Office 365: The Cloud Connection
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How I use Office 365 and Cloud Technology to enable a cohesive experience - talks a bit about Enterprise Social, Office Graph, and Delve. Got my head in the Cloud, and loving it!!
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Office 365: The Cloud Connection
- 1. The Cloud Connection GOT MY HEAD IN THE CLOUD AND LOVING IT!
- 2. I am… Plunging headfirst into cloud technology, and completely sold on the idea of being able to work anytime, anywhere on (almost) any device – I love that technology allows me to collaborate with people in real time anywhere in the world, and that I’m not tied to any one machine at any time to be productive. A Systems Consultant with Long View Systems with over a decade of experience in IT, and most recently focusing on Office 365 and Hybrid Architecture. Certifications: MCP, MCSA, Microsoft Certified Technology Specialist Administrating Office 365 for Small Business
- 3. My Cloud experience Office 365 since Wave 14 (Office 2010 and 2010 Servers) Office 365 MVP since January 2014 Blog: http://masterandcmdr.com Microsoft Technology Training Presenter Find me on Yammer, LinkedIn or on the Microsoft Forums
- 4. My Cloud connection Programs and features I use every day: OneDrive – all personal files and photos Camera backup on iPhone SharePoint and ODB – all work documents and files Dropbox - Camera upload on iPhone Easier folder sharing (at the moment), although this feature is pending in OneDrive Outlook 2013 & Outlook Web access Windows 8.1 - OneDrive built in, my default save location for documents and files Lync - presence, IM, and phone/conferencing CrashPlan online backup - unlimited storage OneNote
- 7. New and Noteworthy OneNote – free and available on (nearly) everything! Connect OneNote to OneDrive or ODB for the best experience Office for iPad and Android Yammer integration continues to improve Outlook Web access continues to improve with: Document collaboration Groups and Conversations Delve & Office Graph (in First Release) Send OneDrive links as attachments
- 8. New and Noteworthy 1TB ODB storage – everyone gets a terabyte! Share files directly from OneDrive Document Conversations in SharePoint and OneDrive Business Custom themes (coming soon) Office 365 Admin center unified navigation Customize Top Navigation Bar Office 365 Roadmap – see when new features are coming out, and what their timeline is: http://office.com/roadmap
- 9. Cloudy with a chance of Hybrid The Cloud – my services, someone else’s servers No need to fear the cloud – on premise solutions and skillsets will be required for a long time to come. There is no one-size-fits all solution Most businesses will not be able to go entirely cloud Hybrid environments are here to stay (for now) – learning how to tie Office 365 services into applications and services that need to remain on premise is the way to go. Cloud services fall short around backup and retention “Mobile First, Cloud first”
- 10. Bowser is King Microsoft continues to drive the browser experience – updates trickle down to on premise services much more slowly. OWA has several features that are not (and probably never will be) seen in Outlook. Conversations Groups Clutter Office Graph (Delve) Big Data & Machine Learning continue to drive innovation
- 11. Success with Office 365 Office 365 is here to stay – it’s important to at least know what is going on with cloud services in order to stay relevant. Email is often the primary driver for businesses moving to Office 365. Once in the cloud, users expect to taste the different offerings on Microsoft’s buffet. Lync enhances the Outlook experience and can provide an easy win. OneDrive Business gives users 1TB of storage – reduce the need for on premise storage and carrying around USB drives Look at Office 365 as a connected solution, not just email, SharePoint, or Lync – all these services come together as a cohesive unit. Connect users to as much as makes sense for the best experience. Use the Office 365 Admin Guides and Customer Success Center to guide your deployment.
- 12. Success with SharePoint Connect users to OneDrive. Encourage people to fill out their profile – add pictures! Having profiles filled out enables skill search as well as “ask me about”. Create simple site collections with clean navigation. Document libraries – keep it simple and use search. Do away with the company bulletin board – put it in SharePoint. Send links, don’t send documents. Turn on versioning in document libraries – be a rock star!
- 13. Success with Yammer Enterprise Social is a big push with slow adoption. The tide is turning (albeit slowly). Turn on Yammer in SharePoint instead of Newsfeed. Use the Yammer admin guide, and Customer Success Center to drive deployment and adoption. Yammer requires buy-in from the top down – getting execs and power users involved will help people pick it up and start using it.
- 14. Success with Lync Set up some relevant groups and add them to the Lync client. Show users how to know when someone is online from Outlook or SharePoint. Show users where to access saved conversations in Outlook. Demonstrate how to share a screen with someone else, or collaborate on a document. Features Available in Lync Online Instant Messaging & Presence Lync-to-Lync Calling File Transfer Distribution Lists Lync External Connectivity (Lync Federation) Online Meetings
- 15. OneDrive: The Good, The Bad, and The Ugly OneDrive (Personal) – One place for everything in your life: 15GB free, additional storage dirt cheap. Great product, sync is pretty much rock solid. Baked in to Windows 8.1, integration is tight. Apps for most mobile platforms – everything, everywhere. Camera backup for phones. OneDrive replaces My Site – 1TB of storage, my documents or home drive in the cloud. OneDrive Business – sync client keeps OneDrive, and SharePoint libraries synchronized on your hard drive for offline use. ODB Sync client is plagued with problems – but Microsoft is working hard to fix it.
- 16. Sharing with OneDrive Business You can share files up to 10GB in size using ODB Sharing sends a link to the file, rather than the file itself – keeping the file under your control, rather than out in the wild. One source of the truth, rather than multiple versions emailed around Versioning supported in ODB
- 17. Delve: The Artist Formerly Known as Oslo Built on Office Graph The Office Graph uses sophisticated machine learning techniques to connect you to the relevant documents, conversations, and people around you. Better than search, information finds you. Proactively discovers personalized content for you without you needing to search. Takes information out of silos and presents it to you as a unified, combined experience. There are private activities, like what documents you viewed, and public activities, like the people you follow in Yammer. Private activities always stay private.
- 18. Delve: The Artist Formerly Known as Oslo
- 19. Delve: The Artist Formerly Known as Oslo
- 20. Yammer conversations in OWA
- 21. Links and More Info: Office 365 Admin Guides: http://officeignitelabs.cloudguides.com/Office%20365%20Guides.htm Office 365 Customer Success Center: http://success.office.com/ Yammer Admin Guide: https://about.yammer.com/success/activate/admin-guide/ Yammer Success Center: https://about.yammer.com/success/ Delve and the Office Graph: http://blogs.office.com/2014/03/11/introducing-codename- oslo-and-the-office-graph/ Work Like a Network: http://blogs.office.com/2014/03/03/work-like-a-network-enterprise- social-and-the-future-of-work/
Editor's Notes
- Get it done anywhere, on anything. Work from another country with ease – all that’s required is an internet connection. Email, Lync and documents are always accessible. My emails and calendar are on my mobile – with me pretty much anywhere I go Files are not tied to a physical location (like my computer or USB stick) – files in the cloud are synced locally for offline use, but can be shared and globally accessible when I need them to be.
- Lync allows you to have more effective meetings. Using Lync, four guys from four different countries in three different time zones were able to meet, collaborate on a document, take notes, and have the meeting recorded for later use Work like a network with Yammer and Delve
- In the pipeline: Yammer integration: soon, users will not be forced to authenticate again for Yammer – the experience switching from SharePoint to Yammer will be seamless OWA: Document Collaboration – Inline document editing with Office Web Apps, easily reply to an email with an edited document, collaborate and edit your documents from within OWA. Real time co-authoring if the document is stored in OneDrive. Groups and Converstations – Quickly and easily keep track of the groups that you’re a part of, and see when there’s new posts. Create groups from OWA an continue your Yammer conversations from your email. Group membership is integrated across Exchange, SharePoint, and Yammer. Clicking on the group will open its conversation feed, which is the same one as in Yammer. Delve & Office Graph – The newest aspect of Enterprise Social, dynamically updates with documents and information that is important to you making you more productive. Clutter – Uses machine learning on the back end to learn how you prioritize your email, and keep your inbox uncluttered. Kind of like junk mail, but for everything.
- In the pipeline: Custom themes: change the colors and upload a custom logo – replace the Office 365 login screen with a custom image and company logo Enable First-Release in Office 365 to see new features before they are available for public release
- Also, never underestimate the need for proper planning and above all else… TRAINING!
- Office graph consumes your interactions with content and people to put together what you should be aware of. Presented to Me: Office Graph determines that you were at a meeting based on your Outlook calendar, and a document that is stored in OneDrive was presented at that meeting. Office Graph uses this information to bring this document forward and allow you to have access to it as something recently presented to you. Delve presents activity driven views and insights based on how often you work with someone You can only view content that you have access to – only surfaces public signals (activity done in public sites like Yammer).
- Delve uses its machine learning logic to surface the information that is most relevant to you, and gives you further options for finding information with the filter tags along the top.
- Delve adds a layer of information about your colleagues that we haven’t seen before, like who they work with, who we’ve both worked with, what documents they’re working on, and a relational view of their org chart.