This document discusses the key aspects of project closing, which involves gaining acceptance of final products and services from stakeholders and customers. Even incomplete projects should be formally closed to learn lessons for future projects. Project closing outputs include archives and lessons learned. Most projects also include a final report and presentation to sponsors or senior management. The project review and closure report is the final document used by senior management to formally close the project by addressing any loose ends. It concentrates on assisting the steering committee to make an informed decision to close the project.

1. PROJECT CLOSING by: Megat Zainurul Anuar bin Megat Johari http://www.thedreamsoft.com [email_address]

2. Topic: Project Closing Involves gaining stakeholder and customer acceptance of the final products and services. Even if projects are not completed, they should be formally closed in order to reflect on what can be learned to improve future projects.

3. Topic: Project Closing..++ Outputs include project archives and lessons learned , which are part of organizational process assets. Most projects also include a final report and presentation to the sponsor or senior management.

4. Project Review and Closure Report the final document produced for the project and is used by senior management to ‘tidy up’ any loose ends and formally close the project. concentrates on the activities required to assist the Steering Committee to make an informed decision about formally declaring the project closed.

5. Why would you develop a Project Review and Closure Report? Review the outputs and success of the project; Outline outstanding issues & recommendations Detail activities undertaken to close the project; and Inform future projects.

6. When would you develop a Project Closure Report? The Project Closure and Report is usually : started towards the end of the projects; completed when all the project outputs have been delivered to the Business Owner or when it has been decided to close the project for some other reason.

7. What you need before you start: Main Documents Agreement to proceed with the development of the PRC Report from the Project Sponsor. A copy of the project documentation, for example the Project Business Plan, Project Status Reports, Project Risk Register.

8. What you need before you start: Optional Project Proposal or Business Case Corporate/Business Plan for the Department/Business Unit. Departmental Project Management Guidelines.

9. Project Closing Meeting 1 To perform : Post Implementation Review Administrative Closeout

10. Overall Pictures: Project Implementation Review Process Task Task Deliverables (outcomes) Conduct Post Implementation Review solicit feedback post-implementation survey conduct project assessment project assessment meeting  [PA Report Draft] prepare post-implementation report post-implementation report  PA Report Perform Administrative Closeout update skills inventory and provide performance feedback update skills inventory performance feedback archive project information archived project repository

11. Conduct Post Implementation Review List of Roles Involved : Project Manager Project Team Member Project Sponsor Customer Consumer

12. The task in support of 'Conduct Post-Implementation Review' Solicit Feedback [ survey: task performed in the project schedule, outcome of the project & performance of the project team ] Conduct Project Assessment [Draft PA Report] Prepare Post-Implementation Report [Final]

13. Perform Administrative Closeout List of Roles Involved : Project Manager Project Team Member

14. Perform Administrative Closeout update skills inventory and provide performance feedback [update inventory] archive project information [archived project repository] [knowledge asset + system]

15. Project Closing Meeting 2 Formal acceptance and handover of the: final product, service or result that the project was authorized to produce.

16. source: www.thedreamsoft.com Thank You