This document discusses cloud computing and the benefits of Office 365. It describes how technological advances, economic pressures, and a new generation of technically-savvy staff are driving organizations to adopt cloud solutions. Office 365 provides infrastructure as a service (IaaS) and software as a service (SaaS) through Microsoft applications hosted in the cloud like Exchange, SharePoint, and Lync. It offers reliability, flexibility, and cost savings compared to on-premise software while maintaining security, control and familiar Microsoft tools. Adopting Office 365 requires change management but brings benefits of mobility, collaboration and reduced costs.

1. Exploring the Cloud
Chris Harris

2. Cloud Computing
Why?
Drivers
– Technological Advances. Hardware more powerful, software more capable,
Cloud emerges
– Economic Climate - More for your money
– Flexibility - Organisations need to be agile
– Technically savvy staff/ ‘social networking’ generation
– A highly competitive industry e.g.
HP/Dell/IBM
MS/Google/Cisco
Apple/Blackberry/Microsoft/Android
Consequences
– More new products and “ways of doing things” than at any other time
– New set of challenges – Decision making, implementation, support &
maintenance

3. Cloud Computing
What is it?
Hardware/Software hosted externally and delivered via the internet
Two broad categories
1. Infrastructure as a Service (IaaS)- Hosted servers/storage. Can be
dedicated or shared
Example Providers
- Rackspace, 1& 1
- Rise, BT, Think Grid
2. Software as a Service (SaaS)– hosted software/applications.
Usually shared platform
Example Providers
- Google Apps – Online Office Tools
- SalesForce - Customer Relationship Management
- Microsoft – Online Services (365)

4. Office 365
Business Ready Service
• Its proven – 100 million users (est. 300 million 2015)
• Its familiar – Office/Outlook, eases transition
• 99.9% Uptime, Financially backed SLA
• ISO 2007 Datacentres
• Backup spread over locations
• Email archiving included
• Provides a uniform platform and uniform user
experience
• Enables anywhere working, any device, anytime
• Enables shared working but retains individual partner
identity, security and control
• Lighter on bandwidth than many solutions, and users
can work off line when needed

5. Office 365
What do you get?

6. Office 365
SharePoint
• Keep staff up to date with latest company
information
• Provide a collaborative working space for
documents
• Reduce the flow and impact of non-essential
internal email
• Better navigation & Search- Built-in search feature
for all documents and list entries
• Remote web-based access to documents, files, and
folders
• User friendly version control and simple document
recovery
• Built-in Wiki and Blogging facilities to present
company information in more dynamic formats
• Personal site profile features for staff to share
interests and experiences

7. Office 365
Exchange Online
• Well-established in “The Cloud”
• Integrates well with existing on
premise systems
• Little change for users
• Very stable and reliable solution
• 25Gb Mailbox limits
• Archiving
• Legal Hold
• Anti Spam/Anti Virus

8. Office 365
Lync
Connect from virtually anywhere
• Find and connect with friends and peers using PC, web, or
mobile phone
• Join meetings in one click from Outlook
See who’s online
• Use the presence indicator to see when associates are online
and available
• Set your status and control who sees it so others know when
and how to contact you
Online meetings
• Save travel costs by conducting online meetings
including audio, video, and web conferencing
• Include up to 250 participants inside and outside of
your business
Get more done in your meetings
• Share desktops, files, and presentations online
• Invite others to lead and share
• See the list of meeting participants; know who is
speaking

9. Office 365
Costs - Product

10. Office 365
Getting Started
• It’s a change in way people work
• It’s a change in the way you think about your ‘network’, and how you
store and manage data
• Time will be needed to ensure training is provided, and staff can use the
system effectively
SO…
• Planning is King
• Undertake a Pilot
• Work with an experienced partner
• Get managers on board & support staff

11. Q&A
What’s
Where will it What will in it for What are the
it cost? us? How does alternatives?
go wrong?
it work?
What if later Could I lower
we need to costs further?
change
direction?
Why What do we What will
wouldn’t need to sign happen
we do up for? with legacy
this? apps?
How
Chris@coopsys.net do we
Your
pay for
Questions
it?
?
www.coopsys.net
020 7793 0395

12. Windows 8