5S is a key component in eliminating the eight wastes of Lean when setting up a workstation. While it ranks among the most widely used and fundamental tool of Lean Manufacturing.

1. 5S Workplace
management
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2. Don’t we need a better workplace management??
I cannot remember
what/how to next…
Why I am making
mistakes again and
again
Oh, this position
makes me tired !
Where is that
document ?
I cannot find it !
Oh time is not enough
to complete this work!
Why we cannot
communicate
properly?
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3. Work together and do something with big positive attitude?
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4. Even you are positive thinker,
you still need something to make your ideas
realistic
You need tools !
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5. Here is the improvement tool
5S
approaches
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6. What is 5S ?
• 5S is a concept and a way of organizing and managing the
workspace and work flow with the intent to improve efficiency by
eliminating waste, improving flow and reducing process
unreasonableness.
It is for improvement of working
environment
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7. What is 5S ? (continued…)
• 5S activities are to create good working environment through
reduction of 3M: “Muri”, “Mura”, and “Muda”
• It help to have a basis of strong management of workplace
• What is “Muri”, “Mura”, and “Muda”?
– Muri : overburden, unreasonableness or absurdity
– Mura : unevenness or inconsistency, primarily with
physical matter and the human spiritual condition
– Muda : activity which is wasteful or doesn’t add value
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8. Japanese English
S-1 Seiri Sort
S-2 Seiton Set-in-order
S-3 Seiso Shine
S-4 Seiketsu Standardize
S-5 Sitsuke Sustain
5S in Japanese/English
5S is literally five abbreviations of Japanese terms with 5 initials of S.
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9. Background on 5S activities
• The word “5S(five S)” was generalized in 1980’s in manufacturing
sector in Japan, as Toyota Production System (TPS) became
famous in the sector and “5S activities” were set as one of the
bases of TPS
• Service industry started to used “5S” in 1990’s
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10. What 5S can do?
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11. Team work improvement through everyone’s participation
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12. IdentifyAbnormalities
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13. Identify wastes and reduce the wastes
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14. The 7 wastes
Overproduction
Inventory
Waiting
Motion
Transportation
Rework
Over processing
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15. Improve productivities
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16. Improve safety
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17. If no 5S activities….
Looking for necessary
items
Remember what /
how to do
Hesitate what to do
Making mistake
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18. Details of 5S approach
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19. 5S: Sort-Set-Shine-Standardize-Sustain
S1:
Sort
S2:
Set
S3:
Shine
S4:
Standardize
S5:
Sustain

20. S1: Sort
• Focuses on eliminating
unnecessary items from the
workplace
• Categorize equipment, furniture,
tool in your working place into the
following 3 categories
1. Necessary
2. Unnecessary
3. May not necessary
• This step will also help with the “just
in case” attitude
S1:
Sort
S2:
Set
S3:
Shine
S4:
Standardize
S5:
Sustain

21. Equipment,
materials
tools etc. in your
work place
Items often use are in this category
Need it
May need it
Not need it
Equipment, material, tools files, furniture etc. can be
categorized based on the frequency of use!
Items not used in current work
process are in this category
Items only used occasionally
are in this category
S1: Sorting activities
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22. Examples of “Sorting”
• Place “Red tag” for categorization of items to identify
unnecessary items
• Move unnecessary items( broken tools, obsolete jigs and fixtures,
scrap and excess raw material etc.) to central stored area
• Free up valuable floor space (Space utilization)
• Finding abnormality of equipment and tools (Out of order, missing
parts etc.)
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23. Sorting Example
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24. S2: Set-in-order
“Set in order” is based on
finding efficient and
effective storage of
necessary items
• Apply “Can see, Can take
out, and Can return”
philosophy
• This will save time and
energy to look for
something
S1:
Sort
S2:Set
S3:
Shine
S4:
Standardize
S5:
Sustain
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25. S2: Setting activities
Have consensus among
co-workers on where and
how to organize necessary
items
Arrange them properly based on
“Can see, Can take-out, Can
return” Philosophy
Need to consider workflow
and arrange items
• Needed items
• Items often use
(with current
work process)
Use 5S tools for proper
Organization of items
such as
• Labeling
• Color coding
• Numbering
• Zoning etc.
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26. Example of “Setting” activities
• Labeling , numbering, zoning for clear identification of
storage areas to keep necessary items
• Set necessary items matching with workflow to
minimize unnecessary movement and transportation
time
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26

27. Before
5S
ADMINISTRATION
BASELINE
PHOTOGRAPHS
AUGUST 2019
MID.
YEAR
PROCESS
After
5S
October 2019
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27

28. S3: Shine
• Cleaning up one’s workplace
daily so that there is no dust
on floors, machines or
equipment.
• It will create ownership and
build pride in the workers
S1:
Sort
S2:
Set
S3:
Shine
S4:
Standardize
S5:
Sustain
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Cleaning with purpose
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29. S3: Shining activities
• Clean floor, windows and walls.
• Clean and Maintain office automation
machines, medical equipment and tools,
office furniture
• Develop and follow regular cleaning
and Maintenance schedule
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30. Example of “Shining” activities
• Daily sweeping and mopping of floor, bathroom, corridor
etc.
• Regular cleaning and maintenance of equipment and tools
• Periodical check for changes in equipment and the service area
such as: leaks, vibration, misalignment, breakage etc.
• IPC activities such as hand hygiene, waste segregation are also part
of shine
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31. Example of Shine
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32. S4: Standardize
Maintain an environment where
S1 to S3 are implemented in
the same manner throughout the
organization
• Give opportunities to employees to
take active part in the development
of these standards.
S1:
Sort
S2:
Set
S3:
Shine
S4:
Standardize
S5:
Sustain
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33. S4: Standardizing activities
S1
S2
S3
Develop mechanism to standardize
S1-S3 implementation for continuation
Standardization will leads equalization of activities
= “Production leveling and smoothing”
Standardization is useful for;
• Easy implementation of S1 to S3 activities
• Equalization process output
• Everyone’s participation
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34. Example of “Standardize” activities
• Work instructions, Standard Operating Procedures (SOPs)
• Checklist development and regular usage for SOPs
• Mechanism and format development for ordering supplies,
reporting etc
• Color coding for waste segregation
• Standardized common symbols
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35. Example of Standardize
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36. S5 : Sustain
Maintain S1-S4 through
discipline, commitment and
empowerment
• It focuses on defining a new
mindset and a standard in
workplace
S1:
Sort
S2:
Set
S3:
Shine
S4:
Standardize
S5:
Sustain
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Back to main 36

37. S5: Sustainability activities
Prevent fallback
Improvement
Further Improvement
Measure improvement with proper
periodical monitoring
People get bored if no changes.
Need to develop a mechanism to
make staff exited and motivated
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38. Example of “Sustain” activities
• Regular progress reporting
• Refresher training
• Periodical evaluation of 5S activities with proper advices for
continuation and further improvements
• Appreciation, recognition and awarding on good 5S activities
• Reminder using 5S corner, new letters, good practice sheet etc.
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39. Example of 5S activities
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Before 5S
Disorganized items in the
store. Took long time to searching
items needed
After 5S
Use labeling and organize items lead
to minimize time for searching items,
easy to control stocks

40. Example of 5S activities
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Before 5S After 5S

41. Using color coding for Visual control of ampules in a ward at MNH
Green means
“enough stock”
Yellow means giving warning on
“stock is getting less”
Red means giving warning on
“close to stock out and refill ”
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42. SORT
SET
SHINE
STANDARDIZE
SUSTAIN
5S Conceptual Framework

43. 5S is becoming popular for seven
solid reasons
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1. Visible results enhance the generation of more and new ideas
2. The workplace gets cleaned up and better organized
3. Hospital and office operations become easier and safer
4. Results are visible to everyone - insiders and outsiders
5. People are naturally disciplined
6. People take pride in their clean and organized workplace
7. As a result the company’s good image generates more better
out comes

44. Target of 5S
Targets of Five-S include:
 Zero changeovers leading to product/ service diversification
 Zero defects leading to higher quality
 Zero waste leading to lower cost
 Zero delays leading to on time delivery
 Zero injuries promoting safety
 Zero breakdowns bringing better maintenance

45. Wrap-up
• Positive attitude is very important for implementation of 5S activities
• It is not “Cleaning Campaign”
• 5S activities are to create good working environment through
reduction of 3M: “Muri”(overburden), “Mura”(unevenness), and
“Muda”(waste)
• 5S can identify and reduce “abnormalities” and “waste”, improve
“team work”, “cleanness”, “safety” and “productivity”
• It is a basis of organization management
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46. Thank you
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