Sharepoint 2010 overview - what it is and what it can do
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Faisal Masood from Softvative Inc gave a presentation on SharePoint 2010. He discussed the history and editions of SharePoint, the core technology it uses, and how it can be used within an organization's web strategy. He explained the key features of SharePoint 2010 Foundation and Server editions. Masood also outlined six core features of SharePoint - sites, communities, content, search, insights, and composites. Finally, he provided examples of common business scenarios and how SharePoint 2010 can provide solutions.
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Sharepoint 2010 overview - what it is and what it can do
- 1. Presenter: Faisal Masood, PMP, CCNA, MCSE Softvative Inc 2011
- 2. SharePoint 2010 SharePoint 2010 What it Is? Softvative, Inc. 2
- 3. SharePoint Product History First SharePoint product was released in 2001 Followed by releases in 2003, 2007 and 2010 SharePoint 2010 Foundation is free product (SQL / windows licensing applies) SharePoint 2010 Server is licensed product (Server + User CALs) Softvative, Inc. 3
- 4. SharePoint 2010 Editions Sharepoint 2010 Foundation* SharePoint 2010 Server Std SharePoint 2010 Server Entp SharePoint Online Fast Search Server 2010 for SP Search Server Express 2010* Softvative, Inc. 4
- 5. SharePoint 2010 Editions ..Cont Softvative, Inc. 5
- 6. SharePoint Technology Windows Server 2008 X64 bit SQL Server 2008 / 2005 X 64 IIS 7 web server .Net Framework 3.5 SP1 Browser, Office Applications Softvative, Inc. 6
- 7. SharePoint Web Strategy Intranet Internal Employees Extranet Board Members Partners Internet External Web Users Softvative, Inc. 7
- 8. What is SharePoint Allows intranet portal functionality (extranet & internet) with SITES Can be used for Enterprise Social Media COMMUNITIES A web based platform to organize, share and collaborate CONTENT information among users Allows to SEARCH for information Offers Business Intelligence INSIGHTS Allows to assemble and connect to information using COMPOSITES Softvative, Inc. 8
- 9. SharePoint Core Features Sites Lists Libraries Web Parts Pages Alerts Versioning Security Metadata Workflow Softvative, Inc. 9
- 10. SharePoint Foundation 2010 Business Connectivity Services External Lists Workflow SharePoint Designer Visual Studio API Enhancements REST/ATOM/RSS Ribbon UI SharePoint Workspace SharePoint Mobile Office Client Office Web App Integration Standards Support Blogs and Wikis Softvative, Inc. 10
- 11. SharePoint Server 2010 Business Connectivity Services External Lists Workflow SharePoint Designer Visual Studio API Enhancements REST/ATOM/RSS PerformancePoint Services Excel Services Chart Web Part Visio Services Web Analytics SQL Server Integration PowerPivot Social Relevance Phonetic Search Navigation FAST Integration Enhanced Pipeline Ribbon UI SharePoint Workspace SharePoint Mobile Office Client Office Web App Integration Standards Support Tagging, Tag Cloud, Ratings Social Bookmarking Blogs and Wikis My Sites Activity Feeds Profiles and Expertise Org Browser Enterprise Content Types Metadata and Navigation Document Sets Multi-stage Disposition Audio and Video Content Types Remote Blob Storage List Enhancements Softvative, Inc. 11
- 12. 1. SharePoint Sites Ribbon UI SharePoint Workspace SharePoint Mobile Office Client Office Web App Integration Standards Support Sites allow to organize and manage information for group of users, teams, departments or companies Easy site editing and theming Office Ribbon UI for faster adoption Read/Write web access Collaboration across boundaries Softvative, Inc. 12
- 13. 2. SharePoint Communities Tagging, Tag Cloud, Ratings Social Bookmarking Blogs and Wikis My Sites Activity Feeds Profiles and Expertise Org Browser Ability to access expertise and interact with people across the company Promotes Sharing Find better answers faster via user feedback Connecting user through profiles Work with peers online or offline Softvative, Inc. 13
- 14. 3. SharePoint Contents Content can be any digital asset valuable for Enterprise Content Types Metadata and Navigation Document Sets Multi-stage Disposition Audio and Video Content Types Remote Blob Storage List Enhancements the company SharePoint facilitates the creation, review, publication and disposal of contents Content can be in any form including web page, office documents, images or videos Fast discovery using metadata and tagging Records Management and legal retentions Enterprise-wide taxonomies and folksonomies Less storage and bandwidth for office & binary contents Softvative, Inc. 14
- 15. 4. SharePoint Search Reality: People spend more time in Social Relevance Phonetic Search Navigation FAST Integration Enhanced Pipeline searching for relevant information than working with it in most organization without enterprise search system It is critical that people can quickly and easily locate relevant content across SharePoint sites, external systems and data sources like file shares, web sites and LOB applications Rich results-navigators for shorter search time Support for 400+ content types and 85 languages Softvative, Inc. 15
- 16. 5. SharePoint Insights Information workers need the ability to not PerformancePoint Services Excel Services Chart Web Part Visio Services Web Analytics SQL Server Integration PowerPivot only rapidly deliver and share information that is critical to the success of the business but also to turn raw data into actionable conclusions and to drive business results through sharing data-driven analysis Advanced Analysis with Excel Services Rich data visualization and easy sharing Incorporate LOB data into data analysis Compelling dashboards using Performance Point to drive business results Drive accountability with scorecards Softvative, Inc. 16
- 17. 6. SharePoint Composites Business users need the ability to quickly Business Connectivity Services External Lists Workflow SharePoint Designer Visual Studio API Enhancements REST/ATOM/RSS create customized solutions without involving IT in each request. At the same time, the IT needs the capability to empower business users to create these applications while ensuring the environment’s stability Enhanced toolset for end-user solutions Process automation and data validation with forms Visio Services integration for data visualizations Business Connectivity Services for LOB data exchange Softvative, Inc. 17
- 18. SharePoint 2010 SharePoint 2010 What it can do? Softvative, Inc. 18
- 19. What Sharepoint can do Common Scenario SharePoint Solution 1 Network shares, local shared folders to share documents Use Document Libraries within sites to organize documents 2 I’ve a office file MyDoc. To create versions, I do save as MyDoc V1, MyDoc V2, V3 and … Vn Turn on versioning in a document library or list and let SharePoint create versions every time someone makes a change 3 Who changed my critical documents? Review the Last Modified and Last Modified by columns for document(s) in a view 4 I saved my document to folder-A and after server migration I can’t find it? Use SharePoint Search to locate it. Setup Document ID feature and find document by Doc ID 5 One of my department user modified the policy document. He didn’t sent it to me for approval! Enable Content Approval on a library / list so the change is approved by Owner / Approver before it shows up to others Use workflows to automate business processes 6 I’ve to work with hundreds of resources. Its difficult to track their PTO! Use Calendar feature in a site and have team members track their PTO in it Softvative, Inc. 19
- 20. What Sharepoint can do …Contd Common Scenario SharePoint Solution 7 I work with too many office documents. It is difficult for me to track updates to those documents! Setup Alerts at Document Library / List or item level. Subscribe to RSS feed of list / library or site and use a RSS Reader like IE or Outlook 8 I’m in HR and don’t know what benefit options most people picked. I’ll send email to all Staff and compile the results myself Create a SharePoint survey with questions and choice options. Let the staff fill the form. SharePoint will give you the responses and reports 9 The procedure document is too complex to follow and update Create a Wiki site and manage the guide, instructional manual or FAQ type of information there 10 My good ideas are not getting to other people Create a blog site and start writing important blog posts there. 11 It is difficult to manage a large team. Too many communication channels Use Team Site to manage tasks, discussions and other information. Use Alert / RSS 12 I don’t know whether my department documents are valuable to others! View Site Analytics to see how your data is being used, when and by who Softvative, Inc. 20
- 21. What Sharepoint can do …Contd Common Scenario SharePoint Solution 13 I prepared a departmental presentation of 40MB. I’ll send it to 30 department people by attaching it in my email. [40 MB x 30 copies = 1200 MB or 1.2 GB] Upload your document in your SharePoint site and send the link to the Sharepoint document in your email [40 MB x 1 copy = 40 MB] 14 I’ve lots of data in my excel sheet Use SharePoint List to create, manage, update and share the data 15 My medium size company is building a new intranet. We don’t know much about web technologies Use SharePoint as intranet, departmental or divisional portal Softvative, Inc. 21
- 22. Contact Contact Softvative Inc for services on SharePoint, MS Project Server EPM / PPM, PMO Setup, SharePoint BI, Virtualization and IS Network Management. Email: contact@softvative.com Website: http://www.softvative.com Phone: 1-952-466-6048 Trainings: http://Learn.softvative.com Products: http://www.softvative.net Knowledge Portal: http://www.epmadmin.com * SharePoint 2010 is a Microsoft product Softvative, Inc. 22