The document presents a presentation by Agnes Molnar on managing and troubleshooting search within SharePoint, highlighting significant changes and challenges in search administration and troubleshooting. Key points include the complexities of the architecture, configuration issues, and the importance of crawl freshness for search result accuracy. Additionally, resources for further learning about SharePoint 2013 search are provided, emphasizing the essential guide available for download.

1. How to Manage
And Troubleshoot Search
AGNES MOLNAR
SENIOR SEARCH SOLUTIONS CONSULTANT
SHAREPOINT AND PROJECT CONFERENCE ADRIATICS
ZAGREB, 11/28/2012

2. sponsors

3. Introduction
• Senior Search Solutions Consultant
• SharePoint Server MVP
• Speaker, Blogger, Community Lead
http://aghy.hu
http://www.DoMoreWithSearch.com
Agnes.Molnar@BAInsight.com
@molnaragnes

4. There are major changes in Search!
Combination Used
of FAST and pervasively
SharePoint Content by throughout Continuous
Search Search WCM the platform Result Sources Crawling
High Query Search
Scalability CSOM Result Blocks Suggestions Query Rules Refinements
Search is used pervasively throughout the platform
4

5. Search Administration Challenges
• Hasn't supported an iterative development
process that I'm used to.
• Adding capacity is complicated
• Requires access to console
• Limited support for delegation

6. Search Administration Challenges
• Heterogeneous Data Models
• Every system is different
• Mapping to common metadata is essential for
findability
• Heterogeneous Security
• Bandwidth and Performance
• LOTS of content
• Cross-site bandwidth can be
expensive/limited
• Source Systems can be the limiting factor

7. Search Troubleshooting Challenges
• Complex architecture
• Complex configuration
• Query and crawl reporting
• Scenarios
• Search service is unavailable
• “Hung” crawl

8. Troubleshooting Enhancements
• Crawl log
• Content Source (1,7, and 30 day duration trend)
• URL View (Remove from index)
• History (Latency/Load)
• Health reports
• Crawl Latency/Load by Repository, Handler, Crawler, CPC, SQL
• Crawl Freshness by source heat map in days
• CPU and Memory Load by component and process
• Content Processing by stage
• Query Latency/Load percentiles overlaid with crawl and analytics load
• Federation
• Query Latency by Object model, Query Processing, Core index

9. Debugging and Troubleshooting
Crawl Processes

10. Debugging and Troubleshooting
Crawl Processes

11. Debugging and Troubleshooting
Crawl Processes

12. Debugging and Troubleshooting
Crawl Processes

13. How Fresh my Content is? –
Search Results Freshness
• Depends on:
• Size of repository
• Change rate
• Request response time
• Crawl schedule
• Type of changes
• Etc.

14. Search Results Freshness –
Incremental Crawl

15. Search Results Freshness –
Continuous Crawl

16. Query Debugging –
Developer Dashboard

17. Want to Know More About SharePoint 2013
Search?
The Essential Guide
to Enterprise Search
in SharePoint 2013
Everything You Need to Know to
Get the Most Out of Search and
Search-based Applications
Download from
www.SharePointSearch2013.com
This book contains 20 chapters, and more than 100 pages packed full of valuable
insights. Also includes helpful call outs and screenshots.
Architecture Applications
Working
User Working , Deployme &
with Queries
Experience with Content nt & Developme
and Results
Operations nt

18. questions?
HTTP://AGHY.HU
HTTP://DOMOREWITHSEARCH.COM
@MOLNARAGNES

19. thank you.
SHAREPOINT AND PROJECT CONFERENCE ADRIATICS
ZAGREB, 11/28/2012