Office tips and tricks


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Office tips and tricks

  1. 1. Stephen[MICROSOFT OFFICE 2007 TIPSAND TRICKS + IPAD TRAINING]October 2011Microsoft Office 2007 Tips and Tricks + iPad Training Page 1
  2. 2. Windows Keyboard ShortcutsWindows system key combinations F1: Help ALT+TAB: Switch between open programs ALT+F4: Quit program SHIFT+DELETE: Delete item permanently Windows Logo + L: Lock the computer (without using CTRL+ALT+DELETE) Windows Logo + D: Show the DesktopWindows program key combinations CTRL+A: Select All Text CTRL+C: Copy CTRL+X: Cut CTRL+V: Paste CTRL+Z: Undo CTRL+B: Bold CTRL+U: Underline CTRL+I: Italic CTRL+E: Center Text CTRL+R: Right-Align Text CTRL+L: Left-Align Text CTRL+J: Justify Text CTRL+W: Close Window CTRL+O: Open a File CTRL+N: Open a New File CTRL+P: Print Document CTRL+F: FindMicrosoft Office 2007 Tips and Tricks + iPad Training Page 2
  3. 3. Use Autocorrect to Your Advantage inPowerPointAdding accents to words in PowerPoint can be a headache. You can choose the “Insert” ribbon and thenchoose “Symbols” at the far right. Then you have to scroll through tons of letters to find your upsidedown question marks, vowels with accents, etc. Why not set it up to automatically change? This takes along time to fully set up, but it will save time in the long run. 1. 2. 3. 4.In Spanish, every question starts with an upside down question mark. You can set it so that every timeyou type ?? (2 question marks), Office will automatically invert it.Some of my autocorrects are: !! changes to ¡ ?? changes to ¿ Type ? and an interrogative (?adonde, for example) and tell it to autocorrect to ¿adónde If a word has an accent in the middle or at the end, set up autocorrect to automatically add it o Est’a changes to está o Ano changes to año o Type ‘ais and change it to áisMicrosoft Office 2007 Tips and Tricks + iPad Training Page 3
  4. 4. Microsoft Word TipsBy clicking on this button, you can add quick shortcuts to things you use most often, such as “QuickPrint,” e-mail a document, etc.Do you have “your font”? By clicking the “Change Styles” button, you can set up Microsoft Word so thatit always opens new documents with your font.On the Home ribbon, Click: Change Styles Fonts Create New Theme Fonts… o Choose your fonts Set as DefaultEver copy and paste something to have it turn out all weird?There are two ways to wipe all formatting. One is to click the “Normal” button on the home ribbon.That should reset the material to your default style.If that doesn’t work, try the “Clear Formatting” buttonMicrosoft Office 2007 Tips and Tricks + iPad Training Page 4
  5. 5. Have something that you always type (like a name, date, and class)? Setit up with Quick Parts (found on the Insert ribbon)! Type what you want and how you want it to look. Select the text Click “Quick Parts” Click Save Selection to Quick Parts GalleryMicrosoft Office 2007 Tips and Tricks + iPad Training Page 5
  6. 6. The Review RibbonIf you ever collect your students’ documents digitally, this is something for you! This function worksvery easily when you have your students hand their documents in through Insteadof having to print everything out, you can make corrections on the document and send them back toyour students digitally.The Steps You Take 1. Open your students’ document 2. Save the document somewhere that you can find it (your desktop, in a specific folder, etc.) 3. Click the “Track Changes” button 4. Make any and all corrections a. Items that you delete from a students’ document will show up in a color (often red or blue depending on your settings) and will have a line going through them like this. b. Items that you add will show up in a different color like this. c. You can change fonts or font sizes i. Imagine if you have a sneaky student who submits their one-page paper in 14 point font. Change it back to 12 points and they’ll very easily see that they were caught! d. You can also add comments that will show up on the right. i. What did you mean by this sentence? ii. You made a great point! iii. Fantastic job! 5. Save the document again 6. Send back to the student digitallyWhat the Student Must Do 1. They need to open the corrected document 2. They will see all the changes that you made 3. If they agree with the change, they highlight it and click “Accept” 4. If they do not agree with your change, they highlight it and click “Reject” 5. After reviewing your comments, they can delete them so they will not appear later 6. The student can then go and revise their work and resubmit if permittedMicrosoft Office 2007 Tips and Tricks + iPad Training Page 6
  7. 7. Ways to Integrate Microsoft OfficeMicrosoft Word If students have computer access, they can type their work. o You can go in and check their work and provide comments/suggestions using the Review ribbon Use shortcuts to help you when you create your class handouts o Change the default Style to be more appropriate for worksheets o Use Quick Parts for things you frequently type up  For example, instead of having to type in Name:__ Date:__ Class:__, set it up so you just click one or two buttons.Microsoft PowerPoint Eliminate L1L2 translation and present beautiful photographs for vocabulary terms Project your daily warm up and objectives instead of having to write it in between class periods Practice verb conjugations by projecting example mini-sentences with blanks/unconjugated verbs. On the next slide, have the answer. Present cultural information and include photographs or more examples. o Our books give just a small amount of information on famous artists. Why not research them and find more examples of their art work? Play the flyswatter game o Instead of pasting vocabulary pictures on the board, put them in a PowerPoint. o You can be tricky and have the items move from slide to slide! Play Jeopardy! or other quiz games o You can find many free templates online and even on our WL wiki o These take a bit of time to set up, but once they’re done, the students find them highly- engagingOne thing to keep in mind – the first thing that many of our students do whenthey get home is to get on their smart phones and computers . Why not bring theirworld into your classroom?Microsoft Office 2007 Tips and Tricks + iPad Training Page 7
  8. 8. Using the iPad in the World LanguagesClassroomApp InformationThe iPad offers a great number of apps that are very useful.Included AppsThe iPad comes with several powerful basic apps included.MailThe iPad’s mail application. It syncs easily with the new WCPS Outlook system.CalendarSet up meetings and dates.Link the calendar app to your Google calendar and post on your website. Upload nightly homeworkassignments in a flash!SafariThe web browser on the iPad.PhotosUpload photos from your travels abroad onto your iPad and show them to the class.MusicAdd your Realidades/textbook audio files onto your iPad through iTunes and never have to fumblearound with all 26 CDs again! They’re all in one place.You can also upload some cultural music to play for the class (i.e. Maná or Carlos Santana).CameraTake photos or videos of your students presenting their projects.Free/Cheap AppsThese apps are either free or less than $2TeacherPal (MY FAVORITE)It’s a FREE APP that has so many advantages. Set up your seating charts for each class Take photos of your students and they’ll show up on the screen Take attendance with a few taps Record grades and input them laterMicrosoft Office 2007 Tips and Tricks + iPad Training Page 8
  9. 9. Pearson eTextThe 2011 Realidades textbook can easily be downloaded free to the iPad! It just requires an onlinesubscription. Not only does the app include the actual textbook, but all videos (Videohistoria, GramActiva, etc.) are included and built in! All textbook audio files are also built in. Just click on any word highlighted in purple and you can hear it! If multiple people on the same network are working in the app, they can send notes back and forth to each other.Google EarthSee beautiful photos of the world It is not as extensive as the PC/Mac version and does not include the amazing 3D images. It does have the Panoramio images o If you want to show these images (either on your PC or iPad) at school, you must first go to in your browser and log in as a teacher.Timer+A free app that lets you set an “egg timer.” Students can see exactly how much time they haveremaining to work.ShowMeA digital whiteboard app. You can even do recordings on it and upload to the Internet. Write on it, playPictionary, etc.KindleDownload books to read in your free timeSpanishDictA digital Spanish dictionaryPrezi ViewerPrezis are a fun version of PowerPoint. Download and view Prezis on your iPad.RemoteDownload iTunes onto your school computer and hook up your speakers. With Remote, you can controliTunes on your computer from your iPad. Play audio activities and pause/rewind as needed and still beable to monitor the classroom.Microsoft Office 2007 Tips and Tricks + iPad Training Page 9
  10. 10. Pick-Me ($0.99) Create random pairings of students with just a few taps. This is one of the cheapest and most basic. You can create groups of up to 10 students or tell it to not choose absent students. There are more expensive apps out there (around $4-5) that are more extensive. One will even save settings so that if you don’t want Johnny and Billy to ever work together, it will remember that.More Expensive AppsApple has its own version of PowerPoint, Word, and Excel. They are called Keynote, Pages, andNumbers. Each app is $9.99.Keynote ($9.99)Create beautiful presentations on your iPad.Pages ($9.99)View your lesson plans on your iPad and never print one out again!Numbers ($9.99)Apple’s spreadsheet programiCloudiCloud stores your music, photos, documents, and more and wirelessly pushesthem to all your devices. Automatic, effortless, and seamless — it just works.( describes it best: Comes with every new Apple device. o Every new iPhone, iPad, and iPod touch comes with iOS 5. And every new Mac comes with OS X Lion. Which means the new Apple devices you purchase are all ready for iCloud, right out of the box. Simple to use. Simple to set up. o iCloud is easy to use, and setting it up is no exception. It takes only a few steps before all your important stuff is up to date on your iPhone, iPad, iPod touch, Mac, and PC. Your content. On all your devices. o iCloud is so much more than a hard drive in the sky. It makes it quick and effortless to access just about everything on the devices you use every day. iCloud automatically and securely stores your content so its always available to your iPhone, iPad, iPod touch, Mac, or PC. It gives you access to your music, apps, latest photos, and more from whichever device you happen to be using. And it keeps your email, contacts, and calendars up to date across all your devices. No syncing required. No management required. In fact, no anything required. iCloud does it all for you.Microsoft Office 2007 Tips and Tricks + iPad Training Page 10