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Facilitating Effective Meetings
The document outlines essential skills for conducting effective meetings, emphasizing that true productivity comes from actions taken between meetings. It provides guidance on giving feedback, facilitating discussions, managing conflict, and engaging team members. Additionally, it highlights the financial implications of meetings and suggests strategies to enhance meeting effectiveness.
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Facilitating Effective Meetings
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- 2. Unit 1—Giving Effective Feedback Unit2—Performance Boosting Conversations Unit 3—Dealing Effectively With Conflict Unit 4—Facilitating Great Meetings Unit 5—Influencing Anybody About Anything Unit 6—Leading Change Successfully
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- 4. CONTEXT OF MEETINGS STRUCTURE OF MEETINGS IDEASTO ENRICH THE MEETING INTERPERSONAL & LEADERSHIP SKILLS
- 5. Getting good atrunning productive meetings is one of the most critical and untapped skills for any leader.
- 6. Meetings themselves arenot productive; it’s what happens or doesn’t happen between meetings that determine the effectiveness of a meeting.
- 7. Inform Educate Clarify Engage Solve collective problems Review progress Make decisions
- 8. Cost of Meetings… What is the average income in your team (pay per hour)? How many meetings on average do your team members attend per week? Typically how long do the meetings last? How many in the team? What are the opportunity costs? $31.25 per person per hour 5 meetings per week 2 hours; 10 hours a week 6 people Double the cost $195,000 $32.5M 1,000 people 6 people
- 9. Don’t rotate thechair
- 10. Balance reporting anddiscussion
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- 15. Summarise at the endof the meeting
- 16. One hour meetingsare a good rule of thumb …
- 19. o Checks tomake sure that you have an understanding of the speaker’s point. o Lets the speaker know you have heard them. o Move the meeting on.
- 20. Getting people involvedin meetings …
- 21. Team values charter oWhat is the one value that is important to you when we meet? oWhat does it mean? oWhy is it important? oWhat behaviours would demonstrate that value? Baker, T. (2005). The New Influencing Toolkit.
- 23. Your homework Implement somenew approaches for your meetings
- 24. Implement some ofthe approaches for your meetings.
- 25. Unit 1—Giving Effective Feedback Unit2—Performance Boosting Conversations Unit 3—Dealing Effectively With Conflict Unit 4—Facilitating Great Meetings Unit 5—Influencing Anybody About Anything Unit 6—Leading Change Successfully