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![For organizations with no more than 5,000 users, org-wide teams can be leveraged
ORGANIZATIONAL-WIDE TEAMS
• Only global admins can create
org-wide teams
• All global admins are owners of
org-wide teams
• Allow only owners to post to
General channel
• Turn off @team and @[team
name] mentions
• Automatically favorite important
channels
Leverage teams for small to medium-sized organizations
For organizations with no more than 5,000 users, org-wide teams can be leveraged](https://image.slidesharecdn.com/microsoftteamspresentation-190509183737/85/Presentation-on-Microsoft-Teams-37-320.jpg)
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Presentation on Microsoft Teams
The document discusses the integration of Microsoft Teams into project management to enhance efficiency through communication, collaboration, and reporting. It highlights key features like channels, real-time messaging, and integration with other applications, while also addressing challenges such as document duplication and access control. Overall, it emphasizes the importance of effective collaboration tools for modern project management practices.
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Presentation on Microsoft Teams
- 2. IncreasingProject EfficiencyusingMicrosoft TeamsHow to successfullyadopt Microsoft Teams within your Project Management Practices Haniel Croitoru April 2 2019
- 3. MAIN PILLARS OFPROJECT MANAGEMENT MAIN PILLARS OF PROJECT MANAGEMENT Communication Collaboration Notification & Reporting
- 4. FORMS OF COMMUNICATION 80%of Project Manager’s time is typically spent communicating Burn-down/Burn-up Plan Risk & Issue Log Action Items Change Request Log Status Reports Meeting Minutes Decision Log Communication
- 5. IMPACT OF COMMUNICATIONON PROJECTS Does communication really matter on project success? 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% Project Goals Met Project Delivered Within Budget Project Delivered On Time Effective Ineffective Source: PMI’s Pulse of the Profession™ In-Depth Report: The Essential Role of Communications
- 6. COMMUNICATE AT ALLLEVELS Communication needs to be effective at all levels of the project team and organization Senior Leadership Team Project Sponsors & Key Stakeholders Project Team Silent Stakeholders Internal Stakeholders Internal Project Members External Stakeholders
- 7. n Collaboration - WORKTOGETHER IN A SMART WAY Provide the right information in the right format to the right person at the right time Working together requires a common base for content
- 8. COLLABORATION REALITY CHECK •Document duplication • Poor access control and audit trails • Finding information is tedious • Lack of consistency between project sites In many organizations, information is poorly managed today
- 9. • Document duplication •Poor access control and audit trails • Finding information is tedious • Lack of consistency between project sites NOTIFICATION & REPORTING A Project Manager should always know what is happening
- 10. PROJECT MANAGEMENT OVERVIEW INTRODUCTIONTO MICROSOFT TEAMS SCENARIOS: • PROJECT COMMUNICATION • PROJECT COLLABORATION • PROJECT NOTIFICATIONS LET’S TALK – OPEN Q&A
- 11. ed collaboration tool MicrosoftTeams •Centered around conversations •Rich integration with other systems and services •Mobile ready (Android, iOS) Chat-based collaboration tool
- 12. MICROSOFT TEAMS What makesup a Team
- 13. Async Communications Enable usersto respond when they can
- 14. PEER-TO-PEER Leverage Skype forBusiness-like instant messaging
- 15. TEAM CHANNELS Each Teamcan have multiple channels to keep conversations focused
- 16. RICH CONTENT Keep conversationsfun and informative through images, links, and memes
- 17. MEETING SCHEDULING Meetings automaticallysynchronize with Skype for Business
- 18. EMAIL CHANNELS Email conversationscan be brought into Team by emailing a channel
- 19. REAL-TIME COMMUNICATIONS Leverage Skypefor Business-like instant messaging
- 20. AUDIO/VIDEO CHATS Conduct real-timeonline conversations with your team members
- 21. AUDIO/VIDEO CHATS Background Blurringand Real-time Translations
- 22. USER ACCESS ANDSECURITY Provide access only to those who should have access to the Team
- 23. TEAM PRIVACY Teams canbe public to the entire organization or private to specific users
- 24. ADDING USERS Users canbe added from another team
- 25. DATA LOSS PREVENTION(DLP) Enables you to identify, monitor, and automatically protect sensitive information
- 26. INTEGRATIONS Enrich your team’sby incorporating external information
- 27. ADDING TABS TOCHANNELS Integrate content form other SaaS services into Teams
- 28. ADDING CONNECTORS TOTEAMS, CHANNELS, AND CHATS Integration with other applications using connectors to automatically feed information into Conversations
- 29. INTEGRATION WITH FLOW Accessdata and post information to Team and Channels using Flow
- 30. BOTS Bots simplify theFAQ and to do experience
- 31. BOT INTEGRATION Microsoft Teamsleverages Bots to educate your users
- 32. TEAM ARCHIVING Keeping theinformation in an unaltered way
- 33. PROJECT MANAGEMENT OVERVIEW INTRODUCTIONTO MICROSOFT TEAMS SCENARIOS: •PROJECT COMMUNICATION •PROJECT COLLABORATION •PROJECT NOTIFICATIONS LET’S TALK – OPEN Q&A
- 34. CONSOLIDATE CONVERSATIONS • LeverageTeams and Channels for communication • Depending on organization and project structure, channels may represent different entities (departments, functional teams, etc.) Considerations Content that may be relevant beyond a project Should it be in the project Team/Channel or functional one? Any conversations are easily searched by users from anywhere within Teams, while respecting security Keep conversations in Teams. Email is so 2015!
- 35. F CIRCLE OF TRUST •Should users outside of your organization or project team be able to read the conversations? Considerations Today, once you grant access to a team/channel, users can see the content it Keeping conversations to a limited set of individuals
- 36. CIRCLE OF TRUST •You can choose who can email a channel • You should create a less cryptic alias that is easy to remember Keeping conversations to a limited set of individuals
- 37. For organizations withno more than 5,000 users, org-wide teams can be leveraged ORGANIZATIONAL-WIDE TEAMS • Only global admins can create org-wide teams • All global admins are owners of org-wide teams • Allow only owners to post to General channel • Turn off @team and @[team name] mentions • Automatically favorite important channels Leverage teams for small to medium-sized organizations For organizations with no more than 5,000 users, org-wide teams can be leveraged
- 38. C Considerations • Microsoft Teamsmeetings live inside Office 365 • Not associated with any specific group entity BRING TEAMS CLOSER TOGETHER Leverage video conferencing Migrate video conferencing meetings to Microsoft Teams meetings
- 39. BRING TEAMS CLOSERTOGETHER • Review materials discussed during a video chat session • Work with global teams without worrying about the language barriers • Up to 250 participants in a meeting Leverage video conferencing Considerations • Automatic transcription and time coding • Caption reading and full conversation searches • Real-time translation • Blur Surrounding • Automatic facial recognition to attribute comments to user
- 40. CONVERSATIONS ON THEGO Participate in conversations anytime from anywhere • Mobile apps provide rich functionally to stay connected with project teams Considerations • Majority of organizations today have a mobile workforce
- 41. FEED THE CONVERSATIONS Bringin additional information that is relevant to your project • Incorporate additional content directly to the conversations using connectors Considerations • Users get to remain in one app rather than checking multiple locations • Notifications are real-time
- 42. PROJECT MANAGEMENT OVERVIEW INTRODUCTIONTO MICROSOFT TEAMS SCENARIOS: •PROJECT COMMUNICATION •PROJECT COLLABORATION •PROJECT NOTIFICATIONS LET’S TALK – OPEN Q&A
- 43. STANDARDIZE PROJECT TEAMS •Create a Team from an Existing one • Channels, tabs, settings, apps, and members can be copied over Considerations • Tabs can be copied over, but will need to be configured • Content will not be copied • Sharepoint (Office 365 Group) customizations are not copied Reduce confusion by following a consistent structure for your teams
- 44. TAKING NOTES • AOneNote is associated with every Team/Channel • Capture unstructured meeting minutes Considerations • Leverage extensive functionality in OneNote for searching content • Add Meeting details directly into OneNote Each meeting should be followed by minutes
- 45. FILE SHARING Manage allproject artefacts from a single location • Each Channel has its own folder in the Team’s Office 365 Group Shared Document Library Considerations • Ensure everyone is working on the latest version • For different permissions, need to use different Teams or SharePoint sites • Integrate storage from other SharePoint, DropBox, Box, or Google Drive sources • Open directly from mobile device • Promote documents to their own tabs in a Channel (e.g. SOW)
- 46. Async Communications PROJECT MANAGEMENTOVERVIEW INTRODUCTION TO MICROSOFT TEAMS SCENARIOS: •PROJECT COMMUNICATION •PROJECT COLLABORATION •PROJECT NOTIFICATIONS LET’S TALK – OPEN Q&A Enable users to respond when they can
- 47. GET NOTIFIED OFWHAT MATTERS MOST Considerations • Surfacing content inside Teams saves time and keeps the team informed • Automate manual tasks through bots • Share content from a specific account with the entire project team • Leverage Flow to further automate notifications Keeping up-to-date should be effortless • Microsoft Teams includes a rich collection of Connectors, Bots, and Tabs to surface information from other systems
- 48. TAKE A BREAK…YOU DESERVE IT When your work is done, there’s no need to be constantly notified • Microsoft Teams supports Quiet Hours Considerations • Set Quiet hours on your mobile device during off-time
- 49. PROJECT MANAGEMENT OVERVIEW INTRODUCTIONTO MICROSOFT TEAMS SCENARIOS: •PROJECT COMMUNICATION •PROJECT COLLABORATION •PROJECT NOTIFICATIONS LET’S TALK – OPEN Q&A
- 50. THANK YOU Organizers, Sponsorsand You for making this possible. Let’s continue the conversation • SoHo Dragon LinkedIn Page • SoHo Dragon Twitter Page • Hello@SoHoDragon.com • https://sohodragon.nyc/
Editor's Notes
- #4 Communication and Collaboration involves people Notification & Reporting doesn’t and shouldn’t
- #5 What varies in communication are the following: Medium Frequency Audience Triggers
- #6 80% of projects delivered by organizations considered highly effective communicators meet their original goals, versus only 52 percent at their minimally effective counterparts. highly effective communicators are also more likely to deliver projects on time (71 percent versus 37 percent) and within budget (76 percent versus 48 percent).
- #10 Good communication has to be open and easily accessible
- #16 You can edit or delete your chat messages during the first 24 hours after they are posted. In the upper-right corner of the chat message, click or tap the More options icon (…), and then choose Edit or Delete.
- #18 The Meetings icon on the app bar is currently enabled only for users whose mailbox is on Office 365 multi-tenant and a select few dedicated users whose mailbox location can be discovered using Exchange auto discovery.
- #19 The Meetings icon on the app bar is currently enabled only for users whose mailbox is on Office 365 multi-tenant and a select few dedicated users whose mailbox location can be discovered using Exchange auto discovery.
- #21 The group email conversation remains in Microsoft Outlook. In Microsoft Teams, Office 365 Group members can use chat to communicate in a separate service within Teams. Microsoft Teams team names appear in the Outlook global address book
- #22 The group email conversation remains in Microsoft Outlook. In Microsoft Teams, Office 365 Group members can use chat to communicate in a separate service within Teams. Microsoft Teams team names appear in the Outlook global address book
- #26 You can add email distribution lists and mail-enabled security groups as members of a team. But, if you later add more members to the distribution list or security group, those members are not automatically added to the team. You must add the new members separately or add the distribution list or security group to the team again. (If you add the distribution list again, deduplication makes sure members are added only once.) The team continues to function as-is. All data remains and all existing users can continue to use the team. If the removed user was the only owner of the team, an IT admin can retake control of the team by going through the Office 365 admin center and adding themselves or someone else as the team owner. The team recognizes that change. Any connectors added to the team by the removed user do stop working. Scheduled meetings continue to work because they're on the group calendar. Files and conversations are retained.
- #27 For the full Microsoft Teams experience, every user should be enabled for Exchange Online, SharePoint Online, and Office 365 Group creation. Users' Exchange mailboxes can be hosted online or on-premises. Users hosted on Exchange Online or Exchange Dedicated vNext can use all the features of Microsoft Teams. They can create and join teams and channels, create and view meetings, modify user profile pictures, add and configure connectors, tabs, and bots, and they can chat and call.
- #28 https://msdn.microsoft.com/en-us/microsoft-teams/tabs There are Microsoft Teams samples in our GitHub repositories for you to clone or download: 'Maps' tab sample. This is the simple example that is used in this documentation. Simple Todo List tab sample. This Node.js sample shows how easy it is to convert an existing web app into a tab.
- #29 https://dev.office.com/microsoft-teams
- #30 https://dev.office.com/microsoft-teams
- #33 https://msdn.microsoft.com/en-us/microsoft-teams/tabs