Microsoft project 2013/2016

A PRESENTATION BY:
GUIDEDBY:
Prof. ANKIT PATEL
Prof. JAYRAJ SOLANKI
DEPARTMENT OF CIVIL ENGINEERING

Brief Details Of Presentation
• Things to setup before use
• Predecessors
• Critical task and project
summary task
• Calendar setup
• Bar style
• Adding column
• Filter
• Group
• WBS
• Organizer
• Resource sheet
• How to assign Resources
• Switch Function
• Resource Graph
• Resource Levelling
• Resource Pool
• Macro
• Add Ribbon

Step 1: User left click on "Blank Project (List Item)" in “MSP"

Step 2: User left click on "File Tab (Button)"

Step 3: User left click on "Options (List Item)"

Step 4: User left click on "General (List Item)"

Step 5: User left click on "Show feature descriptions in ScreenTips (List Item)"

Step 6: User left click on "Gantt with Timeline (List Item)” in Default View

Step 7: User left click on "Wed 28-01-09 (List Item)“ in Date Format

Step 8: User left click on "User name (Edit Box)"

Step 9: User left click on "Display (List Item)"

Step 10: User left click on "Gregorian Calendar (List Item)” in Calendar Type

Step 11: User left click on "INR (List Item)” in Currency

Step 12: User left click on "Sunday (List Item)“ in Week starts on

As Per Convenient
Step 13: User will be set time and hours for working as per convenient

Step 14: User left click on "Decimal (List Item)” in Units

Step 15: User left click on "Auto Scheduled (List Item)"

Step 16: User left click on "Fixed Duration (List Item)"

Step 17: User left click on "Advanced (List Item)"

Step 18: User left click on "Undo levels (Edit Box)"

Step 1: User OPEN "Blank Project (List Item)" in “MSP"

Step 2: User keyboard input as “Task Name” on "Gantt Chart (grid)"

Step 3: User keyboard input as “Duration” on "Gantt Chart (grid)"

Step 4: User left double click on “Cell of Gantt Chart (grid)"

Step 5: User left click on "Predecessors (tab item)"

Step 6: User left click on "Predecessors (grid)"

Step 7: User left click on "1 Site clearence (tree item)"

Step 8: User left click on "Finish-to-Start (FS) (list item)"

Step 9: User keyboard input of FS constrain as number of activity on "Gantt Chart (grid)"

Step 11: User left click on “Start-to-Start (SS) (list item)"

Step 12: User enter Lag days on "Predecessors (grid)" in "Tas"

Step 13: User enter second predecessor activity in “Predecessors (grid))

,4

Step 15: User left click on “Finish-to-Finish (FF) (list item)"

Step 16: User keyboard input of remaining FS constrain as number of activity on "Gantt Chart (grid

Critical Path & Project Summary Task

Step 1: User left click on “Format” then click on "Critical Tasks (CheckBox)"

Step 2: User can show critical activities on "Project 2 (pane)”

Step 3: User left click on "Project Summary Task (CheckBox)"

Step 4: User left click on "Gantt Chart (grid)" and can show the project summary task

Step 1: User left click on "Project (Tab Item)"

Step 2: User left click on "Change Working Time... (Button)"

Step 3: User left click on "Create New Calendar ... (button)"

Step 4: User keyboard input on “As Per Convenient“ and Click OK

Step 5: User left click on "ABC (list item)"

Step 6: User left click on "Work Weeks (tab item)“ and Click on “Details”

Step 7: User mouse drag end on "Set working time for this work week (group)"

Step 8: User left click on "Set day(s) to these specific working times"

Step 9: User keyboard input “Working Time“ and Click OK

Step 1: User left click on “Project Information” in “Project”

Step 2: User can select “Start Date” and “Calendar” then Click OK

Step 3: User left double click in “Selection in red”

Step 4: User can select “Non-working time” and “Calendar” then Click OK

Step 1: User left click on "ABC (list item)"

Step 2: User left click on "Calendar (pane)" and Click on “the day of Holiday”

Step 3: User left click on "Exceptions (grid)"

Step 5: User Keyboard Input “Name of Holiday” then left click on "Details... (button)"

Step 6: User left click on "Nonworking"

Step 7: User can see Holiday in "Calendar (pane)"

Step 2: User left click on "Calendar (pane)” and Click on “Starting Date of Holiday”

Step 4: User keyboard input “Name of Holiday”

Step 5: User left click on "Details... (button)"

Step 6: User left click on “End after” and keyboard input “Number of Holidays”

Step 7: User left click on “End by” and “Last Date of Holiday“ and Click on OK

Step 8: User can see “ 7 days of Holidays”

EVERY SATURDAY OR ONE TO
HOLIDAY THE NEXT SATURDAY

Step 2: User left Click on “Starting Date of Holiday” and Keyboard Input afterwards Click on “Details”

Step 4: User left click on "Nonworking"

Step 5: User left click on "Weekly (radio button)” And "Saturday (check box)"

Step 6: User left click on “End after” and keyboard input “Number of Occurrences” and Click OK

Step 7: User can see “ Every Saturday Holiday”

Step 3: User left click on "Details... (button)"

Step 4: User left click on "Weekly (radio button)” And "Saturday (check box)"

Step 5: User left click on “Recur Every” and keyboard input “Number of Recur” and Click OK

Step 6: User can see “Holiday is next to Saturday”

Step 3: User keyboard input “Name of Holiday” left click on "Details... (button)"

Step 4: User left click on “Monthly” than Select “Second” and “Thursday” afterwards Occurrences

Step 5: User can see “Every Second Thursday Holiday”

EVERY PARTICULAR HOLIDAY
EVERY MONTH

Step 3: User left click on “Monthly” then select “Day of Holiday” afterwards Occurrences

Step 3: User can See “Day Of Holiday in two months”

2
Step 3: User left click on “Yearly” then select “Day of Holiday” afterwards Occurrences

Step 3: User can See “Day Of Holiday in two Years”

EVERY SECOND TUESDAY IN MONTH
PER YEAR

Step 3: User left click on “Yearly” then select “Day of Holiday” afterwards Occurrences

Step 3: User can See “Holiday on Second Tuesday in December in two Years”

Step 1: User left Click on “Format” afterwards “Bar Styles”

Step 2: User left Click on “Task” afterwards “Text” then keyboard input “As Per Convenience”

Step 2: User can See “Changed Bar Style”

For Changed Bar Style on Critical Task

Step 1: User left Click on “Critical Task” afterwards “Text” then keyboard input “As Per Convenience”

Step 2: User can see “Changed Bar Style”

Step 1: User right click on “Add New Column” and Select “Custom Fields”

Step 2: User keyboard Input “Responsibilities” and then Click “Lookup”

Step 3: User Keyboard input “Name of Responsibilities' Persons” and click “Close” and then “Ok”

Step 4: User left Click on “Add New Column” and Select “Responsibilities”

Step 5: User select “Responsibilities’ Person for particular activities”

Filter
• One Filter
• Two Filter
• Three Filter

Step 1: User left Click on “Format” then select “New Filter” in “View”

Step 2: User keyboard input “field Name” then select “Test=Equals” and Select “ Value” then click “Save”

Step 3: User left Click on “Created New Filter”

Step 4: User can See Only Divyang’s Activities are shown on screen

Step 5: User left click on “Filter” afterwards “More Filters”

Step 6: User select “Created Filter” and select “Edit”

Step 7: User select “And” keyboard input “field Name” then select “Test=Equals” and Select “ Value”
Before
Next

Step 8: User select “Created Filter” and See Only Divyang’s & “Phase1” Activities are shown on screen

Step 9: User left click on “Filter” afterwards “More Filters” then Select “created Filter” & “Edit”

Step 7: User select “Or” keyboard input “field Name” then select “Test=Equals” and Select “ Value”

Step 8: User select “Created Filter” and See Only Divyang’s & “Phase1” Or “Processing Bill” Activities

Step 1: User left Click on “Group” then select “New Group By” in “View”

Step 2: User keyboard input “Group Name” then Select “Field Name” By “Order” after click SAVE

Step 3: User left Click on “Group” then select “Created New Filter”

Step 4: User can See “Group of Activities which are selected”

WBS (Work Breakdown Structure)

Step 1: User left click on “Define code” in “WBS” in “Project”

Step 2: User select “Sequence” of as per convenience

Step 3: User add column of “WBS”

Step 1: User left click on “File (Tab)”

Step 3: User left click on “info” then “Organizer”

Step 3: User select “Created calendar” afterwards click on “Rename”

Step 3: User keyboard input “New Calendar Name” then click OK then CLOSE
BEFORE
NEXT

Step 3: User can see “Changed Calendar Name” on “Change Working Time”

Step 1: User left click on "Resource Sheet (Button)” in “View”

Step 1 (or) : User left click on "Other Views” afterwards, select “Resource Sheet” and “Apply”

Step 1 (or) : User left click on "Resource Sheet (Button)"

Step 2 : User input “Work Name” & Select “Work” then enter “Numbers in max. column” “Std. Rate”

Step 3 : User input “Material Name” & Select “Material” then enter “Units” in “Materials Column”
Unit Rates

Step 4 : User input “Cost Name” & Select “Cost”

Step 5 : User can Prepare “Resource Sheet”

Step 1: User left double click on “Resource names” Box for PCC

Step 2: User left click on “Resources” in “Task information”

Step 3: User fill up “required Resources” and “their Unites requirement” and Click “OK”

Step 4: User can see “Assigned Resources”

Step 1: User can see “Assigned Responsibilities”

Step 2: User right click on “Add New Column” then “Custom Fields”

Step 3: User input “New Responsibilities as Text 4” afterwards left click on “Formula…”

Step 4: User select “Function – General – Switch”

Step 5: User can see “Switch Formula”

Step 6: User enter “Fields” for Switch Function By “Field – Text – Custom Text – Responsibilties”

Step 7: User enter “Switch Function” shown in Figure And Click “Ok” then “Ok”
Divyang = Daivik
Rashesh = Rujul
Smith = Ashutosh
Old Resp. = New Resp.

Step 8: User “add New Column of New Responsibilities” and Show “New Responsibilities”

Step 1: User input “Task Name” & “ Duration” & “Predecessors” & “Resource Names”
Resources

Step 2: User left click on “Resource Graph” in “Drop menu in Task Tab” as shown in Figure

Step 2 or:User left click on “More Views” in “Other Views” in “View tab” then Select “Resource Graph

Step 3: User can See “ Resource Graph”

Step 1: User input “Task Name” & “ Duration” & “Predecessors” & “Resource Names”

Step 2: User open “Resource Graph”

Step 3: User left click on “File”

Step 4: User select “Option” then “Schedule” afterwards “Unselect Box shown in figure”

Step 5: User left click on “Resource” then “Levelling option” afterwards click on “Automatic”

Step 6: User can see change in Resource Graph

Step 6 or: User can see change in Duration

Step 1 : User left click on "Resource (Tab Item)"

Step 2 : User select “background Open MSP file” and click “OK”

Step 3 : User can see “Resources”

Step 1: User left click “drop menu of Macros” then select “Record Macro…”

Step 2: User enter “Macro name” & “Shortcut key” and Click “OK”

Step 3: User select “ABCD” group

Step 4: User select “Stop Recording” in “Macro”

Step 5: User select “Gantt Chart”

Step 6: User select created Macro namely “Group” then click “Run”

Step 7: User can show “ABCD Group”

Step 1: User left click on “File”

Step 2: User left click on “Option” afterwards select “Customize Ribbon” and click “New Tab”

Step 3: User can Rename by clicking “Rename” and change “Name”

Step 4: User can Add all Commands by clicking “Add >>” & can see Commands and “Practise TAB”

Step 5: User can see New Tab ( Practise )

Microsoft project 2013/2016

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