalation
Required (Y/N)
Open Critical
Example: Issues raised by board members about the financial
viability of the project are preventing the project from moving
forward as planned
Yes
Work In Progress High Example: The project is short on a specific skill set No
Closed Medium
Example: Negotiations with functional managers in a n organization
competing for scarce human resources are forecasted to delay
project completion
Yes
Low
Project Issues Management
12
Project Name National Center Project Manager Name Project Description
Your Text Here Your Text Here Your Text Here Your Text Here
Your Text Here Your Text Here Your Text Here Your Text Here
Issue Management Log
List down the issues which are
acting as barriers in the
successful execution of the
project and mention the priority
level associated with each of
these issues. This would
enable you to manage these
obstacles effectively &
efficiently

14
5
20
10
9
35
15
30 30
56
0
10
20
30
40
50
60
0% 10% 20% 30% 40% 50%
In
millions
This graph/chart is linked to excel, and changes automatically based on data. Just left click
on it and select “Edit Data”.
Product 01
This slide is 100% editable. Adapt it to your
needs and capture your audience's attention.
Product 02
Line Chart

Donut Pie Chart
15
40%
30%
20%
10%
Product 02
This slide is 100% editable. Adapt it
to your needs and capture your
audience's attention.
Product 01
Product 04
Product 03
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.

Line chart
16
0
10
20
30
40
50
60
70
80
FY' 11 FY' 12 FY' 13 FY' 14 FY' 15 FY' 16 FY' 17 FY' 18
Sales
in
percentage(%)
Financial years
Product 01 Product 02

17
0
10
20
30
40
50
60
70
80
90
100
Jan Feb Mar Apr May Jun
Sales
in
percentage(%)
Financial year in 2018
98%
Product 01
Product 02
Clustered
Column
Chart
This graph/chart is linked to excel, and changes automatically based on data. Just left click
on it and select “Edit Data”.

Area Chart
18
100%
0
10
20
30
40
50
60
70
80
90
100
FY '12 FY '13 FY '14 FY '15 FY '16 FY '17 FY '18
Sales
In
Percentage(%)
Product 01 Product 02

19
Coffee
Time
11:00am-11:15am

21
About
us
▪ This slide is 100% editable. Adapt it to your needs
and capture your audience's attention.
Annie Smith
CEO & Founder

22
Mission
Target
Audiences
Values
Client
Premium
Services
Preferred
By Many

Our Team
23
Anita Hansen
CEO
Mary Tucker
Finance Manager
John Daniel
Product Manager
Riya Smith
Director
This slide is 100% editable. Adapt
it to your needs and capture your

Comparison
24
vs
55%
Male
45%
Female

Dashboard
25
MEDIUM
HIGH
0
100
20
10
30
40
80
90
70
60
50
50% 0
100
20
10
30
40
80
90
70
60
50
90%

Quotes
26
It’s not just about being
better. It’s about being
different. You need to
give people a reason
to choose your
business.

Our Target
27
This slide is 100% editable. Adapt it to your needs
01
02
03
04

Silhouettes
28

Mind Map
29
02
01
03
• This slide is 100% editable. Adapt it to your

30
Thank you
Address
# street number,
city, state
Contact
Numbers:
0123456789
Email Address:
Email
address@123.c
om

Project Execution Task Matrix & Roles

Recommended

Recommended

More Related Content

What's hot

What's hot (20)

Similar to Project Execution Task Matrix & Roles

Similar to Project Execution Task Matrix & Roles (20)

More from SlideTeam

More from SlideTeam (20)

Recently uploaded

Recently uploaded (20)

Project Execution Task Matrix & Roles