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Project Organization Chart
Roles & Responsibilities Matrix
Add Project Name
High-level Project Organization Chart
Executive Leadership
Champion for the project. Provides high-level
direction, authority, and resources. Removes
roadblocks.

Project Leadership
Provides day-to-day leadership for planning,
implementation, and closing. Resolves
issues and escalates when needed.

Sponsor

Advisory or Steering Team
Supports the Sponsor & Project Leader. Provides
high-level direction and input.

Project
Leader

Project Manager
Provides process expertise, tracking and reporting.

Project Work Teams

Functional Team

Core Team

Functional Team

Functional Team

Provides subject matter expertise and functional/subject matter expertise, ownership,
leadership, and accountability for assigned project results.

Project Resources

Critical resources that can be brought in as
subject matter experts as needed.

Provides leadership of the day-to-day
activities of the project in support of the
planning and implementation of the project
plan.

Change and/or
Communications Team
Consider the impact on people as a result of
the project or project results to determine
need for this team.
Key Roles & Responsibilities
Project Sponsor
Has ultimate authority and responsibility for
the project

Advisory or Steering Team
Supports the Sponsor & Project Leader

Project/Functional Leader
Provides subject matter expertise and
functional ownership and accountability for
project results

Project Manager
Responsible for planning, organizing,
managing, controlling and communicating on
all phases of a project

•
•
•
•
•
•

Provides funding for the project (initial funding, additional funds)
Approves changes to scope, as required
Removes obstacles that prevent the project from moving forward
Approves Project Charter and subsequent documentation
Provides updates to executive management
Resolves issues escalated by the project manager and/or core team

•
•
•
•

Provides high-level direction and input
Provides subject matter input
Helps support the resource needs
Helps communicate the project benefits, etc.

• Develops the Project Charter and any other documentation in collaboration with the
project team and resource managers for approval by the sponsor(s)
• Ensures all given objectives and responsibilities of the team are properly documented
and approved on the Roles Matrix
• Leads core team meetings
• Facilitates the development of the Project Charter and any other documentation in
collaboration with the project team and resource managers
• Ensures all given objectives and responsibilities of the team are properly documented
and approved on the roles matrix
• Facilitates the identification of project resource requirements and works with resource
managers and the project leader to construct project teams
• Facilitates regular core team meetings to review issues, project risks, and monitor project
progress
• Creates regular status reports and distributes to project team
Key Roles & Responsibilities
Core Team Members
Provides day-to-day leadership for the
planning, implementation, and closing of a
project

Functional Team Leader
Manages the sub team and pursues the
team’s given objectives (i.e. project tasks)

•
•
•
•
•

Resolves issues and escalates when required
Manages individual sub teams
Meets regularly to review issues and monitor project progress
Provides status updates on open action items
Manages project issues and risks

• Serves on the Core Team
• Provides regular status updates to the Project Manager/Leader, estimated time to
completion, cause of variances, etc., as defined by the project
• Attends and actively participates in project team meetings
• Contributes to overall project objectives and specific team deliverables
• Coordinates team activities related to project schedule

Responsible for contributing to overall project
objectives and specific team deliverables

• Contributes to project schedule development in collaboration with Project
Leader/Manager/Lead
• Performs assigned activities once the schedule is approved
• Communicates project risks and escalates issues to team lead
• Attends and actively participates in team meetings

Project Resource

• Contributes subject matter expertise and input as needed throughout the project
• Implements assigned deliverables/tasks

Team Member

Responsible for providing subject matter
expertise as needed
<Project> Organization Chart
Advisory/Steering Team
<Insert Names>

Project Sponsor
<Insert Name>
Project Leader
<Insert Name>

Project Manager
<Insert Name>

Project Core Team
<Insert Names>
<Name>
Functional Team
<Insert Team Member
Names>

<Name>
Functional Team
<Insert Team Member
Names>
Change-Communications Team
<Insert Names>

<Name>
Functional Team
<Insert Team Member
Names>
Project Resources
<Insert Names>
Roles & Responsibilities Matrix
<Name>
Functional Team
<Insert Team Member Names>

<Name>
Functional Team
<Insert Team Member Names>

<Name>
Functional Team
<Insert Team Member Names>

<Name>
Functional Team

<Name>
Functional Team

<Name>
Functional Team

1. List responsibilities of this
team
2. Include specific deliverables
that this team should deliver

1. List responsibilities of this
team
2. Include specific deliverables
that this team should deliver

1. List responsibilities of this
team
2. Include specific deliverables
that this team should deliver

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Organization Chart & Project Responsibilities

  • 1. Project Organization Chart Roles & Responsibilities Matrix Add Project Name
  • 2. High-level Project Organization Chart Executive Leadership Champion for the project. Provides high-level direction, authority, and resources. Removes roadblocks. Project Leadership Provides day-to-day leadership for planning, implementation, and closing. Resolves issues and escalates when needed. Sponsor Advisory or Steering Team Supports the Sponsor & Project Leader. Provides high-level direction and input. Project Leader Project Manager Provides process expertise, tracking and reporting. Project Work Teams Functional Team Core Team Functional Team Functional Team Provides subject matter expertise and functional/subject matter expertise, ownership, leadership, and accountability for assigned project results. Project Resources Critical resources that can be brought in as subject matter experts as needed. Provides leadership of the day-to-day activities of the project in support of the planning and implementation of the project plan. Change and/or Communications Team Consider the impact on people as a result of the project or project results to determine need for this team.
  • 3. Key Roles & Responsibilities Project Sponsor Has ultimate authority and responsibility for the project Advisory or Steering Team Supports the Sponsor & Project Leader Project/Functional Leader Provides subject matter expertise and functional ownership and accountability for project results Project Manager Responsible for planning, organizing, managing, controlling and communicating on all phases of a project • • • • • • Provides funding for the project (initial funding, additional funds) Approves changes to scope, as required Removes obstacles that prevent the project from moving forward Approves Project Charter and subsequent documentation Provides updates to executive management Resolves issues escalated by the project manager and/or core team • • • • Provides high-level direction and input Provides subject matter input Helps support the resource needs Helps communicate the project benefits, etc. • Develops the Project Charter and any other documentation in collaboration with the project team and resource managers for approval by the sponsor(s) • Ensures all given objectives and responsibilities of the team are properly documented and approved on the Roles Matrix • Leads core team meetings • Facilitates the development of the Project Charter and any other documentation in collaboration with the project team and resource managers • Ensures all given objectives and responsibilities of the team are properly documented and approved on the roles matrix • Facilitates the identification of project resource requirements and works with resource managers and the project leader to construct project teams • Facilitates regular core team meetings to review issues, project risks, and monitor project progress • Creates regular status reports and distributes to project team
  • 4. Key Roles & Responsibilities Core Team Members Provides day-to-day leadership for the planning, implementation, and closing of a project Functional Team Leader Manages the sub team and pursues the team’s given objectives (i.e. project tasks) • • • • • Resolves issues and escalates when required Manages individual sub teams Meets regularly to review issues and monitor project progress Provides status updates on open action items Manages project issues and risks • Serves on the Core Team • Provides regular status updates to the Project Manager/Leader, estimated time to completion, cause of variances, etc., as defined by the project • Attends and actively participates in project team meetings • Contributes to overall project objectives and specific team deliverables • Coordinates team activities related to project schedule Responsible for contributing to overall project objectives and specific team deliverables • Contributes to project schedule development in collaboration with Project Leader/Manager/Lead • Performs assigned activities once the schedule is approved • Communicates project risks and escalates issues to team lead • Attends and actively participates in team meetings Project Resource • Contributes subject matter expertise and input as needed throughout the project • Implements assigned deliverables/tasks Team Member Responsible for providing subject matter expertise as needed
  • 5. <Project> Organization Chart Advisory/Steering Team <Insert Names> Project Sponsor <Insert Name> Project Leader <Insert Name> Project Manager <Insert Name> Project Core Team <Insert Names> <Name> Functional Team <Insert Team Member Names> <Name> Functional Team <Insert Team Member Names> Change-Communications Team <Insert Names> <Name> Functional Team <Insert Team Member Names> Project Resources <Insert Names>
  • 6. Roles & Responsibilities Matrix <Name> Functional Team <Insert Team Member Names> <Name> Functional Team <Insert Team Member Names> <Name> Functional Team <Insert Team Member Names> <Name> Functional Team <Name> Functional Team <Name> Functional Team 1. List responsibilities of this team 2. Include specific deliverables that this team should deliver 1. List responsibilities of this team 2. Include specific deliverables that this team should deliver 1. List responsibilities of this team 2. Include specific deliverables that this team should deliver