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Microsoft Excel - Macros
The document provides an introduction to using macros in MS Excel to automate repetitive tasks, emphasizing their role in saving time. It covers how to create, record, and run macros, as well as the basics of VBA (Visual Basic for Applications) and security considerations related to macro-enabled files. Additionally, the document outlines techniques for developing more advanced macros, including loops and user interaction.
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Microsoft Excel - Macros
- 1. MS Excel -Macros EL Abquina Tech Ops PH www.techopsph.com
- 2. This is nota programming class (but we will teach a bit of code)
- 3. INTRODUCTION If you wantto eliminate repetitious command sequence or data manipulation tasks, MACROS will help as it is the automation capability of MS Excel. A single instruction that expands automatically into a set of instructions. In computer science; it is described as a RULE or PATTERN MACROS
- 4. Be familiar withfeatures like: • Create Macros by Recording • Expand macros for multiple tasks • Making macros available to all workbooks • Launch Macros by Keystroke or Toolbar • Learn VBA environment and edit code • Debug and Testing via Step-mode or split screens • Do Loops and If commands
- 5. GETTING STARTED • Letus know when it is appropriate to use macros • Prepare our exercise files
- 6. Let us makesure you have MACROS in your computer
- 7. The idea ofMACROS • Any sequences of actions can be turned into a MACRO. • Record and Store that, so can be used in the future by doing a single click or action • WHy Macros? • To automate your work, and save you precious time!
- 8. Macro Example • OpenExercises
- 9. Before starting…Security Concerns •Security issues about macro usage; – File extension is .xlsx – Macro enabled files are .xlsm
- 11. • File >Options > Trust Center > Trust Center Settings… • Go To Trusted Locations
- 12. RECORDING A MACRO Option1:In the status bar (beside “Ready”). – Right click and check Macro Recording Option2: Under VIEW Tab, there is a MACROS button, then Record Macro…
- 13. RECORDING A MACRO •Choose A Macro Name • Make a Short-Cut Key • Store Macro in – This Workbook – New Workbook – PERSONAL Workbook • Description
- 14. RECORDING A MACRO- Watchout • Almost ANYTHING you do can be recording (even scrolling, clicking cells,) except for CANCEL, etc./ • After testing/running a macro, we cannot UNDO the actions – Stay away from DELETE data
- 15. RECORDING A MACRO- VBA • When you create a MACRO, you create a “small program” • Under Macros > View Macros – The small program in the language called VBA or VISUAL BASIC for APPLICATIONS
- 16. • The moreyou do recording, you will get to learn about • Later we will learn about simple codes, Function and Module
- 17. RUNNING A MACRO •Here we will discuss how to Execute, Play Back, etc. • There are 3 ways to run a Macro – Keystroke – Toolbar – Object
- 18. MACROS Tool • UnderVIEW Tab > Macros
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- 22. PLAYBACK RIBBON • Youcan add a button in the QUICK ACCESS TOOLBAR (Excel 2007/2010)
- 23. PERSONAL MACRO WORKBOOK •This is a repository of MACROS you create that can be ran on ALL WORKBOOS that you might open.
- 24. USING VBA • VisualBasic For Applications – Read code: Select Macro then EDIT – Press F11
- 26. USING VBA -Components
- 27. RECORDING A MACROIN STAGES • Knowing the stages of recording will make you familiar if you should need to do any change.
- 28. TIP • Whenever yourecord, always look for the code by pressing F11 • This will get you familiar on how you make some alterations
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- 30. CREATING NON RECORDEDVBA CODE • ABSOLUTE and RELATIVE • FOR LOOP • DO LOOP • INTERACTIVE
- 31. ABSOLUTE and RELATIVE •Macros are recorded that relative to the initial selected cell in the worksheet
- 32. The concept of repetitionis within macros.
- 33. FOR LOOP • Theconcept of repetition is enabled using macros.
- 34. DO LOOP • DOWHILE or DO UNTIL
- 35. INTERACTIVE • A macrothat pauses and asks for input from the user
- 36. Macro Project –Converting a Mailing List into a Database List • Scoping • Partial • Testing – Press F8 • Together • Joining • Stream-lining
- 37. PERSONAL MACRO WORKBOOK– ADVANCED
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Editor's Notes
- #4 If you want to elimante repeititous command sequence or data manipulation tasks. Macros is for you! The automation capability of Excel Macros is a power tools with unlimited capabilities
- #5 Familiar Features: Create Macros by Recording Expand macros for multiple tasks Making macros available to all excel workbooks Launch Macros by Keystroke or Toolbar Edit VBA Code/ Debug and Testing/Stepmode and Split screens Do Loops and If commands
- #9 Open Chapter 1 introduction and Large Macro Files
- #18 Once you create a macro, you need to run it. Sometimes you forget there is a KeyStroke ShortCut.
- #34 Chapter 5 – Mailing Lists The concept of repetition is enabled using macros.
- #35 Chapter 5 – Mailing Lists The concept of repetition is enabled using macros.