Information System's Planning and Change Management
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This document discusses information system planning and change management. It outlines several benefits of information system planning, including effectively managing the organization's expensive and critical IT assets, improving communication between business and IT, aligning the IT direction with business priorities, and identifying opportunities to use technology for competitive advantage. The document also discusses planning the flow of information and processes, efficiently allocating IT resources, and reducing costs over the lifecycle of systems. Additionally, it addresses challenges with managing changes to information systems and the importance of change management.
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AN ANALYSIS OF THE CONTRACTING PROCESS FOR AN ERP SYSTEM
Enterprise Resource Planning (ERP) systems integrate information across an entire
organization that automate core activities such as finance/accounting, human resources,
manufacturing, production and supply chain management… etc. to facilitate an integrated
centralized system and rapid decision making– resulting in cost reduction, greater planning,
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systems with ERP systems. This is not a trivial task. They have to identify the organization’s
objectives and satisfy a myriad of stakeholders. They have to understand what business
processes they have, how they can be improved, and what particular systems would best suit
their needs. They have to understand how an ERP system is built; it involves the modification of
an existing system with its own set of business rules. Deciding what to ask for and how to select
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contracting in organizations. In this paper we discuss a particular experience with contracting
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selection processes could have been improved.
01 enterprise resource planning 2
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Running Header 1APPLICATION DEVELOPMENT METHODS2.docx
Running Header: 1
APPLICATION DEVELOPMENT METHODS 2
Unit 1 Group Project
Application Development Methods
Group 4
John Holmberg, Sean Austin, Christian Dillon, Charles Williams, Matthew Serdy, Frank Opoku
April 10, 2019
IT487 – IT Capstone 1
Nolyn Johnson
Table of Contents
Section 1 - Overview of Company and Client Business Case 3
Section 2 - Application Requirement Elicitation Strategy 5
Section 3 - System Components and Design Requirements 7
Section 4 - Methodology for Application Development Process 8
Section 5 - Complete Features and Trade-off Analysis 10
Section 6 - Milestones and Deliverables Based on Date and Dependencies 11
Section 7 - System Architecture Aligned with System Requirements 12
Section 8 - Technical Design Document 13
Section 9 - Design Review Checklist 14
Section 10 - Testing and Deployment 15
References 16
Section 1 - Overview of Company and Client Business Case
The company Education Information Systems. (EiS) is an information and management company that specializes in the creation and care of large-scale educational information and technology systems. EiS has implemented and managed systems ranging from the pre-K to 12th year primary school systems, and is developing larger scale systems to facilitate collegiate, graduate and post graduate educational institutions. EiS is a privately held organization that has the primary focus of providing the best possible systems to help grow the educational sector. Previous clients have implemented system wide software replacement and upgrades. With a stellar track record of previous educational institutions, and references, EiS has completed all the projects on time, and within budgetary guidelines. All problem issues or negative feedback from clients were handled in professional and timely manner that resulted in a completely satisfied client.
Moving toward post high school educational institutions, EiS is working with an extremely talented development team to move into the graduate and post graduate sector with ease. With new projects being developed, and more clients, EiS also works to recruit the best talent in the development, and technical aspects of information technology.
The information system to be developed by EiS for the institution will allow for all student, and faculty to store, share, and secure data. Utilizing a web-based UI, the information will be easily accessed, with the proper credentials. Data can be shared among staff, and students with preferences designed to mitigate corruption of data, loss of information, especially personal and financial information. All faculty and staff can be added to the application via an admin portal and all security is designated there. All remote access to the application will require a 2 factor
authentication system for another level of security to ensure that the proper access protocols are being followed. All information that is stored will be designed to the student or faculty member, and kept throughout the .
Running Header 1SYSTEM ARCHITECTURE2Unit .docx
The document provides an overview of the system architecture project for an education information systems company. It includes 10 sections that cover: an overview of the company and client case, requirements elicitation strategy, system components and design requirements, application development methodology, features and tradeoff analysis, milestones and deliverables, system architecture aligned with requirements, technical design document, design review checklist, and testing and deployment. The project aims to develop an information system for a higher education institution to allow secure sharing and storage of student and faculty data through a web-based interface.
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IT departments face pressure to improve business value by accelerating new applications while maintaining existing systems, which consume most resources. Outsourcing maintenance and development can help manage costs and resources to support current systems while enabling new initiatives for competitive advantage. While in-house teams still manage higher-level tasks, outsourcing arrangements are structured partnerships where vendors assume responsibility for delivery of business value from outsourced services, as measured by performance metrics in service level agreements. Both benefits and risks must be considered in planning and contracting for outsourced work.
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their needs. They have to understand how an ERP system is built; it involves the modification of an existing system with its own set of business rules. Deciding what to ask for and how to select the best option is a very complex operation and there is limited experience with this type of contracting in organizations. In this paper we discuss a particular experience with contracting
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Computerized Grading System 2016
This document proposes developing a computerized grading system for Metropolitan Academy of Manila to reduce teachers' workload and improve the accuracy of calculating and recording student grades. Currently, the school uses a manual grading system that is prone to errors and tedious for teachers who have large class sizes and multiple classes. The proposed system would allow teachers to input student grades, automatically calculate overall grades, and securely store student data. Developing this system would benefit teachers by saving them time and improving their efficiency, as well as benefiting students through more accurate grades and additional teacher preparation time.
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Planning the smudie 'to be' model
This document outlines the plan to develop an aspirational "to be" model of the student information management system at Swansea Metropolitan University. It will incorporate lessons learned from evaluating the current "as is" model to identify areas for improvement. The modeling process will use enterprise architecture techniques along with elements from soft systems and viable systems modeling. It aims to improve processes, increase consistency and accuracy of information, and enhance the student and staff experience of the system. Key aspects of the plan include developing subsystem models using mapping tools, assessing governance, and engaging stakeholders in an iterative process to design optimal systems.
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Information System's Planning and Change Management
- 1. Information System Planning and Change Management Inam ul Haq Lecturer in Computer Science University of Education Okara Campus Inam.bth@gmail.com, organizer@dfd-charity.com UniversityofEducationOkara Campus 1
- 2. Benefits of IS Planning (1) UniversityofEducationOkara Campus 2
- 3. Benefits of IS Planning (2) UniversityofEducationOkara Campus 3
- 4. EffectiveManagementofanExpensiveandCriticalAsset totheOrganization • Does management know how much money the company is spending on IS? • Do managers realize how much each business application is costing? • Is IS worth maintaining? Do they know the cost per e-mail, the cost per help desk call, and the cost per server? • What is the company really getting for its investment, and will the systems meet the company’s needs in the future? Do managers know the level of service quality and responsiveness that IS delivers? Do they know how to manage IS costs through demand planning, capacity and resource UniversityofEducationOkara Campus 4
- 5. ImprovingCommunicationandtheRelationshipbetween theBusinessandISOrganization • Following this IS planning process will significantly improve communication between business management and the IS department. • Business management will obtain an excellent understanding of current IS, as well as learn how to identify risks and opportunities. • The IS organization will gain a greater understanding of the business direction and be able to identify how technology can assist with the company’s objectives. UniversityofEducationOkara Campus 5
- 7. IdentifyingOpportunitiestoUseTechnologyforaCompetitive AdvantageandIncreasetheValuetotheBusiness • Today, technology is integrated into every aspect of a business, business processes, and business interfaces. • To ensure IS provides a competitive advantage, a robust planning process is required in which the IS department is a true business partner and identifies business opportunities using technology. For example, an insurance company found that the cost of a transaction handled in person by an agent could cost $5 to $13, and a fully automated transaction on the Web costs only 3-6 cents, which can provide a tremendous competitive advantage. UniversityofEducationOkara Campus 7
- 8. Planning the Flow of Informationand Processes(Key Point) • Information is a valuable resource, and it is important to maximize its value for the corporation. • Planning and managing the flow of information throughout the organization can minimize labor, data redundancy, and inconsistency, in addition to increasing the quality and accuracy of the information. • When systems grow haphazardly over time, islands of information can develop, resulting in additional labor to maintain the different systems. UniversityofEducationOkara Campus 8
- 9. EfficientlyandEffectivelyAllocatingInformation SystemsResources UniversityofEducationOkara Campus 9
- 10. ReducingtheEffortandMoneyRequiredThroughout theLifeCycleofSystems The approval step also consumes a large amount of time, because costs are generally more than management. Management starts asking questions such as, “Do we really need it?” “Are there less expensive alternatives?” “What are the real benefits to be gained?” Implementation takes longer than approval because it is an inefficiently planned execution, business process changes, or priorities are not clear. UniversityofEducationOkara Campus 10
- 11. Bonus Assignment • Group of students may choose for Planning a new IS in real time environment. • Discuss with teacher for detail • Marks = 4 • Deadline = 20 days from start UniversityofEducationOkara Campus 11
- 12. Change Management (1) • According to research conducted by Standish Group, as many as 40% of information system development and implementation projects fail to complete. UniversityofEducationOkara Campus 12
- 13. Change Management (2) • As changes are difficult to predict, and tend to occur with growing frequency, change management is becoming an increasingly significant subject. • It also encounters resistance of the staff to the changes, because project managers did not foresee staff's response to the changes occurring under the influence of the new system. • The dominant activity of the large-scale software industry is the production of changes to application systems. • Most changes are due to enhancements in functionality. UniversityofEducationOkara Campus 13
- 14. Change Management (3) • Due to rigid structure in existing systems and inadequate methods and tools for change management, implementing necessary changes consequent on new user requirements are often impossible within reasonable costs. • Alteration costs more then creating a new system, sometimes UniversityofEducationOkara Campus 14
- 15. References • A Practical Guide to Information Systems Strategic Planning, Tylor and Francis Group • Change Management in IS Development & Implementation, by Zoran Ćirić and Lazar Raković • Managing change in IS: Technological Challenges, Dag I.K. Sjøberg, University of Oslo, Norway UniversityofEducationOkara Campus 15