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MAINTENANCE
PLANNING, MONITORING AND CONTROL
CONDITION SURVEY
• The maintenance plan starts with a condition survey
• Prepared by Chartered Surveyor
• Details condition of building
• Identifies defects
• Schedules of repair
PRIORITISING REPAIRS
• Risk to health safety & well-being
• Compliance
• Legislation
• Warranties
• Lease
• Functional impediments
• Deterioration and structural damage
• Asset value
PRIORITISING 2
• Essential – immediate
• Urgent
• Necessary
• Desirable
TIMESCALES
• Repairs to be done immediately
• Within 3 months
• Within 12 months
• Within 3 years
• Etc.
MAINTENANCE SCHEDULE
Priority Item Timescale
1 Re-glazeandmakegoodbrokenwindowongroundfloor Immediate
1 RepairfaultyCCTV within1week
2 Clearguttersandreplacebrokendownpipe within3months
2 LiftInspectionsaspercontract Periodicasincontract
3 Redecorateentranceandreception within12months
4 Inspectroofandflashings
5 Re-surfacecar-park within5years
2years
CONTROL
• Create a spreadsheet
• Various commercial packages available
• CAFM Programmes
MONITORING
• Check against schedule
• Visual Inspections
• User Feedback
EVALUATING THE EFFECTIVENESS OF THE
STRATEGY
• Is it meeting Objectives?
• Hard measures
• Cost reduction
• Utility Costs
• Response times
• Benchmarking
• Balanced Scorecard
• Soft Measures
• User satisfaction surveys
• Visual
CHANGING THE STRATEGY
• Change strategy in response to:
• Changed organisational objectives, e.g. from brick and mortar to online
• Changed legislation e.g. new directives on environment
• External events e.g. Grenfell disaster
• Perceptions e.g. attitudes to environment
• Analysis of monitoring

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Maintenance planning & control

  • 2. CONDITION SURVEY • The maintenance plan starts with a condition survey • Prepared by Chartered Surveyor • Details condition of building • Identifies defects • Schedules of repair
  • 3. PRIORITISING REPAIRS • Risk to health safety & well-being • Compliance • Legislation • Warranties • Lease • Functional impediments • Deterioration and structural damage • Asset value
  • 4. PRIORITISING 2 • Essential – immediate • Urgent • Necessary • Desirable
  • 5. TIMESCALES • Repairs to be done immediately • Within 3 months • Within 12 months • Within 3 years • Etc.
  • 6. MAINTENANCE SCHEDULE Priority Item Timescale 1 Re-glazeandmakegoodbrokenwindowongroundfloor Immediate 1 RepairfaultyCCTV within1week 2 Clearguttersandreplacebrokendownpipe within3months 2 LiftInspectionsaspercontract Periodicasincontract 3 Redecorateentranceandreception within12months 4 Inspectroofandflashings 5 Re-surfacecar-park within5years 2years
  • 7. CONTROL • Create a spreadsheet • Various commercial packages available • CAFM Programmes
  • 8. MONITORING • Check against schedule • Visual Inspections • User Feedback
  • 9. EVALUATING THE EFFECTIVENESS OF THE STRATEGY • Is it meeting Objectives? • Hard measures • Cost reduction • Utility Costs • Response times • Benchmarking • Balanced Scorecard • Soft Measures • User satisfaction surveys • Visual
  • 10. CHANGING THE STRATEGY • Change strategy in response to: • Changed organisational objectives, e.g. from brick and mortar to online • Changed legislation e.g. new directives on environment • External events e.g. Grenfell disaster • Perceptions e.g. attitudes to environment • Analysis of monitoring