Most meetings are perceived as a waste of time. How can meetings be more efficient and effective? Leaders have a responsibility to facilitate productive meetings. Being good at running meetings is the hallmark of a good leader. Some practical tips are covered.

1. Facilitating
Effective Meetings
Lunch N Learn Series
Dr Tim Baker

2. Mod 1 – The Ingredients of Effective Feedback
Mod 2 – Enhancing Your Personal Influence
Mod 3 – Optimising Team Performance
Mod 4 – Getting the Very Best from People
Mod 5 – Understanding People and their
Personalities
Mod 6 – Facilitating Effective Meetings

3. Your homework
Try to approach the people you lead with
an emphasis on their personality type.

4. Treat people how they
want to be treated

6. Getting good at running productive meetings is one the the
most critical and untapped skills of any leader …

7. Meetings themselves
are not productive;
it’s what happens or
doesn’t happen
between meetings
that determine the
effectiveness of a
meeting.

8. Meetings do the following …  Inform
 Educate
 Clarify
 Engage
 Solve collective problems
 Review progress
 Make decisions

9. Cost of Meetings …
What is the average income in your team
(pay per hour)?
How many meetings on average do your
team members attend per week?
Typically how long do the meetings last?
How many in the team?
What are the opportunity costs?
$31.25 per person per hour
5 meetings per week
2 hours; 10 hours a week
6 people
Double the cost
$195,000
$32.5M
1,000 people
6 people

10. Don’t rotate the chair

11. Balance reporting and discussion

12. Use critical incidents

13. Clarify roles

14. Standing
meetings

15. Have an agenda

16. Summarise at
the end of
the meeting

17. One hour meetings are a good rule of thumb …

20. 1. Checks to make sure that you have an understanding of the
speaker’s point.
2. Lets the speaker know you have heard them.
3. Move the meeting on.

21. Getting people involved in meetings …

22. Team values charter
• What is the one value that is important to
you when we meet?
• What does it mean?
• Why is it important?
• What behaviours would demonstrate that
value?
• What behaviours would violate that value?
Baker, T. (2005). The New Influencing Toolkit.

23. Win for the week!

24. Your homework
Implement some new approaches for your
meetings

25. Mod 1 – The Ingredients of Effective Feedback
Mod 2 – Enhancing Your Personal Influence
Mod 3 – Optimising Team Performance
Mod 4 – Getting the Very Best from People
Mod 5 – Understanding People and their
Personalities
Mod 6 – Facilitating Effective Meetings
New
series
starting
7th of July