This presentation discusses citing and referencing sources in APA (American Psychological Association) style. It covers how to format in-text citations for different numbers and types of authors, how to include page numbers and publication dates, and how to distinguish between citations with identical authors and years. The presentation also reviews how to format reference list entries for different source types like books, book chapters, journal articles, and web pages. Proper APA citation and referencing helps give credit to authors and allows readers to find the cited sources.

1. Citing and Referencing
in APA Style
(American Psychological Association )

2. This presentation is based on the description of
APA found in this book:
(available in the library, shelfmark JJE)

3. Citing vs Referencing
in-text citations

4. Citing vs Referencing
references

5. In-Text Citations in APA

6. CITING in-text: the basics
The basic citation that you will use most of the time:
Recent research in herbology
(Longbottom, 2013) has shown that…
(Surname, YEAR)
… as shown in its annual report
(Ministry of Magic, 2016) …

7. CITING in-text : the basics
If you have used the name of the author within the sentence,
take it out of the brackets:
(YEAR) In his recent article, Neville
Longbottom (2013) found that…
… as the Ministry of Magic’s
annual report showed (2016) …

8. CITING in-text : the basics
Conversely, if you have used the year within the sentence, you
can take it out of the brackets:
(Surname)
In this 2013 article (Longbottom),
it was noted that…
… as the 2016 annual report
showed (Ministry of Magic) …

9. Citing Multiple Authors
For words with one or two authors, include all names in every
in-text citation:
(Surname1, YEAR)
Recent research in herbology
(Longbottom, 2013) has shown…
(Surname1 & Surname2, YEAR)
This important discovery (Weasley
& Potter, 1999) was done…

10. Citing Multiple Authors
For works with three to five authors, include all names in the
first in-text citations but used et al. for subsequent citations:
(Surname1, Surname2 & Surname3, YEAR)
This survey (Bones et al., 1992) was
later the basis of…
Then: (Surname1 et al., YEAR)
In a ground breaking survey (Bones,
Crouch, & Bagman, 1992)…

11. Citing Multiple Authors
For works with six or more authors, abbreviate to the first
author name for all in-text citations:
This demonstrated something new
(Flamel et al., 1992).
(Surname1 et al., YEAR)

12. The earliest report (Snape, n.d.)
showed that…
(Surname, n.d.)
No date available
If you don’t know the year of publication, you can write n.d. (for
“no date”) instead.
In text:
Reference List:
Snape, S. (n.d.). School report.
Hogsmeade: Hogswart Press.

13. Quotations
Short quotations are enclosed in quotation
marks.
Grubby-Plank (2014, p. 587) states that ‘a good blast-
ended skrewt is a dead blast-ended skrewt’.

14. Quotations
Longer quotations are separated from the text.
Scamander (2001, p. 35) in discussing the Common
Welsh Green states that
This dragon blends well with the lush grass of its
homeland, though it nests in the higher mountains,
where a reservation has been established for its
preservation.

15. Quotations
If you quote something directly, or if you
paraphrase a specific page of a text, then
you have to mention the page number
the quote is from.

16. Adding Page Numbers
Here is how to add a page number or a range of pages to your
citation:
(Surname, YEAR, p. XX)
In a recent study Sinistra (2015, pp.
26-29) argued that…
… which proved this obscure point
definitively (Bagshot, 1986, p. 867).
(Surname, YEAR, pp. XX-XX)

17. Adding Page Numbers
If pagination details are unavailable (i.e. on an eBook), use the
chapter, section, and paragraph numbers…
(Surname, YEAR, Chapter X, Section Y, para. Z)
… which proved this obscure point
definitively (Bagshot, 1986, Chapter 8,
Section 12, para. 8).

18. Her study of the refereeing process
(Weasley, 2012a) proved an important
point. However this other case study
(Weasley, 2012b) is also interesting.
Distinguishing Identical Citations
If several citations could be mixed up (same surname, same
year), distinguish them by allocating lower case letters in
alphabetical order after the publication date.
In text:
Reference List:
Weasley, G. (2012a). The refereeing process
in Quidditch. London: Leaky Cauldron
Press.
Weasley, R. (2012b). Chudley Cannons vs.
Referrees of the world: a study. London:
Leaky Cauldron Press.

19. Secondary Reference
To cite a document cited in another one, use the
phrase “as cited in” and give the page number.
There was further evidence to support researchers’
views on genetic abnormalities in frogs through
Kettleburn’s work (as cited in Hagrid, 2007, p.82).

20. Referencing in APA

21. Referencing a book

22. Referencing a book
Surname, I. (YEAR). Title of the book. Town: Publisher.
Burbage, C. (2002). Non-Magical populations of the
UK. London: Leaky Cauldron Press.
Department of Mysteries (2008). Of the lasting preservation
of prophecies. London: Ministry for Magic.

23. Authors’ names
You have to write every authors’ names up to
seven.
Black, P., Dippet, A., Derwent, D., & Everard, P.
(1978). Headmasters’ Secrets. London: Flourish
& Blotts.

24. Authors’ names
If you have more than seven authors, use an
ellipsis between the 6th and the last names.
Malfoy, D., Malfoy, L., Rookwood, A., Carrow,
A., Macnair, W., Lestrange, R. … Dolohov, A.
(2015). Death Eaters: Real life tales of darker
times. London: Flourish & Blotts.

25. If the book has an editor, use her name + (Ed.)
or (Eds.) for plural instead of the author.
Bogrod, G. (Ed.). (1994). International Wizarding
Banking Strategies. London: Gringotts Press.
Editors’ names
Figg, A. and Filch, A. (Eds.). (2003) They should
have been wizards: a history of forgotten
squibs. Hogsmeade: Scrivenschaft’s.

26. If this is not a first edition, add the edition number.
Different Editions
Bagshot, B. (1937). A History of Magic (3rd ed.).
Godric’s Hollow: Godric’s Press.

27. For eBooks, mention the DOI or URL you
downloaded the eBook from:
About eBooks
Cresswell, D. (1994). Liaising with goblins. Retrived from
http://www.ministryofmagic.co.uk/BeastsBeingsSpirits/
54/Goblins/

28. Referencing a Book Chapter

29. Referencing a Book Chapter
SurnameAuthor, I. (YEAR). Title of the chapter.
In I. SurnameEditor (Ed.) Title of the book (pp.
XX-XX). Town: Publisher.
Bagshot, B. (1937). The Goblins’ rebellion In A
History of Magic (3rd ed., pp. 364-412). Godric’s
Hollow: Godric’s Press.
Weasley, P. (1997). New standards for cauldron
thickness. In B. Crouch (Ed.) International Magical
Cooperation: the basics (pp. 112-117). London:
Ministry of Magic.

30. A Paper in a Collection
NameAuthor, I. (YEARpaper). Title of the paper.
In I. NameEditor (Ed.) Title of the book (pp. XX-
XX). Town: Publisher, YEARbook.
Freud, S. (1920). Beyond the pleasure principle. In
The standard edition of the complete psychological
works of Sigmund Freud.Vol.18 (pp. 3-64). London:
Hogarth Press, 1955.

31. Referencing an article

32. Referencing an article
Surname, I. (YEAR). Title of the article. Name of
the Journal, Volume(Issue), xx-xx.
Dumbledore, A. (1943). Twelve uses of dragon
blood. International Journal of Transfiguration,
135(2), 22-47.

33. Referencing an article
You can also add the DOI (Digital Object
Identifier) at the end of the reference.
Horch, E.P. and Zhou, J. (2012). Charge-coupled
device speckle observations of binary stars.
Astronomical Journal, 136, 312-322. doi:
10.1088/0004-6256/136/1/312

34. Referencing a Web Page

35. Surname, I. (YEAR) Title of the web page.
Retrieved from URL.
Referencing a Web Page
Rowling, J.K. (n.d.) How the wizarding world works.
Retrieved from https://www.pottermore.com/
collection/jk-rowling-how-the-wizarding-world-
works

36. Surname, I. (YEAR) Title of the blog post [Blog
post]. Retrieved from URL.
Referencing a Web Page
Storie, C. (2016). A very happy belated birthday to
Rebeus Hagrid [Blog post]. Retrieved from
http://www.the-leaky-cauldron.org/2016/12/07/a-
very-happy-belated-birthday-to-rubeus-Hagrid/

37. Good luck with your referencing!
For more information,
have a look at the
information skills
Moodle page!

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