This document proposes developing a computerized grading system for Metropolitan Academy of Manila to reduce teachers' workload and improve the accuracy of calculating and recording student grades. Currently, the school uses a manual grading system that is prone to errors and tedious for teachers who have large class sizes and multiple classes. The proposed system would allow teachers to input student grades, automatically calculate overall grades, and securely store student data. Developing this system would benefit teachers by saving them time and improving their efficiency, as well as benefiting students through more accurate grades and additional teacher preparation time.
Thesis on Library Management System | LMS | Project ReportManish Sahani
ABSTRACT: A college library management is a project that manages and stores books information electronically according to student’s needs. The system helps both students and library manager to keep a constant track of all the books available in the library. It allows both the admin and the student to search for the desired book.It becomes necessary for Librarian to keep a continuous check on the books issued and returned. This task if carried out manually will be tedious and includes chances of mistakes. These errors are avoided by allowing the system to keep track of information such as issue date, last date to return the book and even fine information and thus there is no need to keep manual track of this information which thereby avoids chances of mistakes.This is one integrated system that contains both the student component and the librarian component.
Thesis on Library Management System | LMS | Project ReportManish Sahani
ABSTRACT: A college library management is a project that manages and stores books information electronically according to student’s needs. The system helps both students and library manager to keep a constant track of all the books available in the library. It allows both the admin and the student to search for the desired book.It becomes necessary for Librarian to keep a continuous check on the books issued and returned. This task if carried out manually will be tedious and includes chances of mistakes. These errors are avoided by allowing the system to keep track of information such as issue date, last date to return the book and even fine information and thus there is no need to keep manual track of this information which thereby avoids chances of mistakes.This is one integrated system that contains both the student component and the librarian component.
Mind’s Eye Solutions, Inc. is a leading provider of high-quality in biometric identity management systems, applications and services. Our global presence combines innovative products and services with a continuing dedication to customer support and social responsibility.
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Schools, Colleges and Universities & Offices agree, RF ID is the Identification Solution Provider, when it comes to education. Improve productivity, efficiency, save time, money and even lives with a fully integrated student ID system including access control, time and attendance and video surveillance
Mind’s eye launched “VIDYARTHI RAKSHA DIGITAL CARD” in 2012 especially for student secure& attendance system includes biometrics and Proximity Card based comprehensive attendance management system for schools and colleges. secure and automatic attendance management system for both, Students and Staff. Mind’ Eye is built on cutting edge modern technology and designed to help schools and Parents/Guardians to deal with problems of truancy/absenteeism . Not only will you be able to track and manage student attendance to a granular level
Mind’s Eye Solutions attendance software has an integrate facility of sending automatic SMS alerts to the Parents/Guardians of the students.
o
Mind’s Eye Solutions, Inc. is a leading provider of high-quality in biometric identity management systems, applications and services. Our global presence combines innovative products and services with a continuing dedication to customer support and social responsibility.
The company's offerings include a wide range of multi model biometric solutions, which are used to capture and process the unique physiological characteristics of individuals to verify their identities—protecting and securing people, property and privacy.
Schools, Colleges and Universities & Offices agree, RF ID is the Identification Solution Provider, when it comes to education. Improve productivity, efficiency, save time, money and even lives with a fully integrated student ID system including access control, time and attendance and video surveillance
Mind’s eye launched “VIDYARTHI RAKSHA DIGITAL CARD” in 2012 especially for student secure& attendance system includes biometrics and Proximity Card based comprehensive attendance management system for schools and colleges. secure and automatic attendance management system for both, Students and Staff. Mind’ Eye is built on cutting edge modern technology and designed to help schools and Parents/Guardians to deal with problems of truancy/absenteeism . Not only will you be able to track and manage student attendance to a granular level
Mind’s Eye Solutions attendance software has an integrate facility of sending automatic SMS alerts to the Parents/Guardians of the students.
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School management system project Report.pdfKamal Acharya
Education system forms the backbone of every nation. And hence it is important to provide a strong educational foundation to the young generation to ensure the development of open-minded global citizens securing the future for everyone. Advanced technology available today can play a crucial role in streamlining education-related processes to promote solidarity among students, teachers and the school staff. School Management System(SMS) consists of tasks such as registering students, attendance record keeping to control absentees, producing report cards, producing official transcript, preparing timetable and producing different reports for teachers, officials from Dr.Mohiuddin Education foundation and other stakeholders. Automation is the utilization of technology to replace human with a machine that can perform more quickly and more continuously. By automating SMS documents that took up many large storage rooms can be stored on few disks. Transcript images can be annotate. It reduces the time to retrieve old transcripts from hours to seconds.
How school software can contribute to effective learning?mayank jain
Indian education has evolved throughout the years. In the future, technology will continue to play a significant role due to its scalability and cost-efficiency. The examination process can be streamlined with the use of school management software.
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Open source student management system,as its term suggests, successfully supports and aids the functions of an educational institution’s admin department.
The study is an online, computer aided tool that was designed primarily for the conduct of online examination. The system
was created using PHP, a web based scripting language, and MySQ
L as the database software. The system focuses on
the automation of students' examinations; preparation, scheduling, checking and grading. A database is provided for the
storage of exam questions, answers to questions and students' records. The system allo
ws instructors to create an exam
by entering questions with its corresponding answers into the database. Instructors are provided with three options on the
type of exam; these include, True or False, Multiple Choice and Fill in the Blanks.
There are three
account types based on the intended users. One is the Administrator Account; this can be used to create
instructor accounts. It can also be used to delete or suspend other accounts based on activity status. The Instructor
Account allows teachers to create
student accounts and enroll the same. This account can be used also to create,
activate, edit, delete exams and monitor students' performances. The Student Account is for the officially enrolled students
where they can take exams and view scores even from
previous examinations.
This software allows instructors to keep track of students' performances from all exams since the results will be stored in a
database linked to an online system. While taking the online exam, students can choose the number of exa
m questions
that will be displayed on the screen at a given time.
A student can take the exam only on the specified date and time set by the instructor. Ideally, a particular exam should be
taken only once. In cases of retakes due to valid reasons and spe
cial exam considerations, the instructor is given the
option to administer the previously activated exam, edit or create a new set of questions.
One limitation though, this online system is not to be used to compute for the class performance for the final
grade since
this requires other components such as seat works, graded recitations, laboratory activities, etc. This only computes and
shows the scores from previous exams and the average.
School Management App in order to perform all the tasks in a controlled and s...uniprint
Every school has lots of tasks to perform. So in order to perform all the tasks in a controlled and systematic manner we need to automate and accomplish all the frantic and baffling work with the help of easy decision making system.
The foremost objective of this app is to provide a solution. to the problems faced by conventional school management solutions. Genius Public High School aims to reduce tedious paper works and makes the management of the school more systematic. We cover all aspects of school management including student enrolment, Student performance tracking, Timetable, Fees collection, Examination, Report generation etc. The system also works as an interactive medium of communication among administrators, teachers, students and parents.
Note: 136 tried and tested IT service management processes.
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6 Things to Consider Before Choosing EdTech Solutions for Your InstitutionKavika Roy
Through customized functionality, new educational technology has transformed learning and saved educators' and students' time. It also improves efficiency and, like other technologies, offers convenience.
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Web School is an online school management software using ERP(Enterprise resource planning ). It includes a suite of integrated applications—that a school administration can use. It includes application to store student details, mark sheets, attendance records etc.
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This presentation emphasizes the importance of data security and legal compliance for Nidhi companies in India. It highlights how online Nidhi software solutions, like Vector Nidhi Software, offer advanced features tailored to these needs. Key aspects include encryption, access controls, and audit trails to ensure data security. The software complies with regulatory guidelines from the MCA and RBI and adheres to Nidhi Rules, 2014. With customizable, user-friendly interfaces and real-time features, these Nidhi software solutions enhance efficiency, support growth, and provide exceptional member services. The presentation concludes with contact information for further inquiries.
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Would you rather make your visitors feel burdened by making them wait? Or choose VizMan for a stress-free experience? VizMan is an automated visitor management system that works for any industries not limited to factories, societies, government institutes, and warehouses. A new age contactless way of logging information of visitors, employees, packages, and vehicles. VizMan is a digital logbook so it deters unnecessary use of paper or space since there is no requirement of bundles of registers that is left to collect dust in a corner of a room. Visitor’s essential details, helps in scheduling meetings for visitors and employees, and assists in supervising the attendance of the employees. With VizMan, visitors don’t need to wait for hours in long queues. VizMan handles visitors with the value they deserve because we know time is important to you.
Feasible Features
One Subscription, Four Modules – Admin, Employee, Receptionist, and Gatekeeper ensures confidentiality and prevents data from being manipulated
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One app for all industries – a Visitor Management System that works for any organisation.
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Visitor is registered and checked-in by the Receptionist
Host gets a notification, where they opt to Approve the meeting
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Host enters notes and remarks of the meeting
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Courier Management – Keeps a check on deliveries like commodities being delivered in and out of establishments
Alerts & Notifications – Get notified on SMS, email, and application
Parking Management – Manage availability of parking space
Individual log-in – Every user has their own log-in id
Visitor/Meeting Analytics – Evaluate notes and remarks of the meeting stored in the system
Visitor Management System is a secure and user friendly database manager that records, filters, tracks the visitors to your organization.
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Large Language Models and the End of ProgrammingMatt Welsh
Talk by Matt Welsh at Craft Conference 2024 on the impact that Large Language Models will have on the future of software development. In this talk, I discuss the ways in which LLMs will impact the software industry, from replacing human software developers with AI, to replacing conventional software with models that perform reasoning, computation, and problem-solving.
Experience our free, in-depth three-part Tendenci Platform Corporate Membership Management workshop series! In Session 1 on May 14th, 2024, we began with an Introduction and Setup, mastering the configuration of your Corporate Membership Module settings to establish membership types, applications, and more. Then, on May 16th, 2024, in Session 2, we focused on binding individual members to a Corporate Membership and Corporate Reps, teaching you how to add individual members and assign Corporate Representatives to manage dues, renewals, and associated members. Finally, on May 28th, 2024, in Session 3, we covered questions and concerns, addressing any queries or issues you may have.
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Why React Native as a Strategic Advantage for Startup Innovation.pdfayushiqss
Do you know that React Native is being increasingly adopted by startups as well as big companies in the mobile app development industry? Big names like Facebook, Instagram, and Pinterest have already integrated this robust open-source framework.
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Cross-facility research orchestration comes with ever-changing constraints regarding the availability and suitability of various compute and data resources. In short, a flexible data and processing fabric is needed to enable the dynamic redirection of data and compute tasks throughout the lifecycle of an experiment. In this talk, we illustrate how we easily leveraged Globus services to instrument the ACE research testbed at the Oak Ridge Leadership Computing Facility with flexible data and task orchestration capabilities.
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A Comprehensive Look at Generative AI in Retail App Testing.pdfkalichargn70th171
Traditional software testing methods are being challenged in retail, where customer expectations and technological advancements continually shape the landscape. Enter generative AI—a transformative subset of artificial intelligence technologies poised to revolutionize software testing.
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In this solver, the Helmholtz equation can be solved by helmholtzFoam. Also, the Helmholtz equation with uniformly dispersed bubbles can be simulated by helmholtzBubbleFoam.
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The U.S. Geological Survey (USGS) has made substantial investments in meeting evolving scientific, technical, and policy driven demands on storing, managing, and delivering data. As these demands continue to grow in complexity and scale, the USGS must continue to explore innovative solutions to improve its management, curation, sharing, delivering, and preservation approaches for large-scale research data. Supporting these needs, the USGS has partnered with the University of Chicago-Globus to research and develop advanced repository components and workflows leveraging its current investment in Globus. The primary outcome of this partnership includes the development of a prototype enterprise repository, driven by USGS Data Release requirements, through exploration and implementation of the entire suite of the Globus platform offerings, including Globus Flow, Globus Auth, Globus Transfer, and Globus Search. This presentation will provide insights into this research partnership, introduce the unique requirements and challenges being addressed and provide relevant project progress.
First Steps with Globus Compute Multi-User EndpointsGlobus
In this presentation we will share our experiences around getting started with the Globus Compute multi-user endpoint. Working with the Pharmacology group at the University of Auckland, we have previously written an application using Globus Compute that can offload computationally expensive steps in the researcher's workflows, which they wish to manage from their familiar Windows environments, onto the NeSI (New Zealand eScience Infrastructure) cluster. Some of the challenges we have encountered were that each researcher had to set up and manage their own single-user globus compute endpoint and that the workloads had varying resource requirements (CPUs, memory and wall time) between different runs. We hope that the multi-user endpoint will help to address these challenges and share an update on our progress here.
Modern design is crucial in today's digital environment, and this is especially true for SharePoint intranets. The design of these digital hubs is critical to user engagement and productivity enhancement. They are the cornerstone of internal collaboration and interaction within enterprises.
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Recreation management software streamlines operations by automating key tasks such as scheduling, registration, and payment processing, reducing manual workload and errors. It provides centralized management of facilities, classes, and events, ensuring efficient resource allocation and facility usage. The software offers user-friendly online portals for easy access to bookings and program information, enhancing customer experience. Real-time reporting and data analytics deliver insights into attendance and preferences, aiding in strategic decision-making. Additionally, effective communication tools keep participants and staff informed with timely updates. Overall, recreation management software enhances efficiency, improves service delivery, and boosts customer satisfaction.
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Computerized Grading System 2016
1. Computerized Grading
System for Metropolitan
Academy of Manila
Christelle Joy Barreno, Amanda Arevalo,Anderson Emmanuel
Abundo,and Chriselle Laput
2. [Type text] Page 1
1.0 Introduction
People nowadays are living in an information age dependent upon digital
Information. Digital information is electronic information, the result of computer
processing. Every type of job relies upon getting information, using it, managing it,
and relaying information to others. Computers enable the efficient processing and
storage of information.
A grading system plays a key role in the management system of any
school. But, such systems do not often relate expectations, outcomes, and
performance. As each student desires to achieve a good score for each
assignment, exam, project and/or report, the whole process adds heavy
workload for teachers in order to make their evaluation fair, comprehensive, and
accurate. From the faculty perspective, these are necessary to avoid disagreement
from students and parents. A computerized grading system is a highly desirable
addition to the educational tool-kit, particularly when it can provide less effort and a
more effective and timely outcome.
Grading systems are designed to provide incentives for achievement and
assist in identifying problem areas of a student. It is the most commonly used
means of analyzing student performance, talents and skills. Students’ grades are
vital information needed in advancing to the next grade/year level and its accuracy
is very important.
Many teachers feel that the time they take in recording and computing for
the grades of their students is time that could be better spent elsewhere, like
preparing lessons, researching or meeting with their students. With the advent of
computer technology, more and more schools are taking advantage of a variety of
grading systems available both off-line and online that can help save time on
administrative tasks and give teachers more time to attend to other important
functions. However, a greater majority, especially small schools, government
3. [Type text] Page 2
schools, and schools in remote areas, still utilize the manual method of recording
and computing for the grades of the students.
The proponents of this study wish to reduce the workload of teachers by
eliminating the need for manual computation and recording of each grade. The
common problems encountered in manual recording and computations are error-
and file-handling, and redundancy. As the workload gradually increases with
growing amounts of grades and student lists that need to be attended, it becomes
tedious on the part of the teacher to proficiently manage them in time for
documentation and file submission to higher education authorities. As such, this
paper aims to produce a workable computerized grading system that will address
these issues.
1.1 Background of the Study
Metropolitan Academy of Manila School is a small private school in
Santa Ana, Manila. It was established four years ago and is utilizing the
manual system in almost all phases of their school work.
The school maintains a small staff of teachers and personnel as
compared to its growing population. There are teachers handling as much as
four different subjects, aside from being a class adviser and area coordinator.
Majority of the teachers handle three different grade levels.
Metropolitan Academy of Manila- School uses the manual way of
computing grades and adding information or records of both students and
professors. The process entails a lot of effort and by computing and storing of
data manually the process is prone to error especially for the professors who
handle two or more classes. By using the manual way of computing and
storing data, being prone to error is possible and just by a single mistake,
repeating the process may be required.
4. [Type text] Page 3
Developing a computerized grading system for Metropolitan
Academy of Manila would make the task of recording and computing grades
easier for the teachers. This will not only benefit the teachers of the school
but will also benefit the students because of the improvement in the accuracy
of calculations and in the proficiency and productivity of the teachers.
1.2 Statement of the Problem
1.2.1 General Problem
How to create a Computerized Grading System for
Metropolitan Academy of Manila.
1.2.2 Specific Problem
To create a module that will display the student’s record.
To promote automation awareness by reducing (if not
eliminating) manual tasks.
To avoid miscomputation of student’s grades.
To create a module that will automatically compute the
student’s grade.
1.3 Statement of the Objectives
1.3.1 General Objectives
The general objective of this study is to develop a
Computerized Grading System for Metropolitan Academy of Manila.
5. [Type text] Page 4
1.3.2 Specific Objectives
To create a module that will record the student’s name,
grade level and section.
To create a module that will record the student’s grade for
quizzes, recitation, project, and quarterly exam.
To create a module that will compute the student’s
quarterly grade based on inputted data.
To create a module that will secure and maintain the
integrity of data.
1.4 Significance of the Study
The computers provide convenience to its user through the easier
and faster way of recording information. Population of students in almost all-
educational institution is rapidly increasing so great demand in teaching force
is also becoming higher.
Grading System is a very important aspect of a school’s operations
and goals. The students are graded to measure their performance and
knowledge in every grading period. Teachers spend massive time to
accurately compute the grades of the students using their calculators, and, in
earlier times, teachers manually solve grades using paper and pen.
The basic objective of a grading system is to communicate to parents
a periodic evaluation summarizing significant factors of the student’s
adjustment in the total education program. The cumulative purpose of the
grading system is to supply the parent a composite statement of educational
process in a specified period of time for the student in selected areas of
learning.
6. [Type text] Page 5
A computerized grading system for Ministry Catholic School will
provide a marked improvement in the way teachers record and compute for
the grades of students. The study will be a great help to the following:
Faculty Teachers
Teachers would be able to record and compute for the
grades of their students faster thereby lessening their
workload and providing them with added time to attend to
other functions. This in turn would improve their efficiency as
teachers.
School Administrators
School Administrators no longer have to re-compute the
grades of each student to check on their accuracy. Reports
such as grading sheets and class records can be submitted
on time.
Students
Students can now look forward to better lessons since their
teachers would have added time to prepare for them their
lesson plans.
1.5 Scope and Limitation
Scope:
Can view the students records
Can compute the students grades
The system is password protected
7. [Type text] Page 6
Limitations:
The system cannot print the student’s grades.
The system is cannot be viewed online.
The system has no password recovery.
2.0 Methodology of the Study
The Fourth Generation Technique (4GT) is based on NPL that is the Non-
Procedural Language techniques. Depending upon the specifications made, the
4GT approaches uses various tools for the automatic generation of source codes.
It is the vital tool which uses the non-procedural language for Report generation,
Database query, Manipulation of data, Interaction of screen, Definition, Generation
of code, Spread Sheet capabilities, High level graphical capacity etc.
Like any other models used, the 4GT approach requires the requirement
analysis step. Once the requirement analysis is done up to the expectations, its
translation into the operational prototype begins. The most important phase in the
4GT approach is the customer developer approach, all the major decisions
regarding the implementations, costs and functioning of the system is taken in this
phase.
The Fourth Generation Technique (4GT) is usually successful in
implementing smaller applications as we can easily switch from the requirement
analysis phase to the implementation phase. Prototypes of any applications can be
easily developed with the help of the 4GT approach. This prototype helps the
clients to give a rough idea of how the system will look when it is done. The 4GT
model is very useful approach in small projects but it is not a dominant approach
for large software development.
8. [Type text] Page 7
3.0 Data Gathering Procedure and Output
Requirement Gathering
Requirement gathering is usually the first part of any software product.
This stage starts when you are thinking about developing software. In this phase,
you meet customers or prospective customers, analyzing market requirements and
features that are in demand. You also find out if there is a real need in the market
for the software product you are trying to develop.
In this stage, marketing and sales people or people who have direct
contact with the customers do most of the work. These people talk to these
customers and try to understand what they need. A comprehensive understanding
of the customers’ needs and writing down features of the proposed software
product are the keys to success in this phase. This phase is actually a base for the
whole development effort. If the base is not laid correctly, the product will not find a
place in the market. If you develop a very good software product which is not
required in the market, it does not matter how well you build it. You can find many
stories about software products that failed in the market because the customers
did not require them.
Design Strategy
Design strategy Is a discipline which helps firms determine what to make
and do, why do it and how to innovate contextually, both immediately and over the
long term. This process involves the interplay between design and business
strategy, forming a systematic approach integrating holistic-thinking, research
methods used to inform business strategy and strategic planning which provides a
context for design. While not always required, design strategy often uses social
research methods to help ground the results and mitigate the risk of any course of
action. The approach has proved useful for companies in a variety of strategic
scenarios.
9. [Type text] Page 8
Implementation
Implementation is the realization of an application, or execution of a plan,
idea, model, design, specification, standard, algorithm, or policy. An
implementation is a realization of a technical specification or algorithm as a
program, software component, or other computer system through programming
and deployment. Many implementations may exist for a given specification or
standard. For example, web browsers contain implementations of World Wide Web
Consortium-recommended specifications, and software development tools contain
implementations of programming languages.
Testing
Testing can never completely identify all the defects within software.
Instead, it furnishes a criticism or comparison that compares the state and
behavior of the product against oracles—principles or mechanisms by which
someone might recognize a problem. These oracles may include (but are not
limited to) specifications, contracts, comparable products, past versions of the
same product, inferences about intended or expected purpose, user or customer
expectations, relevant standards, applicable laws, or other criteria.
A primary purpose of testing is to detect software failures so that defects
may be discovered and corrected. Testing cannot establish that a product
functions properly under all conditions but can only establish that it does not
function properly under specific conditions. The scope of software testing often
includes examination of code as well as execution of that code in various
environments and conditions as well as examining the aspects of code: does it
do what it is supposed to do and do what it needs to do. In the current culture of
software development, a testing organization may be separate from the
development team. There are various roles for testing team members.
Information derived from software testing may be used to correct the process.
10. [Type text] Page 9
4.0 The Existing System
The current data base used by the Metropolitan Academy of Manila is
Microsoft Office Excel 2010. Their method is traditional for recording, computing
and updating student files. Everything they do is manually encoded.
4.1 Company Background
11. [Type text] Page 10
Metropolitan Academy of Manila (MAM) is a religious, non-stock, non-
profit educational institution founded in August 1996 in Sta. Ana, Manila. It is
supervised and operated by One Body Christian Church and Ministries.
Metropolitan Academy of Manila (MAM) offers pre-elementary,
elementary and high school levels to qualify students without discrimination
and prejudice as to religious affiliations and family background.
The school’s guiding vision is focused on Ministering to the total
person of the students attaining Excellence in Academic and Christian
Education and Spiritual Maturity to cope with the Christian mandate of world
evangelization. It is their Mission to instill the Authentic Christian identity
among students, educate and train them in the ministering of the Lord Jesus
Christ, commitment to God and service to our country and fellowmen.
Everyone in the school are all willing to help and pray for the general welfare
of each family and the community at large and bring the message of peace
and reconciliation among men in all walks of life.
Complementing the school’s desire to teach each student the fear of
God and respect for authority and elders are the team-oriented organization
of Faculty Teachers, Staff, Administration and Board of Trustees sensitive
and responsive to needs and changes relevant to the institutional aims.
At present, the school employs a total of twenty (28) teaching and non-
teaching personnel and is catering to an average yearly enrollment of seven
hundred (700) students.
As an institution being supervised by One Body Christian Ministries
(OBCM), the school maintains very affordable tuition fees that are suitable to
average to low income families. Due to their limited funds, the school
maximizes its workforce to attend to every student needs that results to
overloaded teachers and school personnel.
12. [Type text] Page 11
Although the school has a handful of computers donated to them, they
still use the traditional way of maintaining files and records that are all
manually done.
4.2 Description of the System
The current system being implemented by Metropolitan Academy of
Manila is the traditional method of recording, calculating, and maintaining
student grades and records. Everything is done manually.
Student information is written on paper forms during enrollment. The
registrar prepares a list of official enrolled students and gives copies to the
principal and to the teachers. The teachers write down the names of the
students in their class records for every subject and section he or she is
handling and enters the rating of the students for every grade component.
The teachers manually compute the grade of the students using a calculator
and submit their class records to the principal for checking.
The principal checks the grades one by one and if errors are found, the
class record is returned to the teacher, who re-computes the grade and
submit it again to the principal for checking. Correct and verified grades are
then given back to the teacher to be submitted to the registrar who prepares
the students’ report cards.
This type of system is very tedious and takes along time. Manually
calculating, checking and re-computing the grades of students are very
difficult and are very prone to human errors. Added to this is the money being
spent by the school for paper files and forms, cabinets and other things
needed to store student data and records.
13. [Type text] Page 12
SUBJECT GRADE
COMPONENTS
SUBJECT GRADE
COMPONENTS RATING
4.3 Data Flow Diagram
4.4 Data Dictionary
Class Record / Grading Sheet – a written document consisting of
student names, and their grades for each grade component
Grade – numeric equivalent of a student’s performance in subject or
grade component.
COMPUTE SUBJECT AVERAGE GRADE
PRINCIPAL
SUBJECT AVERAGE GRADE FOR
CHECKING
OFFICIAL LISTOF
STUDENTS
REGISTRAR
TEACHER
S
T
U
D
E
N
TERRONEOUSSUBJECTAVERAGE
GRADE
SUBJECTAVERAGEGRADESFORRECORDINGSUBJECT AVERAGE GRADES FOR
RECORDING
STUDENT
REPORT CARD PARENTS
CHECKSUBJECT
AVERAGE GRADE
ERRONEOUS SUBJECT
AVERAGE GRADE
SUBJECT AVERAGE
GRADES FOR
RECORDING
14. [Type text] Page 13
Erroneous Subject Average Grade – Subject Grade Components that
contain errors in calculations that are returned to the teacher for re-
computation.
Official List of Students – List of student names who are officially
enrolled in the school for the current schoolyear.
Registrar – the person in charge of recording and maintaining student
information and grades.
Student – a person who is officially enrolled for the current school year
Student Report Card – a report given to the parents containing the
grades of the student for a given quarter.
Subject Average Grade – The grade of the student for the subject as
computed by the teacher and that appears on the Student Report
Card. It is determined by the sum of all ratings for the different grade
components divided by the total number of grade components.
Subject Average Grade for Checking – computed grades based on the
different grade components to be checked by the Principal for
accuracy.
Subject Average Grade For Recording – Student grades that have
been checked and verified to be correct by the principal that is returned
to the teacher for submission to the registrar who then records it on the
student’s Report Card and Transcript of Records.
Subject Grade Components – Activities undergone by a student in
which he or she is rated by the teacher. Grade components are
composed of the following:
15. [Type text] Page 14
Attendance – presence or absence of a student during class
periods
Seatwork/recitation – activities given by the teacher to be
performed during class hours. It can be oral (recitation) or
written (seatwork).
Quizzes - short test on topics previously discussed or given
as assignments
Periodical Exam – long test given at the end of every quarter
covering topics discussed within the quarter.
Subject Grade Components Rating – the mark or rating given by the
teacher to the different subject grade components based on the
performance of the student in these grade components.
Teacher – A school faculty member who is teaching the subject, rates
student’s performance on the different subject grade components, and
computes for the subject average grade of the student.
4.5 Problem Areas
With our research and interview with the staff of the Metropolitan
Academy of Manila, We the proponents found out these problems on their
manual system. Here are the following:
Redundancy of work and data
There is redundancy of work and data, particularly when it comes to the
recording of the names of the students and in the checking of their
grades. The student’s list that is given by the Registrar has to be written
by the teachers in their class records. This is done by every teacher for
every subject the he or she is teaching and for every section he or she is
16. [Type text] Page 15
handling. If a teacher is teaching three subjects with the same section,
then he or she has to write the names of the students three times, one for
every subject handled. The principal has to manually re-compute the
grades of the students just to make sure that these are correct before
these can be submitted to the registrar.
Time spent in calculating and checking grades
Grades are recorded and computed manually by teachers. This is a very
tedious task and is very time consuming. The principal has to check each
grade to make sure that no errors are committed in the computation. If
errors are found, it goes back to the teacher concern to make the
necessary changes. It then goes back again to the principal for checking.
This cycle continues until all the grades have been verified to be correct.
Accuracy of information
Aside from being time consuming,manual method of recording and
computing for the grades of the student is prone to human error. More
often than not, teachers rush through deadlines in the submission of
grades and because of this, the accuracy of the grades are affected. The
principal still has to double check each grade to ensure its accuracy.
5.0 The Proposed System
The Proposed System that we developed for Metropolitan Academy of
Manila will be efficient in terms of time consuming, space and lessen the costs
from their previous data base. Our proposed system has a security feature of
which the admin and the teachers are the users by using the log-in form by typing
the username and password. In general, our proposed system uses Microsoft
17. [Type text] Page 16
office 2010 for our database and Microsoft Excel VBA as the programming
language for our developed system.
5.1 System Overview
The proposed system is developed using VBA Excel. It improves
working methods by replacing the activities done manually with the computer-
based system. By automating every activity of the manual system being
employed by the school, work becomes easier and grades are computed
accurately in less time.
The proposed system is simple, interactive and has a very user-
friendly interface such that even those with little or no knowledge about
working with computers can easily operate it. A welcome screen starts the
program and the teachers log-in by entering their username and password.
5.2 Process Specification
The proposed system is composed of three main modules, namely the
registration module where pertinent student information are entered, the
subject module, where the teacher enters the rating of the student for each
grade component, and the grade computation module, where the grade of the
student is calculated based on the inputted ratings for each grade component.
After the teacher logs-in, the main menu is displayed containing three
(3) options, namely, to enter student information, to enter student grades, or
to view student information.
The process begins with the entry of student information (module 1).
This is where pertinent student data, such as student name, address, parents
name, contact numbers, etc., are entered and stored in a student information
database.
18. [Type text] Page 17
Using the data from the student information database, the teacher
chooses a subject and enters the rating of the student in each grade
component (module 2). The grades are stored in the subject’s database.
The grades stored in the subject’s database are then retrieved and
used in computing for the grade of the student (module 3).
5.2.1 Data Flow Diagram
Student GradesUsername
Password
Student Information
Student Grade
Component Rating
Computerized Grading
System
DATA INPUT PROCESS
INFORMATION
OUTPUT
PROPOSED SYSTEM BASIC DIAGRAM
PROPOSED SYSTEM DATA FLOW DIAGRAM
19. [Type text] Page 18
5.2.2 Data Dictionary
Component Grade - the mark or rating given by the teacher to
the different components scores, based on the performance of
the student in these grade components.
Component Scores – the scores obtained by the student in a
particular subject component.
Student Information – pertinent data about the student such as
student’s name, address, birth date, parents’ name, etc.
Student Information Database – the database where student
information data are stored.
Subject Database – the database where the component grades
and subject grade are stored.
Subject Grade - The grade of the student for the subject
resulting from the subject grade computation process.
TEACHER
Grading System
REGISTRAR
Student
Information STUDENT
Student
Information
Component
Scores
Component
Grade
Subject
Grade
20. [Type text] Page 19
5.3 Data Specification
5.3.1 Entity Relationship Diagram
The proposed system is composed of 3 entities as shown in the
following Entity Relationship Diagram:
HAS
SUBJECT HAS SUBJECT
NAME
F
COMPONENT
RATING
STUDENT HAS
E
HAS SUBJECT GRADE
H I
HAS TEACHER
G
B
STUDENT GIV
E
STUDENT
INFORMATION
A
TEACHER
SUBJECTHAS
B
HAS
Component
Scores
MAKE
C D
21. [Type text] Page 20
STUDENT INFORMATION
First Name Address
Birth DateAge
Gender
Mother’s
Name
Father’s
Name
Telephone
Number
Mobile
Number
EParent’s
Marital
Status
Middle Name Last Name
A
Username Password Component
Rating
Subject
Name
TEACHER HAS SUBJECT HAS STUDENT
Student
Name
C
E
G
H
F
RATES
COMPONENT
SCORES
SUBMITS SUBJECT GRADE
D I
22. [Type text] Page 21
5.3.2 Tables / Files Layout
Table 1: Student Information Table – contains the information about
the student that is provided to the school by the student upon
enrollment.
Table 2: Student Record Table Per Section Per Subject – contains
the grades of the student as entered by the subject teacher.
23. [Type text] Page 22
5.4 Screen Layout / Specification
Screen 1: Welcome Screen
This is the first screen that will be displayed. Pressing the Login button
will display the Log-in Screen (Screen 2).
Screen 2: Log-in Screen
This is the next screen that will be shown after pressing the Log-in
button. Here, the user enters his/her UserID and Password in order to enter
the program. Pressing the Log-On button will display the Main Menu (Screen
3). Pressing the Exit button will close the program.
24. [Type text] Page 23
Screen 3: Main Menu Screen
The Main Menu Screen displays the options that the user can choose
from.
Screen 4 : Student Registration Screen
This screen is shown upon pressing the Register Student button
of the Main Menu. This is where the user will enter pertinent
information about the student and assign the student to a particular
section.
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Screen 5 : Subject Grade Screen
The Subject Grade Screen is intended for the subject teacher and this
is where the teacher will enter the grades of the student. Pressing the Math
Grade Button, for example, will display the Math Screen for entering grades.
Screen 6 : Search Student Screen
The Search Student Screen is intended for searching information
about a student using the Student Number as the search key. Once found,
data about the student is displayed on the screen, together with the grades of
student per subject per grading period.
26. [Type text] Page 25
5.5 Report / Form Specification
Form 1 : Student Information/Registration
Form 2 : Student Grade Per Section Per Subject
5.6 Program / Module Specification
The following is a general layout of the system :
27. [Type text] Page 26
Welcome Screen
RegisterLog-In Screen
View
Section
View
Student
Info
Search
Student
View Seat
Plan
Add Grade
View
Report
Card
Student
Registration
Screen
Select
Screen
Section
Screen
Student
Information
Table
Section
Screen
Section Report
Screen
Student
Registration
Screen
Search Student
Screen
Seat Plan
Screen
Subject Grade
Screen
Report Card
Screen
MODULE 1
SUB MODULE 1A SUB MODULE 1B SUB MODULE 1C
MODULE 2 SUB MODULE 2A SUB MODULE 2B
MODULE 3 SUB MODULE 3A
MODULE 4
SUB MODULE 4A
MODULE 5 SUB MODULE 5A
MODULE 6
SUB MODULE 6A SUB MODULE 6B
MODULE 7 SUB MODULE 7A
28. [Type text] Page 27
6.0 System Coding (Prototype)
Login :
Private Sub CommandButton1_Click()
If ComboBox1.Text = "Admin" Then
If TextBox2.Text = "qwerty" Then
LoginForm.Hide
Interface.Show
Unload Me
Else
MsgBox "Username or Password is Incorrect"
End If
ElseIf ComboBox1.Text = "Registrar" Then
If TextBox2.Text = "asdfg" Then
Interface.Grade.Enabled = False
Interface.Report.Enabled = False
LoginForm.Hide
Interface.Show
Unload Me
Else
MsgBox "Username or Password is Incorrect."
End If
ElseIf ComboBox1.Text = "Teacher" Then
If TextBox2.Text = "zxcvb" Then
Interface.Registration.Enabled = False
LoginForm.Hide
Interface.Show
Unload Me
Else
MsgBox "Username or Password is Incorrect."
End If
Else
MsgBox "Username or Password is Incorrect"
End If
End Sub
Private Sub CommandButton2_Click()
End
Sheet8.Select
End Sub
29. [Type text] Page 28
Interface :
Private Sub CommadButton2_Click()
Unload Me
Subjects.Show
End Sub
Private Sub CommandButton3_Click()
Unload Me
End
End Sub
Private Sub CommandButton4_Click()
Confirmation.Show
Unload Me
Sheet8.Select
End Sub
Private Sub Grade_Click()
Interface.Hide
SGrade.Show
End Sub
Private Sub Logout_Click()
response = MsgBox("Are you sure to logout?", vbOKCancel)
If response = vbCancel Then
Interface.Hide
Interface.Show
End If
If response = vbOK Then
MsgBox "You have successfully loggout."
Unload Me
Sheet8.Select
End If
End Sub
30. [Type text] Page 29
Private Sub Registration_Click()
Sheet1.Select
Interface.Hide
StudentReg.Show
End Sub
Private Sub Report_Click()
End Sub
Private Sub Seach_Click()
Interface.Hide
Search.Show
End Sub
Private Sub Section_Click()
Interface.Hide
SSection.Show
End Sub
Private Sub SPlan_Click()
VSeatPlan.Show
End Sub
Private Sub StudentInfo_Click()
Sheet1.Select
Interface.Hide
End Sub
Private Sub Subject_Click()
End Sub
Private Sub UserForm_Click()
End Sub
31. [Type text] Page 30
6.1 Programming Language
The main programming language used in developing the system is
Visual Basic for Application (VBA). Developed by Microsoft Corporation,
Visual Basic for Application allows the development of user-defined functions
and the automation of certain processes and calculations. Visual Basic for
Applications is a standard feature of Microsoft Office products. It allows user a
level of customization beyond what is typically available in Microsoft Office
product, such as Excel, Word and Power Point. A user types commands into
an editing module to create a macro. Macros can allow the user to
automatically generate customized reports, charts and perform other data
processing functions. Within the finance industry, VBA for Excel is commonly
used to develop and maintain complex.
6.2 Special Purpose Language Tools
Special purpose Language Tools were also used, particularly :
MS Excel for the creation of tables and database and in
conjunction with Visual Basic for Application.
MS Word for the documentation of the system
MS Paint for the developing of the Data Flow Diagram and
screen printing and cropping for screenshots used in
documentation of the system.
Adobe Photoshop for image editing. This is a graphics editor
that is most popularly used because of programs for image
manipulation. It is used widely by graphics professionals for
all sorts of tasks including website design. Developed by
Adobe Systems Inc. Photoshop is considered one of the
leaders in photo editing software.
32. [Type text] Page 31
7.0 System Testing Plan
In this part the system is tested. The separate modules are brought
together and tested as a complete system. The system is tested to ensure that
interfaces between modules work and with the expected volume of data and that
the system does what the user requires.
7.1 Testing Stages
We employed three testing stages in the development of the system.
The first testing stage was during the creation of the program forms and
modules. We tested each form and module with random data to know if it is
working.
The second testing stage was conducted when the different program
modules were put together. Testing begun immediately after joining the first
two modules to make sure that data are synchronized, the interfaces between
the modules work, and that there are no broken links. This process was
repeated until all the modules were put together.
The last stage was testing the entire system using sample data. Here,
we asked the help of other students to try our system to check if all
unexpected data entries are covered. We also tested the system using other
computers and laptops to test the accuracy of the path were data are stored.
7.2 Testing Schedules
February 10 – Individual testing of all userforms and modules,
checking for the accuracy of grade computation and if the
information entered and produced are added and stored in the
database.
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February 13– User form testing and debugging of errors, like no
data display.
February 23– System test. We tested the whole system after errors
were corrected.
March 2 – the system was tested in other computers. No problems
were encountered.
8.0 System Implementation Plan
The Computerized Grading System for Metropolitan Academy of Manila is
designed to be a stand-alone system. Hence, no networking connectivity is
needed and it can be installed and executed in any number of computer units.
8,1 Resource Requirements
8.1.1 Hardware Requirements
Central Processing Unit
Pentium, Dual Core, or higher processor. The higher
the processor, the faster is the processing time.
At least 512MB RAM (random access memory).
Hard Disk
USB port, CD or DVD Drive for file backup
Input Devices
Mouse – used for selecting menu options
Keyboard – used for entering information.
34. [Type text] Page 33
Output Devices
Monitor – a device where information is displayed for
the user
8.1.2 Software Requirements
Operating System : MS Windows XP or Windows 7
Application Software : MS Office
8.1.3 Human Resource Requirements
The system that we developed is simple and user-friendly
such that no special skills or training are needed to operate it.
Basically, the system will need a System Administrator and a user.
The System Administrator (Admin) is the one in-charge of the
entire system. This person should be knowledgeable in basic computer
operation, like opening and closing programs and file management,
The user is any person who knows how to use a computer.
For this study, the users are the teachers and the Registrar of
Metropolitan Academy of Manila.
8.2 Implementation Plan
8.2.1 Site Preparation
Prior to the installation of the Computerized Grading System,
a site inspection is conducted to determine if the available computer
35. [Type text] Page 34
units of the school meet the hardware and software requirements of
the system.
The computer units that will be used are then placed in a
designated space within the Registrar’s Office. This is where the
teachers will be encoding their grades.
8.2.2 Personnel Training
A five-day training program on the operation of the system will
be conducted for all users. This training program will be held at
Metropolitan Academy of Manila and will be scheduled after the end of
the of current school year, when the teachers are no longer busy with
their school work.
The training program will include a introduction to the
developed system, emphasizing on how the usual activities done in the
manual system recording of student information and the computation
of grades are automated. Program modules that perform each step of
the manual system will be explained, highlighting the results of the
processes and their connection to the entire system. Each menu option
will be tackled so that the users would know which option to choose for
their intended activity.
The main part of the training program will be on running the
entire system with sample data so that the users will be confident in
using the system. The sample data that will be used are the previous
records of the students so that the accuracy of computations can be
stressed and the users would have a clear understanding of the entire
system.
36. [Type text] Page 35
8.2.3 System Conversion
All of the computer units of Metropolitan Academy of Manila
are operating in MS Windows XP and MS Windows 7, hence, minimal
system conversion is required.
Upon installation of the Computerized Grading System,
program modules are checked and the necessary alterations are done
to ensure the path where databases will be created and stored is
correct. This is done for every installation of the system.
8.2.4 Data Conversion
Minimal data conversion is needed because the Computerized
Grading System will be implemented during the enrollment period for
school year 2014 – 2015. New data from students will be encoded
upon their enrollment.
8.2.5 Implementation Schedule
The implementation of the Computerized Grading System will
be implemented on April 21, 2014, the start of the enrollment period for
school year 2014-2015.
9.0 System Maintenance Plan
Inevitably, the system will need maintenance. Maintenance operation takes
place after the system has been installed.
Periodic maintenance of the system will be performed to address problems
that might arise during post implementation period. Contact numbers will be
provided to Metropolitan Academy of Manila that they can use in case of problems
arising from the use of the system.
37. [Type text] Page 36
Appendix
Bibliography
Books
Cabros, William C., A Feasibility Study of A Computerized Management,
Academic and Research Information System for the Mountain State Agricultural
College, 1979
Valacich, Joseph et al, Essentials of Systems Analysis & Design, 5th Edition,
Pearson Education South Asia PTE. LTD., 2004
Campbell, Ralph H., Automating Systems, California: Wadsworth Publishing,
1986
Websites
Computer Information in Education
http://www.wikibook.org/
http://dspace.slu.edu.ph/
Simple Grading System using Visual Basic.Net
http://www.sourcecodester.com/visual-basic /
A simple Student Registration and Grading System by Reydan Gatchalian 2006
http://www.planet-source-code.com/
Student Grading System 1.0 by Jake Rodriguez Pomperada
http://www.planet-source-code.com/
Student Grading System - Visual Basic
www.a1vbcode.com/
Resource Persons
Mrs. Juliet Guerremo
Administrator
Metropolitan Academy of Manila
Sta. Ana, Manila