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Executive Administrative Assistant
- 1. Pamela K. Graham 396 E. Southwest Pkwy, Apt 521, Lewisville, TX 75067 Cell 214-734-0747 e-mail: pkgeap35@verizon.net Accomplished, experienced Executive Administrative Assistant with outstanding multitasking, interpersonal, organizational and computer skills looking for a well established corporation wherein I may utilize my exceptional abilities to contribute to its continued success. In addition I have a Bachelor of Science, Business Administration degree. RELATED PROFESSIONAL EXPERIENCE Executive Assistant, Blue Cross / Blue Shield of Texas, Richardson, TX 06/2015 – Present Manage calendars for two extremely busy executives Prepare presentations and reports with Microsoft PowerPoint and Excel Compose correspondence and contracts with Microsoft Word Schedule travel, process expense reports Arrange meeting accommodations including catering Screen calls & greet visitors Executive Assistant to Vice President of Sales, Corporate Express Inc., Arlington, TX 02/2003 – 04/2006 Manage calendar using Outlook Prepare presentations and reports with Microsoft PowerPoint and Excel Compose correspondence and contracts with Microsoft Word Schedule travel, process expense reports Arrange meeting accommodations including catering Screen calls & greet visitors Executive Assistant to Director of Marketing, Deloitte Consulting, Inc., Irving, TX 11/2000 – 02/2002 Manage calendar using Outlook Prepare presentations and reports with Microsoft PowerPoint and Excel Compose correspondence with Microsoft Word Schedule travel, process expense reports Arrange meeting accommodations including catering Screen calls & greet visitors Executive Assistant to President, Briggs-Weaver, Inc., Coppell, TX 02/1999 – 10/2000 Manage calendar using Outlook Prepare presentations and reports with Microsoft PowerPoint and Excel Compose correspondence with Microsoft Word Schedule travel, process expense reports Reconcile bank account (signature authority on bank account up to $5,000) Manage petty cash fund Pay invoices Arrange meeting accommodations including catering Screen calls & greet visitors Ran personal errands for CEO as necessary Executive Assistant to Vice President of Marketing, Flowserve Corporation, Irving, TX 01/1998 – 02/1999 Manage calendar using Outlook Prepare presentations and reports with Microsoft PowerPoint and Excel Compose correspondence with Microsoft Word Schedule travel, domestic and international
- 2. Process expense reports Arrange meeting accommodations including catering Screen calls & greet visitors Legal Assistant, G. S. Henry Law Firm, Addison, TX (temporary opportunity) 09/1997 – 01/1998 Update case files Proof read contracts and note corrections Manage calendar for attorneys Executive Administrative Assistant, Abbott Laboratories, Irving, TX 03/1987 – 09/1997 Arrange two-week long, three hundred participant conventions Arrange travel, domestic and international Create and conduct computer training classes Manage calendar using Outlook Prepare presentations and reports with Microsoft PowerPoint and Excel Compose correspondence with Microsoft Word Process capital expenditure requests, solicit bids, select vendors and authorize purchases Process expense reports Supervise clerical employees Arrange meeting accommodations including catering Screen calls & greet visitors OTHER PROFESSIONAL EXPERIENCE Buyer & New Stores Coordinator, Sally Beauty Supply LLC, Denton, TX 11/2009 – 10/2014 Use Microsoft Office Suites to prepare reports, correspondence and presentations Use Outlook to schedule meetings and organize project due dates Use AS400 inventory mgmt system; 600 skus across 9 warehouses nationwide; issue purchase orders as needed Processed check requests and approved invoices for payment Coordinate new store purchase orders and deliveries to ensure stores open as schedule Vendor interface with cost and service negotiations Purchasing & Imports Supervisor, Welton USA LLP, Coppell, TX 01/2007 – 11/2008 Use Microsoft Office Suites to prepare reports, correspondence and presentations Use Outlook to schedule meetings and organize project due dates Inventory management of 700 skus using JIT methodology, issue purchase orders as needed Assign U.S. Tariff Codes to all imports Approve invoices for payment Supervise five purchasing employees EDUCATION Devry University – Irving, TX Bachelor of Science, Business Administration Degree 2007 3.2 GPA Minor: HR Management OTHER ACCOMPLISHMENTS Published author (collegiate essay) Put myself through school while working full time While at Briggs-Weaver I set up the Legal department files At Sally Beauty I set up the purchasing and invoicing procedures for new stores At Abbott Labs I beta tested new personal computers and word processing software At Abbott Labs I trained employees on pc operation and migrated staff from word processors to personal computers Completed U.S. Customs Department Harmonized Tariff Codes training class (04/2008)