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SPConnections - Search Administration in SharePoint 2013
1) The architecture of search was updated in SharePoint 2013 to use a combination of FAST and SharePoint search technologies. 2) Crawling was discussed, including content sources, continuous crawling, and content freshness. 3) Query processing was covered, including result types, result sources, query rules, and query suggestions. 4) Debugging and troubleshooting for crawls and queries was also presented.
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SPConnections - Search Administration in SharePoint 2013
- 1. Search Administration in SharePoint 2013 Agnes Molnar Senior Search Solutions Consultant, SharePoint Server MVP
- 2. Introduction • Senior SearchSolutions Consultant • SharePoint Server MVP • Speaker, Blogger, Community Lead http://aghy.hu http://www.DoMoreWithSearch.com Agnes.Molnar@BAInsight.com @molnaragnes
- 3. Overview • Architecture • Crawling • Content Processing • Query Processing • Debugging and Troubleshooting
- 4. What’s New inEnterprise Search in SP2013 Wed 14:25, Room B
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- 6. Major Changes inSearch Combination Used of FAST and pervasively SharePoint Content by throughout Continuous Search Search WCM the platform Result Sources Crawling High Query Search Scalability CSOM Result Blocks Suggestions Query Rules Refinements Search is used pervasively throughout the platform 6
- 7. Search System host content http://search feed query content content indexing connectors content federate query index
- 8. Search Administration isDifficult • Heterogeneous Data Models – Every system is different – Mapping to common metadata is essential for findability • Heterogeneous Security • Bandwidth and Performance – LOTS of content – Cross-site bandwidth can be expensive/limited – Source Systems can be the limiting factor
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- 10. Content Sources host http://search content feed query content indexing connectors content federate query index OOB Solutions Custom Solutions • File Share • SharePoint • Website • People Profile • Lotus Notes Custom Solutions on • Exchange Public Connector Folder Framework • Documentum
- 11. Continuous Crawl Gotcha! - For SharePoint content sources only!
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- 14. Result Sources Scopes andFederated Search in SharePoint 2010 “Result Sources” in SP2013 • Local SharePoint Index • This farm • Remote SharePoint • Another farm • oAuth Trust • Open Search • Upgraded support for 1.1 • Exchange • Same Search • Anonymous Authentication is supported Gotcha! - You can’t interleave results from sources 14
- 15. Search Schema • CrawlProperties – metadata extracted from the documents/items during the crawl • Managed Properties – created and controlled by the Search Admins – mapped to Crawled Properties – helping users perform more efficient and successful queries: • Refiners • Properties displayed in Search Results • Sorting Properties (FAST) • Property Mapping – Many-to-Many relationship between Crawled and Managed Properties
- 16. Search Schema Crawled Property Managed Property Author CreatedBy Author From
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- 18. Result Types Newframework for presenting search results to end users called Result Types Enable each type to be rendered differently:
- 19. Query Rules Query Conditions (does it meet a condition?) • Contains Words • Source • Type • Source • RegEX Query Actions (What action to perform) • Promoted Results • Best Bets • Visual Best Bets • Result Blocks • Additional Query • Query Modification • XRANK • Query Re-Write Query Publishing (When to perform this action) • Start Date • End Date 19
- 20. Result Blocks Promoted Result (Visual Best Bet) Promoted Result (Best Bet) Office 365 Results Block Search Core Results 20
- 21. Query Suggestions Pre-Query Suggestions Alist of items that others are typing for their queries A list of items you have clicked on before from your personal query log Post-Query Suggestions Based upon the results that you have clicked on at least twice 21
- 22. Search Query Builder NewTool to help you build complex queries • Used Pervasively • Query Rules • Result Blocks • And More… • Visually build complex queries • Allows for testing queries • Refiners • Sorting 22
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- 24. More Control atthe Site Admin Level Task Site Site Admin Collection Admin Create and/or override Query Rules, including Promoted Results Create and/or override Result types and display templates Create and/or override Result Sources, either for remote locations or as a custom search “vertical” Create managed properties Create refiners Start a local crawl – can even be done down to the list level Built for the Cloud • Multi-Tenant
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- 26. Debugging and Troubleshooting Crawl Processes • Crawl Logs – Crawl time / crawl rate – Crawl errors/warnings • Crawl Reports – Crawl Rate – Crawl Latency – Crawl Queue – Crawl Freshness – Content Processing Activity – CPU and Memory Load – Continuous Crawl
- 27. Debugging and Troubleshooting Crawl Processes
- 28. Debugging and Troubleshooting Crawl Processes
- 29. Debugging and Troubleshooting Crawl Processes
- 30. Query Debugging – DeveloperDashboard
- 31. Want to KnowMore About SharePoint 2013 Search? The Essential Guide to Enterprise Search in SharePoint 2013 Everything You Need to Know to Get the Most Out of Search and Search-based Applications Download from www.SharePointSearch2013.com This book contains 20 chapters, and more than 100 pages packed full of valuable insights. Also includes helpful call outs and screenshots. Working with Architecture, Applications User Working with Queries and Deployment & Experience Content Results & Operations Development
- 32. Questions? Email: Agnes.Molnar@BAInsight.com Twitter: @molnaragnes Blog: http://aghy.hu http://DoMoreWithSearch.com