We spend a significant part of our lives in meetings, whether they are face-to-face or remote. Most meetings we attend are ineffective. Facilitating effective meetings is a core leadership skill.

1. Dr Tim Baker
tim@winnersatwork.com.au
www.winnersatwork.com.au
Facilitating Great Meetings

2. Unit 1—Giving Effective
Feedback
Unit 2—Performance
Boosting Conversations
Unit 3—Dealing Effectively
With Conflict
Unit 4—Facilitating Great
Meetings
Unit 5—Influencing Anybody
About Anything
Unit 6—Leading Change
Successfully

3. Conflict &
Negotiation
Options

4. CONTEXT OF
MEETINGS
STRUCTURE OF
MEETINGS
IDEAS TO ENRICH
THE MEETING
INTERPERSONAL &
LEADERSHIP SKILLS

5. Getting good at running productive meetings is one of the most
critical and untapped skills for any leader.

6. Meetings themselves are not productive; it’s what
happens or doesn’t happen between meetings that
determine the effectiveness of a meeting.

7.  Inform
 Educate
 Clarify
 Engage
 Solve collective problems
 Review progress
 Make decisions

8. Cost of Meetings …
What is the average income in your team
(pay per hour)?
How many meetings on average do your
team members attend per week?
Typically how long do the meetings last?
How many in the team?
What are the opportunity costs?
$31.25 per person per hour
5 meetings per week
2 hours; 10 hours a week
6 people
Double the cost
$195,000
$32.5M
1,000 people
6 people

9. Don’t rotate the chair

10. Balance reporting and discussion

11. Use critical incidents

12. Clarify roles

13. Standing
meetings

14. Have an agenda

15. Summarise at
the end of
the meeting

16. One hour meetings are a good rule of thumb …

19. o Checks to make sure that you have an understanding of
the speaker’s point.
o Lets the speaker know you have heard them.
o Move the meeting on.

20. Getting people involved in meetings …

21. Team values charter
o What is the one value that is important to you when we meet?
oWhat does it mean?
oWhy is it important?
oWhat behaviours would demonstrate that value?
Baker, T. (2005). The New Influencing Toolkit.

23. Your homework
Implement some new approaches for your
meetings

24. Implement some of the approaches for your meetings.

25. Unit 1—Giving Effective
Feedback
Unit 2—Performance
Boosting Conversations
Unit 3—Dealing Effectively
With Conflict
Unit 4—Facilitating Great
Meetings
Unit 5—Influencing Anybody
About Anything
Unit 6—Leading Change
Successfully